Role: Accountant
Reports To: Finance Manager
Liaises With: Finance department and
the other Departments
Duty Station: Nairobi
Purpose of the role: The
Accountant works in a team with the Management, Treasury, other Accountants,
and Grants Manager and reports to the Finance Manager. S/he is part of the
Finance Department.
The purpose of this role is to
support the process that ensures that financial reports are timely and accurate
and department meets standards of management of sound planning and management
of the organization’s finances with the aim of helping achieve long term
financial sustainability.
Key Responsibilities
Management and reconciliation of
creditors accounts
The activities include:
·
Receive supplier
invoices and corresponding support documents from procurement department
·
Maintain the integrity of data
processed and posted by validating codes supplied by budget holders
·
Review documentation for completeness
including prior coding by budget holders and post invoices to the expense and
creditors ledger
·
Prepare payment vouchers to settle
outstanding creditors accounts in line with agreed credit period
·
Post monthly amortization of PACKARD
loan into SUN
·
Review and reconcile Aged creditors
schedule monthly. Ensuring that all payments have been properly allocated and
errors cleared
Maintenance of Fixed Asset Register
The activities include;
·
Receive and update FAR in Sun System
with documents supporting new acquisitions, and disposals
·
Proactive recording of transfer of
assets to different locations
·
Ensure that posting to the FA
accounts for acquisitions are accurate and above the capitalization threshold
·
Advise relevant staff about major
asset acquisitions/posting to ensure adequate insurance cover is maintained
·
Advise relevant staff of major asset
disposals to remove from insurance listing
·
Prompt liaison with relevant staff to
ensure that assets are uniquely labelled to tally with unique reference in SUN
·
Run monthly depreciation expense on
Sun Systems and post to GL
·
Perform annual asset verification and
tie to FAR
·
Prepare FA schedule for annual audit
Intercompany Accounts posting and
reconciliation
The activities include:
·
Receive and process approved payments
related to all intercompany accounts in MSK and MSI regional Office
·
On a monthly basis, share detailed
transaction listings and support documents with the MSI countries/programs with
the monthly activity
·
Perform monthly reconciliation of
intercompany accounts, ensuring that unreconciled items are followed up and
posted on a timely basis
Preparation of MSI Regional Office
monthly Accounts
The activities include:
·
Upload the approved annual budget in
SUN system
·
Receive and process approved payment
requests from MSI Regional office
·
Prepare monthly MRP with narrative
for review by FD by 10th of every month
·
Review and reconcile aged
creditors/debtors schedules monthly ensuring that all payments/receipts have
been properly allocated and errors cleared
·
Follow up and collect outstanding
debtors and settle creditors accounts when due
·
Reconcile all control accounts
monthly and pass adjusting/correcting entries correctly as necessary
·
Maintain the integrity of data
posted/processed by validating codes supplied by budget holders
Manage accruals account
Activities include:
·
Regular monitoring and prompt
clearing of balances in accruals account as appropriate
·
Ensuring that accrual accounts are
regularly reconciled and balances supported by accurate schedules
Posting of monthly payroll journal
Activities include:
·
Receive monthly payroll details from
HR department
·
Prepare and post fully coded and
analysed payroll journal by the end of each calendar month
·
Any other duties that may reasonably
be required of post holder
·
Preparation of monthly cash request
to MSI
·
Minimize foreign exchange losses in
all transactions and flag up potential losses in a timely fashion
·
Participate in year-end stock take
exercise
·
Bank agency duties as required
Qualifications
·
Bachelor Degree in finance or related
fields from a recognised institution of higher learning
·
Professional certification -
CPA (K)
·
Experience with SUN system required
Experience
·
Minimum five years’
work experience especially in INGO
·
Private sector experience desirable
Skills Required
·
Possess excellent IT skills
·
Good organisational skills
·
Ability to influence and communicate
effectively
·
Ability to work with minimum
supervision.
·
Attitude / Motivation
·
Initiative
·
Innovative
·
Effective Communication
·
Responsive
·
Working Efficiently
·
Sharing Information
·
Focus on Learning
·
Commitment
·
Driven
·
Accountable
·
Embracing Change
·
Motivated
·
Team Player
Applications quoting the position
title with detailed CVs with contact details of 3 referees (1 of which should
be immediate, 1 former supervisor and any other) should be submitted to:
People and Development Dept
Marie Stopes Kenya
On or before 1st July, 2014.
Due to the urgency of the position,
applications will be reviewed as they come.
Only shortlisted candidates will be
contacted
NB:
Please clearly indicate on the subject line as ‘Accountant’
Marie Stopes Kenya is an equal
opportunity Employer
