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UN Progamme Assistant Job in Nairobi Kenya

United Nations Educational, Scientific and Cultural Organization (UNESCO) contributes to peace and human development in an era of globalization by furthering international cooperation through its programmes in education, sciences, culture and communication.

With its  191 member States and 6 Associate Members, UNESCO has its Headquarters in Paris (France) and operates globally through a network of offices and several institutes

Post title: Culture Progamme Assistant

Unit: Culture Sector

Duty station: UNESCO Office in Nairobi

Grade and Type of Contract: L-5 (CLT/PAST) – 8-9 months with possibility of renewal

Closing date: Thursday, 17 March 2013

Purpose of post: Under the overall direction of the Director of the UNESCO Regional Office for Eastern Africa (hereafter referred to as the UNESCO Nairobi Office), and the direct supervision of the Programme Specialist for Culture, the incumbent will serve as Culture Programme Assistant to provide broad based support to the Nairobi office culture unit in projects and activities carried out throughout the 13 countries in East Africa (both Anglophone and francophone) with which the office deals. 
 
Responsibilities

1. Assist with the preparation and the follow-up of contracts on the basis of the documents provided by programme specialists (input in SharePoint and internal on-line systems), draft amendments, liaise with the contractors, prepare dossiers for payments, etc.

2. Assist with the creation, review and delivery of documents (correspondence, memos, reports, etc.), liaise with central services for translation, printing, etc.

Conduct research, collect and compile information, prepare presentations (MS Power Point).

3. Budgetary and financial follow-up: regular updates on the expenditure carried out on the basis of the project documents; participation in the development of financial reports, preparation and follow-up of the budget revision requests.

4. Assist with the organization and coordination of missions and meetings (workshops, conferences, travel arrangements for staff and participants, and other).

Prepare working documents, logistical support, communicate with the participants and participate in meetings with or on behalf of the programme specialist if needed.

5. Perform other duties as may be required by the Culture Unit.

Profile   

Education: 
  • At least a University undegraduate diploma. 
  • Any training in project management is desirable.

Experience:
  • Good knowledge of the UN system  - at least 5 years of experience supporting project implementation activities within the UN system.
  • Good knowledge and experience with software such as Power Point, MS Word, MS Excel.
  • Excellent organisational skills – ability to foresee possible project implementation challenges in time to propose solutions and avoid delays.
  • Fluency in English and in French (writing, reading).

How to Apply

Candidates send their applications to nairobi.recruitment@unesco.org (under the subject line, please mention ‘Application for the post of Culture programme assistant.’

The application should consist of Curriculum Vitae, a most recent photograph and a covering letter explaining your suitability and motivation for the post.

UNESCO is committed to gender equality in its programming and to gender parity within the Organization.


Therefore, women candidates are strongly encouraged to apply.

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