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Personal Assistant Job in Kenya

Summary: Our client, one of the largest law firms in Kenya and part of a leading multilateral grouping of law firms in Africa is seeking to recruit a Personal Assistant.

The firm has a staff base of 150-200, retains the services of consultants, associates and trainee advocates and has specialist teams advising on mergers and acquisitions, private equity, finance and property.

Job Purpose: The purpose of this job is to provide support to Partners, Associates, Trainee Lawyers, management and the Firm through discharging secretarial and administrative duties and activities.

Key Responsibilities
  • Prepare and modify documents including correspondence, reports, drafts and emails
  • Maintain all calendars/diaries, schedule appointments and take responsibility for meeting room management and ensure that the team members are well prepared
  • Maintain an adequate inventory of office stationery supplies
  • Ensure that office cleanliness and hygiene are maintained
  • Handle and distribute all incoming and outgoing correspondences
  • Co-ordinate all pertinent travel arrangements for the team including booking of hotels, flights and other associated arrangements
  • Handle requests for information and data including file location, retrieval from Registry and closing files
  • Maintain correspondence files – document control and maintain client records through filing, retrieval, retention, storage, compilation and updating
  • Perform human resource duties as may be required
  • Any other duties that the job holder may be asked to do from time to time

Requirements
  • A minimum of a diploma/certificate in secretarial studies;
  • Demonstrated high skill level in MS Office
  • Must have at least three (3) years experience preferably in secretarial/admin role
  • Exceptional interpersonal and communication skills (both written & spoken)
  • Attention to detail and able to work with minimum supervision
  • Must have flexibility, initiative and be reliable
  • Effective time management and organizational skills
  • High level of integrity, tact and confidentiality.

How to Apply:

Send your application including a cover letter indicating your desire to work with our client; a detailed CV highlighting relevant experience, details of current and expected salary, a day time phone contact, email address, and the names of three professional referees by close of business Thursday 20th March 2014.

Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100


Please note that we do not charge fees for receiving or processing job applications, only shortlisted candidates will be contacted.

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