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Archivist, Records Clerk and Messenger Jobs in Kenya

University of Nairobi

Applicants are invited for the following positions:-

Vacant Posts in Deans / Senate Unit, Academic Division

Archivist (Assistant Registrar Level)
1 Post
( R&T)

Applicants should be holder of Bachelor of Information Science (Records Management & Archives Administration) or a Bachelor of Arts degree with Post Graduate Diploma in Records Management and Archives Administration.

They must have at least six (6) years relevant experience, three (3) of which should be in middle level management at the level of Grade EF or equivalent.

They should be members of a relevant professional body and have a Certificate/ Diploma in Computer Studies.

The successful candidate will be expected to:-

  • Be conversant with management of a registry
  • Be conversant with concepts and principles of records management and archives Administration
  • Be capable of carrying out records survey and appraisal
  • Be able to prepare/review records and archives management systems and procedures
  • Be capable of carrying out records accessioning
  • Be able to process new accessories
  • Be able to manage a large repository
  • Be conversant with management of electronic records
  • Be capable of carrying out search room services
  • Be able to demonstrate sufficient skills in use of MS Word, Excel and Power Point packages
  • Be conversant with Laws, rules and regulations governing the management of pubic sector records.

Records Clerk
Grade IV
4 Posts

Applicants should be holders of at least a KCSE C or equivalent with credits in English and Mathematics or equivalent.

They must have at least three (3) years experience as Clerk Grade III and must have shown merit and ability in work performance and results.

The successful candidate will be required to manage Department’s records and any other duties assigned.

Please note that the appointment is on a three year contract term renewable on mutual agreement.

Grade II
1 Post

Applicants must be holders of at least a KCSE certificate or its equivalent.

They must have at least five years working experience in relevant offices.

They must have a good school leaving certificate and a good reference letter from current Section Head.

They must be able to communicate fluently in both English and Kiswahili languages.

They must have served as Messenger / Cleaner grade I or equivalent position for at least three (3) years.

They must have good public relations.

They must have knowledge of the use of office equipments like photocopiers etc and must be of high integrity, reliable, disciplined and committed to work.

The successful candidate will be expected to show outstanding merit and ability to handle highly classified information and work with minimum supervision.

They will also be expected to work during odd hours and also during weekends.

Please note that the appointment is on a three year contract term renewable on mutual agreement.


1. Applicants for academic posts (AC) should forward ten (10) copies of their application letters accompanied by similar number of certified copies of certificates and C.Vs giving details of their qualifications, experience, research activities and publications they appear in. Applicants for non-academic posts (AD) should submit seven (7) of the above supporting documents and applications letter.

2. In both cases, applications and related documents should be forwarded through the applicants’ heads of departments and applicants should state their current designations and salaries and other benefits attached to those designations. They should quote post reference codes as shown for each posts in the advertisement.

3. Applications should be addressed as per the codes below:-

Codes: R&T - The Deputy Registrar, Recruitment & Training Section, P.O Box 30197-00100 Nairobi

Please note that the University of Nairobi is an equal opportunity employer.

Only shortlisted applicants will be contacted.

Closing Date: Friday, July 4, 2014.

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