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Administration and Marketing Assistant Job in Kenya

Exciting Career Opportunity: Administration and Marketing Assistant

Our Client, Soft Skills Limited is a company which specializes in training, motivational speaking, virtual office space letting and selling and distribution of inspirational books.

In its endeavor to enhance its operations and efficiency the company is seeking for a self-driven, creative, energetic person to join the organization.

Location: Westlands, Nairobi

Number of positions: 1

Role Overview: The holder of this position will oversee the day to day office operations, coordinate the training activities, oversee the virtual office operations and market the company’s products.

Office Assistant Duties
  • Ensuring  smooth day to day office operations and activities across the board;
  • Devising and maintaining office systems, including data management and filing systems;
  • Screening phone calls, enquiries and requests, and handling them as appropriate;
  • Meeting and greeting visitors and ensuring their needs are attended to;
  • Organizing and maintaining the directors diary, booking  appointments, confirming schedules;
  • Dealing with incoming email, post and parcels and other correspondence as well as handling the outgoing correspondence;
  • Organizing meetings, making logistical arrangements and preparing minutes for follow up;
  • Carrying out background research on various issues and presenting findings to the director;
  • Producing documents, briefing papers, reports and presentations on the various company activities;
  • Organizing and attending to meetings and ensuring the director is well briefed in preparation for meetings;
  • Liaising with clients, suppliers and other staff for smooth operations of the office;
  • Organize trainings (in house-hotel based) and ensure smooth and seamless coordination of the same:
  • Booking transport and accommodation for director and other consultants during open training sessions in and out of town;
  • Implementing and maintaining procedures/administrative systems for orderly work flow;
  • Preparing training materials, presentations and training reports.
  • Supervising the cleaner, tea girl and messenger

Marketing Duties
  • Coordinating preparation of marketing brochures,  e-shots and flyers, online and other related marketing merchandise;
  • Management of online presence - running of website, blog, Facebook, twitter and LinkedIn accounts;
  • Arranging for interviews and other media events on Radio and Television for the Director;
  • Organizing and hosting marketing presentations and customer visits;
  • Assisting with promotional activities at events, exhibitions and trade fairs;
  • Marketing published books and liaising with bookshops, supermarkets and book clubs to ensure adequate stocks are held in store;
  • Visiting customers and external agencies involved in marketing support;
  • Carrying out basic market research to identify and develop new product lines in training;

Desired attributes
  • Flexibility
  • Creativity
  • Confidence
  • Commercial awareness
  • Good interpersonal skills
  • Organizational skills
  • Communication skills

Person specifications
  • Minimum of a  Certificate or Diploma in Business Administration / Marketing / Public Relations / Secretarial / Sales and Marketing;
  • Good sales and administration  skills and ability to communicate clearly and courteously;
  • Ability to handle office  related pressure with composure;
  • Sales and /or Administration experience of at least 1 year in a moderately busy office/organization;
  • Outgoing, pleasant and easy to get along with person aged above 23 years;                                
  • Proficiency in basic computer software applications MS word, MS Excel, MS PowerPoint;
  • Ability to handle and prioritize multiple tasks without losing focus;
  • Self-driven and able to work independently with minimum supervision;  
  • Dynamic, innovative and creative person who is solution oriented;

If you meet the above requirements and are passionate enough to be part of a great dream, send your application in confidence by email attaching your detailed latest CV to:

The Recruiter,

Note: Clearly state the position you are applying for in the subject line of the email and indicate your current and expected salary.

Only shortlisted candidates will be contacted for interview.   
                           

Soft Skills Limited is an equal opportunity employer

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