Our Client
is a Tour Company currently recruiting a Finance and Administration Manager
This is an
exciting opportunity to play a crucial role in supporting the day to day
running, as well as the development, sustainability and growth of the Company
Roles and Responsibilities
1.
Financial administration and inputting
2. Systems
related to policies and procedures
3. General
administration and tasks.
Main tasks and responsibilities
1. Financial
administration:
- Be responsible for financial record keeping and administration - Ensure that all finances are properly administered and monitored in accordance with OBJECT's financial regulations and controls
- Prepare monthly financial reports for the CEO, on income, expenditure, and any variations from budgets. Be prepared to provide this information as and when is needed
- Be responsible for tracking petty cash, keeping appropriate records, and maintaining reconciliations
- Maintain bank records, perform bank reconciliations, and deal with the bank on all financial matters (e.g. changing salaries, changing authorisation codes, changing names on signatures etc.)
- Ensure that the payroll company manages payroll and provide any necessary information for them to do so
- Be prepared to undertake any other duties within the role as required
2. Systems: Reports, Policies and Procedures:
- Ensure compliance with all regulatory requirements as relating to Kenyan Law
- Be responsible for researching and helping put in place additional policies and procedures as needed
- Be responsible for annual returns and reports
- Maintain records to meet legal and tax requirements, and to measure both the inputs and the outcomes of operations
- Be prepared to undertake any other duties within the role as required
3. General administration and tasks:
- Be responsible for maintaining, and developing where necessary, the administration of office systems – paper and electronic
- Be responsible for carrying out, and helping develop where necessary, administrative systems such as records management
- Be responsible for updating master contact databases
- Be responsible for dealing with day to day IT queries and some technical requests (liaising with appropriate support services where necessary to do so)
- Be responsible for maintaining and updating the OBJECT calendar
- Organise team meetings, circulate agendas and take and circulate minutes
- Organise events or meetings as required
- Be prepared to undertake relevant training to improve competence and confidence in performance of role.
- Be prepared to undertake any other duties within the role as required
Requirements
- Business Related Degree with a CPA/ACCA
- At least 2- 3 years Experience in a Similar role
- Excellent organisational and administrative skills including minute taking, data management and devising and implementing reporting systems
- Experience in developing and/or using financial databases and processes, including book keeping and record keeping
- Excellent computer literacy skills, including skills in Word, Excel, PowerPoint and Access databases
- Experience of organising events and meetings
- Good knowledge of the internet, web-functionality and social media
- Good written and verbal communication skills, and ability to respond tactfully and appropriately to enquiries from a range of individuals and/or groups
- Ability to work flexibly and to tight deadlines
If you feel
you fit the above role, please send your CV to jobs@alternatedoors.co.ke
