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Personal Assistant Job in Kenya

Chai Savings and Credit Co-operative Society Ltd is looking for a self-driven and results-oriented person to fill the following position.

Personal Assistant to the CEO

1 Position

Reporting to the Chief Executive Officer, the holder of this position will be responsible for provision of secretarial and administrative support to the Society.

Key Tasks

Duties and Responsibilities will entail:-
  • Preparing and managing correspondence, reports and documents
  • Arranging and coordinating meetings and taking minutes as assigned
  • Organizing CEO’s office and ensuring the CEO is well prepared for meetings
  • Arranging and confirming appointments
  • Reviewing and ensuring efficiency in record keeping & retrieval of documents
  • Facilitating easy co-ordination between the CEO’s office and the various departments
  • Arranging travel and accommodation for staff including booking of tickets, car hire, etc
  • Ensuring proper housekeeping of the office premises
  • Carrying out background research and presenting findings
  • Liaising with clients, suppliers and other staff
  • Screening phone calls, enquiries and requests, and handling them when appropriate
  • Meeting and greeting visitors at all levels of seniority

Person Specifications
  • A motivated and goal oriented individual
  • Flexible to understanding people’s point of view as well as demonstrate willingness to change ideas or perceptions
  • Be proactive and a team player
  • Hold high level of Integrity and commitment to the Society
  • Ability to multi-task and work under pressure
  • Possess excellent interpersonal, communication and time management skills
  • Demonstrate leadership and managerial skills coupled with exceptional planning and organisation skills

Qualifications / Skills
  • KCSE - minimum of grade C+
  • Degree in Business Administration /Secretarial or related field
  • A relevant Postgraduate Diploma will be an added advantage.
  • 5 years’ experience in a similar position
  • Have Certificate in Computer applications

Interested candidates who meet the set criteria may submit their applications with a detailed CV, copies of their certificates, and names and contacts of three referees, expected remuneration and daytime telephone contacts to:

The Chief Executive Officer,
Chai SACCO Society Ltd,
4th Floor, KTDA Plaza,
P.O Box 278-00200,

Application deadline: Monday, 12th May 2014.

Only short-listed candidates will be contacted.

Chai Sacco is an equal opportunity employer.

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