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Clerk of Works Job in Nairobi Kenya

icipe - African Insect Science for Food and Health is an intergovernmental organisation funded by governmental aid agencies, UN organisations and private foundations to carry out research and training in environmentally sound and sustainable management of arthropods for improving health and agricultural productivity in the tropics.

icipe has 400 staff to support its research and capacity building programmes located at various sites in Kenya and Ethiopia.

icipe wishes to urgently recruit a suitable person to fill the position of Clerk of Works.

Ref. No. NRS/60/062014

The position is tenable in Nairobi, Kenya at the icipe Duduville campus.

This is a two-year contract, with a possibility of extension after successfully completing a six-month probation period of the first contract.

A competitive compensation package will be offered to the right candidate.

Overall Purpose of the Job: The Clerk of Works will oversee all construction works of icipe.


The primary duty shall be to act as an inspector on behalf of the Project Consultants (through the Lead Consultant) under their direction, and the Contractor shall afford every reasonable facility for the performance of that duty.

The Clerk of Works shall at all times communicate in writing (monthly reports, fortnightly reports, weekly reports and memos) to the Project Consultants (through the Lead Consultant).

All communication to the Project Consultants through the Lead Consultant shall be copied to the client, KPLC RBS.

The Clerk of Works shall not at all issue direct instructions to the Contractor. The Project Consultants (through the Lead Consultant) in collaboration with the Architect/Engineer shall be the one to communicate to the Contractor.

The Clerk of Works, as every other member of the Construction Team is expected to carry his duties with reasonable care and with diligence and dispatch.

In addition the Clerk of Works, by his personality and demeanor, will make a vital contribution to the successful working of the Construction Team.

The Clerk of Works is responsible to the Project Consultants (through the Lead Consultant).

He acts as the inspector on site to ensure that the Project Consultants (through the Lead Consultant) is made aware if the Contractor deviates from carrying out the works in strict accordance with the contract specifications and drawings.

In certain circumstances he may use such directions as he is empowered to do under the contract, but in accordance with the policies set down by the Project Consultants (through the Lead Consultant) at the time of his appointment.

He should record and report progress, conditions, events, deviations and information necessary for a proper evaluation of the Contractor’s performance, both currently and, if required, retrospectively.

He will, from time to time, assist other members of the building team in accordance with the policies set down by the Project Consultants (through the Lead Consultant).

Knowledge Required for Performing the Job
  • Inspect all work in progress and advise on actual progress in the relation to the works programme.
  • Maintain the daily construction report in the prescribed format.
  • Check site grid and setting out as work proceeds.
  • Inform the Contractor, the Architect and the Project Manager of work not conforming to contract documents.
  • Inspect materials delivered to Site and report to Architect/Engineer
  • Visit work proceeding in workshop off-site and report to Architect/Engineer
  • Organize and submit materials testing schedule
  • Inform Architect/Engineer of any discrepancies in drawings or Bills of Quantities
  • Inform Architect/Engineer of outstanding information required
  • Advise Architect/Engineer of non practical solutions where requested
  • Attend all site meetings and other Architect’s meetings including Main Contractors meetings with the sub-contractors co-ordination meetings.
  • Assist Consultants in preparing snag lists as project nears completion.

Requirements / Qualifications
  • Minimum of O-Level certificate or its equivalent with a min grade of C+.
  • Diploma or Higher National Diploma in construction related courses.
  • Minimum experience of 5 years in Site supervision in jobs of not less than KSh. 200 Million or higher.
  • 3 positive Letters of reference from previous employers.

  • Good interpersonal skills, and the ability to work in a multicultural environment.
  • Fastidious attention to detail and quality.
  • Ability to meet tight deadlines.


This position reports to the Director of Finance and Administration.

The selected candidate should be available to start as soon as possible,

How to Apply

Only electronic applications will be accepted.

Applications will be accepted up to 20th June, 2014, or until the position is filled, whichever is earlier. Please quote the job reference number NRS/39/112013 on the email subject line.

Send an application (including current salary details and anticipated remuneration package), with a current CV with names and addresses of 3 referees (including e-mail addresses and fax numbers), copies of transcripts or academic certificates and relevant testimonials.

Electronic copies must be sent to  

Only applications of shortlisted candidates will be acknowledged.

icipe is an Equal Opportunity Employer

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