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NGO Job Vacancies - CESVI

Work Context: CESVI has been working in Congo RDC since 2001, with the double commitment of assisting the victims of the humanitarian crisis in the Eastern provinces and supporting the health & protection sector in Kinshasa

The on-going projects in the East of Congo focuses on rehabilitation of infrastructures, water and sanitation, and in general Building Resilience to Recurrent Crisis

Each project is coordinated by expatriate staffs

General coordination, logistics and administration is located in Bunia.

Position: Head of Mission

Code: 09_2014 Head of Mission RDC

Location: Bunia, East RDC

Duration: 9 months

Job Description

The collaboration will start in April 2014.

The main duty station will be the Office in Bunia, with regular field visits for all programs, and in Kivu in order to expand the presence of Cesvi in that area.

The Head Of mission will be based in Bunia and will be responsible for the monitoring of the wash projects funded by ECHO and UNDP and S/he will represent the Organisation with the donors, local authorities and other stakeholders, both national and international, operating in the sector/area of intervention.

S/he will coordinate the emergency intervention with a specific attention to strategic planning of W&S activities in coordination with cluster and donor.

The Head of Mission will work under the direct supervision of CESVI HQ Desk Officer.

Main tasks:
  • S/He will represent CESVI vis-à-vis Donors, partners (including Alliance 2015), stakeholders, clusters and any other networks aiming at raise Cesvi's profile in the area
  • S/he will be responsible to set the strategic vision and direction of Cesvi in Easter RDC to serve more people with the highest quality programming possible, and secure the necessary resources to ensure its realization,  expanding Cesvi activities in Kivu
  • S/He will coordinate the PMs and support the Country Administrator and the Logistic responsible in managing the base. Special attention should be given to development of national staff capacities to build a cadre of skilled and committed personnel
  • S/He will undertake monitoring mission to project activities in the field
  • S/He will ensure operational excellence to achieve optimal efficiency and cost effectiveness in all functions and operations of the country office, whether quality/technical assistance, finance, material resource management, growth, administration, information technology, audit, etc..
  • S/He will work in close in collaboration with the Country Administrator and the PMs in budgeting, forecast and control of financial flows
  • S/He will coordinate and actively participate in project proposal definition and preparation
  • S/He will guarantee that all the activities are in line with Donors and CESVI procedures and rules (Security Manual, Overseas Offices Administration Manual, Logistics Manual, Visibility and Communication Manual).

Required Competencies
  • 4 year experience in foreign countries and emergency projects
  • Strong experience with NGO procedures, approaches, and operations
  • Demonstrated experience in same position, preferably in Sub Saharian Africa in emergency and post emergency context.
  • Good knowledge of procurement procedures of different donors and in particular of EU
  • Excellent abilities in dealing with donors for presentation and negotiation of project proposals
  • Proven experience in projects writing (from assessment to final presentation)
  • Good communication skills with ability to work closely with CESVI local staff, beneficiaries and partners
  • Detail oriented, highly flexible and strong organizational and leadership skills
  • Excellent problem-solving and analytical skills
  • Good skills in staff management
  • Adaptability to hard living conditions
  • Qualification in Water and sanitation/ Engineering/Environment
  • Ability to supervise Water and Sanitation programs challenges in rural areas and knowledge of the basic requirements for an effective and sustainable water and sanitation project
  • Excellent knowledge of French and English (written and spoken)
  • Strong computer skills including Microsoft Word, Excel, accounting software

Desirable Competencies
  • Knowledge of RDC and/or other complex areas (previous experience is an asset)
  • Experience in WASH (FS and protection sectors surplus value)
  • Strong experience in M&E and capacity building of National staff
  • Previous experience as Country Representative/head of Mission
  • Experience/knowledge of main Donors (ECHO, UE, UNDP, OFDA/USAID)

How to Apply



Position: Logistician / Security Officer

Code: 15_2014 LOG RDC

Location: Bunia, DRC

Duration: 6 months (renewable)

The Logistician / Security officer will be based in Bunia with severals mission to the field as to monitoring the bases and replace the PM when necessary.

Job Description

  • The collaboration will start in June 2014.
  • The duty station will be Bunia with scheduled visits to Sud Irumu Territory.
  • The Logistician will respond to the Head of Mission and to the HQs Security Advisor.
  • The Logistician will work in collaboration with the rest of the expatriate and local staff present in Eastern DRC.

