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Administrative Assistant Job in Kenya

Zinduka Afrika is Non- governmental Organization (NGO) has a job opportunity of an Administrative Assistant for her office in Mpeketoni, Lamu County.

Position: Administrative Assistant

Reporting To: Administration and HR Manager

Reporting: Immediately                            
 
Key Duties and Responsibilities
  • Welcome / Receive visitors relating to work, receive and file incoming letters, and receiving telephone calls and transferring them to the appropriate staff.
  • Supply and manage office equipments, machines or properties to office and kitchen utilities.
  • Schedule meetings / calendar events and remind the relevant persons on the meetings and specifically organize and maintain diary for the  office and make appointments appropriately.
  • Support  administrative department, maintain a safe and secure work environment, and maintain good working relationships with all relevant partners and departments.
  • File and retrieve organizational documents, records and reports. Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
  • Set up and coordinate meetings and conferences and take notes or dictation at Meetings or to provide general assistance during presentations.
  • Offer administrative support to the project and support  in travel arrangements for staff, board and volunteers
  • Prepare and Submit monthly, quarterly and  any other relevant report as requested by the organization.

Qualifications
  • Diploma in Administration, Public relations, or related field.
  • Two years experience working with an NGO.

Key Skills
  • Communication skills
  • Customer care and public relations
  • Office management skills
  • Computer skills
  • Interpersonal skills.

Applications with detailed Cover letter and CV giving three referees should be sent to the Administration and Human Resource Manager, Zinduka Afrika or sent to zinduka.afrika@gmail.com before 21st of May, 2014


Only the shortlisted candidates will be contacted

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