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Administrative / Liaison Officers, Office Secretary and Driver Jobs in Kenya

Turkana County Government

County Public Service Board

The Turkana County Public Service Board wishes to recruit competent and qualified persons to fill the following positions:


Administrative / Liaison Officers (Operations & Programmes)
Job Group 'N'
2 Posts

Duties and responsibilities

Operations
  • Plan the use of materials and human resources;
  • Carry out general office management chores;
  • Transport management;
  • Supervision of all office equipment;
  • Ensure conducive working environment that is clean and secure;
  • Set and oversee internal operating rules and regulations;
  • Establish an efficient record, filing and tracking system for all office inventory, mails and file, monitor their movement and effective correspondence
  • Prepare payment vouchers;
  • Maintain an update inventory of office assets and ensure their timely maintenance
  • Coordinate logistics and accommodation arrangements of County executives and their facilitation while in Nairobi on official duties

Programming
  • Coordinate donor engagement meetings
  • Attend regular intergovernmental and sectoral meetings
  • Conduct follow ups on agreed deliverables
  • Conduct periodic research of thematic areas from time to time and provide balanced analysis and assessment to inform Turkana County Government
  • Provide an integral link between the county and the respective parliamentarian and other constitutional offices at the national level.
  • Provide quality and timely reports that will be needed as scheduled periodically.
  • Compile data and drafting communications;
  • Perform any other duties that may be assigned.

Requirements and competencies for appointment
  • A minimum of a degree in public administration, social science or equivalent;
  • Must have served for a minimum of four years in the same or equivalent position;
  • Must demonstrate strategic planning skills and ability to design and implement short term, medium and long term plans.
  • Ability to handle multiple tasks, set priorities, meet deadlines and develop innovative recommendations and solutions to problems
  • Must possess strong verbal and written communication skills
  • Must be organized, motivated and a team player vii. Computer literacy with all aspects of Microsoft Windows network; experience with data base management a plus

Terms of Service:

The salary and allowances attached to this post is as follows:
  • Permanent and pensionable
  • Salary Scale: Kshs.48, 190 - 65,290
  • House Allowance: Kshs.24, 000;
  • Commuter allowance: Kshs.8, 000.

Office Secretary I
Job Group 'K'
1 Post

Requirements for appointment
  • Be a Kenyan citizen;
  • Have served satisfactorily in the grade of senior personal secretary position for a minimum period of three (3) years;
  • Posses any of the following Kenya national examinations council qualifications: shorthand 2 (120 W.P.M), typewriting 3 (50 .p . m. ) / computerized documents processing, business English 3 / communication 2, commerce 2, office management 3 / office administration and management 3, secretarial duties 2;
  • A bachelors degree in Secretarial Studies or office management from a recognized university will be an added advantage;
  • Proficiency in computer applications;

Duties and responsibilities:
  • Record dictation in shorthand and transcribing it in typewritten form;
  • Type from drafts;
  • Data processing;
  • Operate office machines;
  • Attend to visitors/ clients;
  • Handle telephone calls and appointments;
  • Ensure security of office records, equipment, documents and classified materials;
  • Prepare responses to simple routine correspondence;ix. Undertake other secretarial duties that may be assigned;
  • May at times be required to work for more than one officer;
  • Perform any other relevant duties as may be assigned from time to time;

Terms of service:
  • Permanent and pensionable
  • Salary Scale: 31, 020 - 41,590 P.M.

Allowances:
  • House Allowance: Kshs.5, 000;
  • Commuter: Kshs.5, 000;

Driver
Job Group 'H'
1 Post

The Officer shall be based in Nairobi and will be answerable to the office Administrative officer.

Requirements for appointment
  • Be a Kenyan citizen;
  • Have accident-free experience for a minimum period of three (3) years;
  • Have a valid class BCE driving license without any current endorsement (s);
  • Demonstrate\outstanding professional competence and work performance and results;
  • First- aid knowledge will be an added advantage;

The Officer shall be based in Nairobi

Duties and Responsibilities
  • Driving the assigned vehicle;
  • Carrying out routine checks on the vehicle’s cooling, oil, electrical, tire pressure, brake systems, etc;
  • Detecting and reporting any malfunctioning of the vehicle systems;
  • Maintenance of work ticket(s) for assigned vehicle(s);
  • Ensuring security and safety of the vehicle on and off the road;
  • Overseeing safety of the passengers and / or goods therein;
  • Maintaining cleanliness of the vehicles;
  • Reporting promptly to the Authorized Officer/transport when the vehicle is due for service.
  • Perform any other relevant duties as may be assigned from time to time;

Terms of service: 
  • Permanent and pensionable
  • Salary Scale: Kshs.19, 323 - 24,662 pm
  • House Allowance: Kshs.3,500
  • Commuter allowance: Kshs.4, 000.

How to Apply

Written applications, CV’s, copies of certificates, testimonials and Identity Card should be submitted in a sealed envelope clearly marked on the left side the position being applied for and addressed to:

The Secretary,
County Public Service Board
Turkana County
P.O. Box 05-30500
Lodwar

OR delivered by hand at the reception desk at Turkana County Public Service Board Offices located along Nawoitorong road Opposite Lodwar Club located off Kitale-Lodwar highway.

To reach the office before the close of business on 20th June, 2014

Important information to all candidates;
  • Applicants are advised to apply for only one position
  • Only shortlisted candidates will be contacted
  • Any form of canvassing or lobbying will lead to automatic disqualification
  • Women and the physically challenged are encouraged to apply

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