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Administration Officer Job in Kenya

Centre for Health Solutions - Kenya (CHS) is an indigenous, not-for-profit organisation with in-depth understanding of the local context that utilises local expertise and strategic partnerships to ensure the implementation of evidence informed solutions and interventions to existing and emerging public health concerns.

CHS works in partnership with various stakeholders including the Ministry of Health’s National Tuberculosis and Leprosy Disease Unit (NTLD-Unit) to implement TB control activities across all of Kenya’s Counties.

This is part of a US Government initiative to control TB in Kenya with funding from USAID.

CHS is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the following position: -

Administration Officer

Job Ref: 0014/CHS-USAID/AO/2014

Location: Nairobi

Overall Job Function: Reporting to the Human Resource & Administration Manager, the incumbent shall be responsible for providing overall administrative and logistical support to various departments and programmatic activities at CHS.

Key responsibilities include but are not limited to: -
  • Ensure timely logistical and administration support and participate in organising special events, quarterly meetings and activities for the secretariat and the program.
  • Ensuring an appropriate diary/calendar of events is maintained including those of training events, relevant meetings, and is shared widely
  • Ensuring office utility payments and functionality including Internet, telephone among others.
  • Ensure organisation of the reception and providing superior customer service to all clients
  • Ensure accurate maintenance of boardroom calendars and provision of meeting logistics
  • Ensure proper management of the PABX machine
  • Ensuring travel logistics support to the office and field officers
  • Ensuring management of CHS vehicles and all project supported vehicles including maintenance
  • Ensuring all office staff are abiding by organisational travel and safety regulations
  • Ensuring accurate information management including proper documentation of meetings, workshops/conferences.

Qualification and Skills Required
  • Bachelor’s Degree in any business related field or its equivalent
  • At least three years progressive experience in office management preferably with a health orientated NGO
  • Proficiency in MS Office tools and office automation solutions
  • Certificate in Secretarial duties or front office operations is an added advantage
  • Must demonstrate good interpersonal and communication skills.

Interested applicants who meet the minimum criteria are invited to email their applications and detailed CV with contact details of three referees to clearly indicating the job title and its reference number as the subject line by 5.00PM on or before Friday, June 27, 2014.

Centre for Health Solutions - Kenya is an Equal Opportunity Employer.

Only shortlisted candidates will be contacted for interviews.

Canvassing will lead to automatic disqualification.

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