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HR Assistant Job in Kenya

We are an outsourcing, facilities management and employee placement firm meeting the needs of a rapidly expanding market for provision of professional and support staff

The key purpose of the organization is to assist firms seeking long term and short term staffing requirements meet their needs in a fast changing business environment.

We are seeking the services of a Human Resources Assistant to oversee the HR function and general administrative duties.

Overall Responsibilities: Under the supervision of the Operations Director, the incumbent will provide support in the areas of recruitment, employee relations, and contract performance management.

Primary Duties and Responsibilities

  • Preparing and placement of job adverts.
  • Short listing job applications.
  • Prospective employees background checks
  • Preparation of appointment letters/contracts
  • Opening, updating and maintaining all employee files.
  • Drafting and issuing staff separation letters and clearance forms to exiting employees.
  • Implementation and monitoring of adherence to Company policies.
  • Generating staff data information reports as requested.
  • Maintaining an updated data bank of prospective key professional and support staff
  • Generating staff turnover statistics.
  • Preparing performance appraisals reports.
  • Monitoring staff contracts.
  • Processing contract renewal letters.
  • Processing other staff letters in relation to their contracts ( e.g. Transfer, promotion letters etc)
  • Processing consultancy contracts.
  • Auditing employees files to ensure all documents are available.
  • Maintaining and updating contract renewal log.
  • Receiving all performance evaluation forms and filing on physical files.
  • Providing support on grievance and disciplinary procedure handling.
  • Filing and circulation of progressive reports as required.
  • Handling or accelerating the various employee issues to achieve optimal solutions.
  • Ensuring compliance to  statutory requirements for NSSF, NHIF, KRA and other staff benefit schemes

General Qualifications
  • Relevant Degree / Higher Diploma in Human Resources Management.
  • Good organizational and interpersonal skills
  • Good negotiating and influencing skills.
  • Strong interpersonal, verbal and written communications, teamwork and collaborating abilities
  • Experience using HR management software and Excel spreadsheets
  • Ability to prepare and carry out Powerpoint presentations
  • Able to manage multiple tasks efficiently and must work well under deadlines
  • 2-3 years working experience in this field.

How to Apply

This position is on full time basis.

To express interest in this opportunity, send your CV to by 20th June, 2014.

Cover letter should be pasted on the body of the email and not as an attachment.

Applicants are required to quote their current and expected salary.

Only short listed candidates will be contacted.

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