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Accounts Clerk Job in Kenya

Job Description: Accounts Clerk

Department: Finance Department                       

Reports to: Senior Accountant

Company Description: Sanergy is an award-winning social venture, based in Nairobi, Kenya, that makes hygienic sanitation accessible and affordable in Africa’s urban slums for everyone, forever.

Our systems-based approach to solving the sanitation crisis involves five key steps: we build a dense network of franchised micro-entrepreneurs, who operate low-cost, high-quality waterless sanitation facilities – called Fresh Life – as small businesses.

We provide critical support services – such as access to finance, training, marketing and business analytics. We collect the waste every day and safely remove it from the community.

We convert the waste into valuable by-products, such as organic fertilizer and renewable energy. Finally, we sell the byproducts to Kenyan farmers.

Role & Responsibilities:

The Accounts Clerk will be responsible for processing financial transactions, assisting in preparation of financial reports, filing and other prescribed finance processes, for Sanergy’s Finance Department.

The Accounts Clerk will provide assistance to the Finance department in accounting for routine transactions, posting vendor payments in the system and preparing Mpesa and Cheque Payments, Filing of statutory returns, posting month-end closing entries and managing the filing systems of the Finance department.

In addition, the Accounts Clerk will assist in processing petty cash and expense reimbursements and support procurement and warehouse activities where appropriate to ensure compliance with policies and procedures of the Finance department and Sanergy.

Key duties / responsibilities of the Accounts Clerk shall be to:
  • Provide assistance to senior accounts staff
  • Prepare and post vendor payments to the system including petty cash, Mpesa and cheque payments
  • Post invoices by verifying and entering payables transactions
  • Receiving and depositing funds, and executing cheques for payment of approved expenses
  • Preparation and filing of backing documentation for all transactions posted       
  • Ensure timely payments for all suppliers and service providers
  • Ensuring all payments are properly authorized, supported with proper documentation and filed correctly
  • Preparing and submitting VAT and Corporate Tax returns
  • Preparation and filing of monthly statutory deductions for payroll (PAYE, NHIF, NSSF, HELB etc.)
  • Assistance with statutory and other audits at year end and as needed throughout the year
  • Maintain accurate records and reconciliation of all accounts to ensure compliance with internal and external audit processes.
  • Assist in preparation of monthly and annual reports such as intercompany billings and reconciliation between entities, general ledger review, fixed asset continuity schedules etc.
  • Help develop and maintain the document filing system and accounting policy and procedure manuals
  • Tracking of VAT input tax credits on purchases and VAT chargeable on sales
  • Proactively looking for operational efficiencies and policy and procedural enhancements to improve internal control environment
  • Special projects and analysis related work as assigned.

Requirements & Qualifications
  • At least 1 year of experience working within a finance, accounts or collections department or at a Microfinance institution.
  • Good understanding of accounting processes and procedures
  • Minimum of CPA  Part 1 or ACCA Part 1 or other accounting designation
  • High Proficiency in computer software including Office (Excel and Word) and Google (Gmail, Google Docs etc)
  • Experience working with professional accounting, MIS or enterprise resource planning software a definite plus (e.g. Sage, Pastel, Financial Force, Salesforce etc.)
  • Familiarity with M-Pesa B2C or Kopo Kopo interfaces a definite plus
  • Exceptional organizational skills, attention to detail and a proven ability to prioritize competing deliverables
  • Strong interpersonal and communication skills and customer service orientation
  • Proactive, team player with demonstrated resourcefulness and problem solving capabilities
  • Enthusiasm for working in an innovative, dynamic and fast paced Start-Up environment!

We welcome your application-cover letter and CV-on

Deadline for applications – June 15, 2014

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