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Job Vacancies at Kenyatta University’s Stores

Kenyatta University is looking to recruit qualified and dedicated applicants for vacant positions in the following offices:

1. Office of the Deputy Vice-Chancellor
(Finance and Development)


Procurement Department

i. Procurement Officer – Grade 11
(Main Campus)

Qualifications:
  • Masters Degree in Procurement and Logistics Management, Business, Economics or related field from a recognized institution
  • Bachelors Degree in Purchasing & Supplies Management/ Supplies & Materials management, Business, Economics or related field from a recognized institution
  • At least seven (7) years experience in Purchasing and Supplies Management, four (4) of which at a senior management level in a public institution

Duties and Responsibilities:

  • Implement and enforce regulations and policies on procurement management
  • Develop and implement procurement strategies
  • Implement best practice procurement procedures, prepare and manage the procurement budget, establish supplier selection and evaluation guidelines, foster supportive relationships with key suppliers and provide leadership to the procurement team

ii. Assistant Procurement Officer – Grade E/F
(Mombasa Campus)

Qualifications:
  • Masters Degree in Procurement and Logistics Management, Business, Economics or related field from a recognized institution
  • Bachelors Degree in Purchasing & Supplies Management/ Supplies & Materials management OR Bachelors Degree in Business, Economics from a recognized institution
  • At least five (5) years experience in Purchasing and Supplies Management, three (3) of which at a senior management level in a public institution

iii. Assistant Procurement Officer – Grade C/D
(Kericho, Dadaab, Mombasa, Kitui and Main Campus)

Qualifications:
  • Bachelors Degree in Purchasing & Supplies Management/ Supplies & Materials management OR Bachelors degree in Business, Economics or related field from a recognized institution
  • At least four (4) years experience in Purchasing and Supplies Management, two (2) of which should be in a public institution

iv. Assistant Procurement Officer – Grade A/B
(Mombasa Campus)

Qualifications:
  • At least three (3) years experience in Purchasing and Supplies Management, two (2) of which should be in a public institution
  • Must be computer literate
Common qualifications and duties and responsibilities for the following four (4) positions:

i. Procurement Officer – Grade 11
(Main Campus)

ii. Assistant Procurement Officer – Grade E/F
(Mombasa Campus)

iii. Assistant Procurement Officer – Grade C/D
(Kericho, Daadab, Mombasa, Kitui and Main Campus)

iv. Assistant Procurement Officer – Grade A/B
(Mombasa Campus)

Common Qualifications:
  • Final Diploma in Procurement/Supplies and Logistics from KNEC or CIPS is mandatory
  • Thorough knowledge of public procurement regulations and procedures
  • Must be a registered member of KISM
  • Working knowledge of computer software like Sage, Accpac or ERP will be an added advantage
Common Duties and Responsibilities:
  • Receive and process purchase requisitions from user departments/sections
  • Consult with the Procurement Manager to assist user departments in getting specifications and terms of reference right
  • Receive and review requisitions for clarity, adequate specifications to ensure that bidders will be able to respond to the quotations appropriately
  • Consolidate and prepare proposals for recommendations for award to assigned requisitions
  • Prepare procurement transactions and provide a liaison link between suppliers and user departments
  • Provide support in the negotiation of contractual agreement with suppliers to ensure that service, quality, added value, lowest total cost, security of supplies and the deployment of the suppliers’ capabilities are secured
  • Ensure that internal customer and supplier relationship is well maintained for the procurement category to deliver breakthrough performance in cost, service and quality
  • Finalize purchase orders, file and archive documents
  • Engage suppliers on performance issues and provide feedback
  • Up-date and maintain records of all the procurement transactions
  • High level of integrity and ethical behavior

v. Senior Stores Assistant - Grade C/D
(Main Campus)

Qualifications:
  • Bachelors Degree in Purchasing & Supplies Management/ Supplies & Materials management OR Bachelors Degree in Business, Economics or related field
  • At least four (4) years experience in Purchasing and Supplies Management, two (2) of which should be in a public institution

Duties and Responsibilities:
  • Reports to the Head University Stores
  • Supervise and allocate staff duties
  • Ensure that the store is in good and secure condition for storage
  • Verify that goods received are as per the specification, and that the laid down procedure for receiving goods is followed
  • Ensure proper records are maintained
  • Determine and maintain recorded stock level, lead time, buffers stock and safety stock levels
  • Raise purchase requests as and when required to ensure agreed customer service level is maintained
  • Undertake stock taking, reconcile physical stock and stock ledger balances, and raise monthly reports on obsolete, slow moving and damaged stock
  • Any other duties allocated by the Head University stores

vi. Stores Assistant - Grade A/B
(Mombasa, Kitui, Kericho, Nakuru, Nyeri, and Dadaab Campus)

Qualifications:
  • At least Three (3) years experience in Purchasing and Supplies Management, two (2) of which should be in a public institution

Duties and Responsibilities:
  • Reports to the Senior Stores Assistant
  • Ensure that the stores requisitions have the necessary authorization and approval
  • Maintain and update stock ledgers
  • Costing of stores requisition from departments
  • Ensure stocks are kept at optimal levels
  • Verify issues and receipts of stocks
  • Reconcile physical stock and stock ledger
  • Raise stock received notes and stock return notes
  • Verify the requests from users and confirm availability
  • Any other duties as may be assigned by the Senior Stores Assistant
  • Common qualifications for the following two positions:


i. Senior Stores Assistant – Grade C/D (Main Campus)

ii. Stores Assistant – Grade A/B (Mombasa, Kitui, Kericho, Nakuru, Nyeri and Dadaab Campus)
  • Final Diploma in Procurement/Supplies and Logistics from KNEC or CIPS is mandatory
  • Working knowledge of computer software like Sage, Accpac or ERP will be an added advantage.
  • Thorough knowledge of public procurement regulations and procedures
  • Must be a registered member of KISM

Common Key Competences for all the procurement posts:
  • Expert level knowledge in Stores and Logistics management including, but not limited to inventory management, costing, contracts, relationship management and due diligence on suppliers
  • Ability to manage competing demands, accept criticism and constructive feedback, while being extremely efficient, adaptable and flexible
  • Excellent writing and oral communication skills
  • Ability to present procurement feedback, policies and procedures to senior management
  • Demonstrate ability to organize large volumes of stock and delivery requirements for a broad range of office and operational needs
  • Ability to handle sensitive and confidential information appropriately
  • Strong initiative and solid judgment skills and abilities
  • High level of integrity and ethical behavior
  • Ability to handle sensitive and confidential information appropriately
  • Strong initiative and solid judgment skills and abilities

Terms of Service:

For those applying for teaching positions above Tutorial Fellow they will be employed on permanent and pensionable terms.

The terms of service for non teaching positions include a generous medical scheme, house allowance and commuting allowance.

Successful candidates will be offered two (2) year renewable performance - based contract and gratuity will be paid at the end of the contract.

The application letter should give full details of educational and professional qualification, work experience, present post and salary, applicant’s telephone number and e-mail address.

Copies of certificates and testimonials should also be enclosed giving the names and addresses of three (3) referees who are conversant with the applicant’s competence in area of specialization.

Applicants and Referees should write directly to:

Deputy Vice-Chancellor (Administration)
Kenyatta University
P. O. Box 43844 – 00100
Nairobi

Applications and letters from the referees should be received not later than Thursday, 12th June, 2014.


Kenyatta University is an equal opportunity employer and canvassing will lead to automatic disqualification.

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