Tasks:

Logistics:
  • Offices and field locations management: responsible for all compound constructions and provision of utilities, ensuring standard health and safety regulations
  • Transport management: management of vehicle fleet, ensuring effective and efficient and safe transport planning.
  • Assure that registration/insurance documents are up to date, log books completed and fuel consumption monitored
  • Warehousing: management of project stocks in accordance with Cesvi standard warehouse management regulations
  • Asset management: tracking and recording of all Cesvi assets in the project.
  • Communications: manage and follow up all communications equipment, ensuring continuous means of communication with the capital


HR/Administration:
  • Selection and management of local team and capacity building of Cesvi DRC Oriental Province national staff in logistics

Procurement:

In collaboration with the Project Manager:
  • S/he will implement all the local procurements complying with Cesvi procedures and the rules established by the different donors and the country regulations, paying special attention to taxation and labour laws.
  • S/he will contribute to the efficient organization of the office and will correctly file both the necessary project documents and the evidence of the activities outside the project (specially contracts, expenses receipts and other useful documents, both in paper and computerized)
  • S/he will prepare the project periodical and final documentation following the rules established by the donors and the requested HQ's procedures

Database of Local Suppliers:
  • S/he will set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc.
  • S/he will follow up Procurement Procedures, conforming to procurement guidelines
  • S/he will undertake quotations or launch Calls for Tender

Coordination:
  • S/he will represent Cesvi with local authorities, NGOs and UN agencies if necessary
  • S/he will attend coordination and cluster meetings as necessary

Security:
  • S/he will advise the staff on all safety and security aspects of and contribute to the fulfilment of the objectives of Cesvi's mission
  • S/he will be responsible for the implementation of Cesvi Security Policy and provide to HQ Security Advisor with updated strategic analysis of political and/or military context, developments and possible impact on Cesvi operations and environment
  • S/he will identify mitigating safety and security measures, suggest and advise on implementation
  • S/he will work on maintaining or improving access for ongoing and new CESVI program
  • S/he will identify shortcomings and conduct capacity building to improve national security staff
  • S/he will revise Cesvi Security Plans for field bases and train all staff to ensure a thorough understanding, awareness and adherence to the plan
  • S/he will liaise (communicate, exchange information, and co-operate) on security issues with relevant (predominantly local) external actors in the areas of current and potential Cesvi programme implementation.

Required Competencies
  • Minimum 2 years of working experience in insecure environments; preferably in Africa.
  • Excellent problem-solving and analytical skills
  • Extensive experience in logistics and security
  • Ability to train, mobilize, and manage both international and national staff
  • Ability to work well in unstable and frequently changing security environments
  • Willingness to work and live in remote areas under basic/harsh conditions
  • Flexibility and ability to multi-task under pressure
  • Proven ability to work creatively and independently both in the field and in the office
  • Documented experience in international operations on security and operational planning
  • Experience in liaising with community and government authorities as well as with regional, national and international institutions
  • Experience in political, gender and cultural awareness, community – NGO relationships
  • Demonstrated communication and organizational skills
  • Advanced proficiency in French - written and spoken

Desirable Competencies
  • Previous experience in Africa or in DRC, possibly in Emergency contexts
  • Knowledge of European Union, ECHO and UNDP administrative and procurement procedures
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively

How to Apply


Position: Project Manager

Code: 11_2014 PM SOMAND

Location: Hargeisa, Somaliland

Duration: 5 months

Work Context: Marginalised rural and coastal populations in Somaliland and Puntland remain actually affected by food insecurity.

In Bari (Puntland) 15,000 rural people have to face critical food security conditions and in Sanaag (Somaliland) 35,000 people; an additional 5,000 people – all in rural areas – experience emergency food security conditions.

Food insecurity in Bari and Sanaag is caused by poor rainfall and difficult environmental conditions, but exacerbated by human factors.
According to Cesvi's needs assessments, conducted in September 2012, major contributing factors for food insecurity are:
  1. lack of sufficient fodder and water for livestock,
  2. insufficient access to markets, and
  3. deteriorating marine productivity, leading to poor food security for fishermen

In this project, Cesvi will work directly in Bari and Sanaag to support 3,000 households to improve pastoralist and fishing livelihoods.

It has been esteemed that 28,000 individuals will benefit directly from the project and 100,000 individuals will benefit indirectly.

The project will focus on:
  • Lack of inputs, which will be addressed through animal health improvements, fodder production, cash grants to pastoralist dropouts and improvements in fodder storage at the household level
  • Lack of access to markets, which will be addressed through the purchase of fodder through a voucher system 
  • Deteriorating marine productivity will be addressed through support to fishermen in terms of both technical skills and equipment.

