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Terms of Reference: Intern

Position: Finance, Human Resources, Procurement and ICT Interns, UN Women Regional Office in Nairobi

Duration: 3 months between 1st May 2014 and 31st July 2014

Time: The work will be full time with an expected amount of 40 hours per week

Under the direct supervision and guidance of Unit Heads in Finance, Procurement and ICT and overall guidance of the Operations Manager, the intern will assist the Operations team and in various activities.

A work plan with achievements for the duration of the Internship and learning opportunities will be agreed upon.

Tasks and responsibilities
  • Provide administrative support to the Finance, Human Resources, IT and Procurement Officers.
  • Support the Operations team in the administrative filing and archive system;
  • Provide general IT support; and
  • Provide support in setting up work flow processes and systems.
  • Assist in logistical and operational support of the operations team.
  • Provide administrative support in financial tasks, including finance records management and auditing
  • Assist in financial closure of projects
  • Assist the procurement team with requisition management.
  • Implement the payment advisory delivery system through modifications in the ERP vendor database
  • Review and update the vendor database for duplicate vendors and vendors not used for the last 24 months.
  • Assist with the management of database and IT applications development.
  • Provide other assistance for the operations team as required.
  • Assist the HR Unit with the staff selection process. This includes, screening applications, supporting logistics of interview panels and technical assessments, carrying out reference checks etc.
  • Provide support on internal communication efforts relating to HR issues and learning management processes.
  • Provide support in setting up work flow processes and systems related to HR.
  • Assist in logistical and operational support of the recruitment team.
  • Partner with the Learning Intern to develop internship programme systems and support mechanisms.

Qualifications and Experience
  • Ongoing Masters Degree in Finance, IT, Human Resources, Procurement or related field.
  • Experience in Operation duties and working in an international environment
  • Fluency in English
  • Ability to think and work logically and work precisely with attention to detail
  • Ability to write clearly and concisely
  • Strong IT knowledge and computer skills;
  • Initiative, sound judgment and demonstrated ability to work harmoniously with staff members of different national and cultural backgrounds.

Learning Elements
  • Increased understanding of UN Women’s work and the UN system
  • Learning different aspects of Operations in an international environment
  • Meeting and networking with UN Women colleagues in other units
  • Work as a team member in a multicultural setting

Applicants should e-mail their complete application form available on the Internship Programme
along with their CV to with the following subject line:

Operations Internship, as soon as possible but not later than 21st of April, 2014

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