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HR & Admin Officer Job Vacancy

Mantrac Kenya Ltd the Caterpillar authorized dealer in Kenya; sells and services earthmoving, Power generating, Material Handling and Mining Equipment.

Mantrac Kenya Ltd is part of Mantrac Group who are Caterpillar dealers of heavy machinery in Kenya, Uganda, Tanzania, Nigeria, Ghana, Sierra Leone, Egypt, Iraq and UK international sales.

To help us achieve our strategy, we are looking for qualified talent in below fields. Qualified candidates will be assessed on right attitude and work ethic culture. In return Mantrac will offer unparalleled training and personal growth opportunities, develop your whole person to fit into a multidisciplinary workplace.

HR & Admin Officer

Job Outline: Offering HR advice/support to employees across a full range of HR issues including recruitment, performance management, absence management and administration of company benefits, insurances and medical schemes

Main Duties & Responsibilities
  • Recruitment- Co-ordinates the recruitment process, arranging advertising, liaising with agencies, short listing candidates. Interviews and arranges company inductions. 1st line interviewer for non-management roles. Helps and supports HR manager in the administration of senior posts. Preparation of contracts and offer letters.
  • Payroll- Preparation and running of monthly HR reports, submission of payments and reports to statutory authorities. Maintains organisation charts.
  • Employment Law - Provides basic advice, support and training to staff on HR policies and procedures. Advises staff on changes to Handbook and policies.
  • Performance Management- Administrator of annual appraisals - reporting development needs, and performance management requirements to the HR Manager for action.
  • Reports - Preparation of monthly HR reports and other reports requested by managers
  • Staff Forum- Responsible for producing minutes from the staff forum meeting, facilitates the arrangements for long service awards and staff functions.
  • Medical/Pension/ Insurance.- Administrator of company medical, insurance and pension schemes in making sure that the renewals are forwarded for authorisation at the appropriate time. Maintaining records of starters and leavers from the schemes.
  • Training & Development- Arranges training courses in liaison with the HR Manager, administers travel arrangements and hotel room bookings. Ordering of books and materials.
  • Expats- Co-ordinates the relocation of Expatriate employees and is responsible for the sourcing of accommodation, cars etc. Trains Expatriate managers on cultural awareness.
  • Facilities- Manages and monitors all sub-contractors, contracts staff and staff (cleaning & security) responsible for the implementation of maintenance programmes to maintain facilities to high standards.

  • Minimum degree in Human Resource
  • 4 Years HR Experience in a multicultural setting
  • Registered with statutory body (IHRM)
  • Microsoft office proficient in Excel, Word and PowerPoint
  • Knowledge
  • Clear understanding of Kenyan Employment Law
  • Culturally aware

  • Articulate and able to communicate well in both written and oral
  • Compassionate
  • Active & positive listener
  • Coaching

How to Apply

Your soft copy application letter and curriculum vitae indicating your regular telephone number to enable us contact you can also be mailed to so as to reach us not later than 16th May 2014.

CAT, CATERPILLAR, their respective logos and “Caterpillar Yellow,” as well as corporate and product identity used herein are trademarks of Caterpillar and may not be used without permission.

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