Summary: Our client, one of the largest law
firms in Kenya and part of a leading multilateral grouping of law firms in
Africa is seeking to recruit a Personal Assistant.
Job Purpose: The purpose of this job is to
provide support to Partners, Associates, Trainee Lawyers, management and the
Firm through discharging secretarial and administrative duties and activities.
Key Responsibilities
- Prepare and modify documents including correspondence, reports, drafts and emails
- Maintain all calendars/diaries, schedule appointments and take responsibility for meeting room management and ensure that the team members are well prepared
- Maintain an adequate inventory of office stationery supplies
- Ensure that office cleanliness and hygiene are maintained
- Handle and distribute all incoming and outgoing correspondences
- Co-ordinate all pertinent travel arrangements for the team including booking of hotels, flights and other associated arrangements
- Handle requests for information and data including file location, retrieval from Registry and closing files
- Maintain correspondence files – document control and maintain client records through filing, retrieval, retention, storage, compilation and updating
- Perform human resource duties as may be required
- Any other duties that the job holder may be asked to do from time to time
Requirements
- A minimum of a diploma/certificate in secretarial studies;
- Demonstrated high skill level in MS Office
- Must have at least three (3) years experience preferably in secretarial/admin role
- Exceptional interpersonal and communication skills (both written & spoken)
- Attention to detail and able to work with minimum supervision
- Must have flexibility, initiative and be reliable
- Effective time management and organizational skills
- High level of integrity, tact and confidentiality.
How to Apply:
Send your
application including a cover letter indicating your desire to work with our
client; a detailed CV highlighting relevant experience, details of current and
expected salary, a day time phone contact, email address, and the names of
three professional referees by close of business Thursday 20th March 2014.
Adept
Systems
Management
Consultants
P O Box
6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Please note
that we do not charge fees for receiving or processing job applications, only
shortlisted candidates will be contacted.
