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Administrative Assistants Jobs in Kenya

Republic of Kenya

Office of the Controller of Budget

The Office of the Controller of Budget is an independent Office established under Article 228 of the Constitution of Kenya, 2010.

Its core mandate is to oversee implementation of budgets of the National and County governments, approve withdrawals from the Consolidated Fund (Article 206), County Revenue Fund (Article 207), and, Equalisation Fund (Article 204); and report to the National Assembly and the Senate.

Pursuant to Article 252 (1) (c) of the Constitution, the Office seeks to recruit highly qualified and competent staff to fill the following vacant positions.

Position: Administrative Assistant

Ref: COB- AA/COB 8

2 Posts

Reporting to the Chief Manager HR & Administration, the successful candidates will be responsible for performing administrative and office support activities for the department and/or managers or supervisors to facilitate efficient operation of the organization.

Key Responsibilities:
  • Answer, Screen and transfer inbound phone calls
  • Receive and direct visitors and clients
  • General clerical duties including photocopying, fax and mailing
  • Maintain and retrieve documents from filing system
  • Handle requests for information and data
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Maintain office supply inventories
  • Coordinate maintenance of office equipment
  • Any other relevant duties assigned by the Chief Manager, HR and Administration

Requirements for the position:
  • Diploma in Business and Office Management, Business Administration, Social Science or its equivalent from a recognized institution
  • Proficiency in standard office software such as MS Office (Word, outlook, Excel and Power Point
  • At least 2 years relevant work experience

Additional Skills
  • Leadership Skills
  • Excellent communication and interpersonal skills
  • Integrity
  • Team Player
  • Excellent computer skills

Terms and Conditions of Service: The successful candidates for the above positions will be offered a competitive remuneration package and will be appointed on a three (3) years contract term renewable on satisfactory performance.

Application Process

Qualified interested candidates should submit their applications quoting the job title and the job reference on both the envelope and the cover letter.

Enclose a detailed and up-to-date curriculum vitae, indicating your current remuneration, e-mail and reliable daytime telephone contacts, together with copies of your certificates, testimonials and national identity card.

You should also give the names of two referees who must be familiar with your previous work/academic experience indicating their telephone, postal and email addresses.

Applications should be addressed to:

The Controller of Budget
Bima House 12th Floor, Harambee Avenue.
P.O Box 35616-00100

The closing date is 12th April, 2014.

Only complete applications received by this deadline will be considered.

Only shortlisted candidates will be contacted.

The Office of the Controller of Budget is an equal opportunity employer.

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