Job Description

Program
  • Implement food security program targeted at pastoralist and fishing communities
  • Ensure that current and potential needs of beneficiaries in the programmatic plan are met
  • Set program objectives and targets and guide staff towards programmatic achievement
  • Oversee all aspects of the program, and be responsible for the quality of program delivery and outputs
  • Ensure an effective M&E system is in place and in use for all activities and projects of the program and oversee continual improvement in assessment and communication of impact
  • Coordinate all aspects of programming with other programs and initiatives as appropriate
  • Establish and develop links with government and NGOs in the fields of community service, income generation/economic empowerment
  • Report to the Country Director about activity progress, issues, risks and constraints on a weekly basis
  • Lead weekly program management meeting.

Operational and Financial Oversight
  • Supervise operational aspects of the program and ensure that Cesvi protocols and procedures are applied and respected
  • Ensure proper maintenance of procurement consistent with Donors and Cesvi policies and guidelines
  • Monitor all program financial expenditures and prepare forecasts
  • Ensure that cash management practices and recordkeeping are in accordance with donor and Cesvi regulations
  • Contribute to the timely preparation and submission of reports (narrative and financial) to donors.

Personnel Management
  • Ensure effective selection, orientation and supervision of staff
  • Ensure personnel files are current and policies are understood and properly followed
  • Conduct performance assessments, build the capacity of the teams through training and on-the-job coaching and provide feedback regularly and appropriately.

Required Competencies
  • Three years of relevant work experience in developing countries and in cooperation;
  • Extensive previous food security experience, in Somalia (Puntland/Somaliland context preferred);
  • Knowledge of the Somali context;
  • Extensive knowledge of procurement and logistics of food security material (seeds, tools, etc) and relevant donor procedures;
  • Demonstrated ability to work with diverse groups of stakeholders and to develop consensus and partnerships.

Desirable Competencies
  • Master's degree in Agriculture or related field
  • Knowledge of pastoralist communities
  • Fluency in English (written and spoken)
  • Flexibility

How to Apply


Position: Country Representative

Code: 16_2014 CR SUD

Location: Juba / Nyamlel, South Sudan

Duration: 6 months renewable

Job Description

The collaboration will start by 15th of May 2014.

The main duty station will be Juba and Nyamlel with willingness to move within the project area.

The person will respond to the HQs Desk Officer.

Main tasks and duties:

  • Be responsible of the overall project management and implementation.
  • Personally attend all activities related to project management, including administration, accounting, procurement (in accordance with CESVI rules and regulations), staffing and reporting;
  • Manage liaisons with the different Donors at local level and all concerned authorities at Provincial and National level;
  • Produce planning documents, including related financial provisions under the supervision of the Desk Officer at Headquarters level;
  • Produce periodic official reports according to project deadlines and donor-related requests, to be submitted to the Desk Officer for editing and final approval;
  • Ensure the elaboration of monthly internal report to be submitted to the Desk Officer on achievements, projects, problems encountered, pertinent developments, and strategic needs;
  • Supervise all project activities, guaranteeing a constant support to all project stakeholders;
  • Guarantee clear documentation of all project activities, through reports and other visibility tools, as required and agreed upon with CESVI headquarters;
  • Be involved in visibility actions taken by CESVI headquarters in order to promote in-Country activities and to raise funds accordingly;
  • Attend meetings with UN Agencies representatives, local and international NGOs officers, private sector and civil society representatives, whenever required;
  • Be constantly involved in the development of new project proposals for private and public donors, according to CESVI Country strategy;
  • Report to the Desk Officer at HQs level, through e-mails, other mailing, telephone calls and periodic reports, as required;
  • Carry out briefing and de-briefing with the Desk Officer at the beginning and at the end of his/her assignment;
  • Attend a compulsory training at the beginning of his/her assignment at Headquarters level.

Required Competencies
  • 4/5 years’ experience in foreign countries
  • Strong experience with NGO procedures, approaches, and operations
  • Good knowledge of procurement procedures of different donors and in particular of UN
  • Excellent abilities in dealing with donors for presentation and negotiation of project proposals
  • Proven experience in projects writing (from assessment to final presentation)
  • Good communication skills with ability to work closely with CESVI local staff, beneficiaries and partners
  • Detail oriented, highly flexible and strong organizational and leadership skills
  • Excellent problem-solving and analytical skills
  • Good skills in staff management
  • Strong computer skills including Microsoft Word, Excel, accounting software
  • Fluency in English (spoken and written)

Desirable Competencies
  • Prior experience in South Sudan

How to Apply




Closing Date: 21/06/2014

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