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Administrative Assistant Job in Nairobi Kenya

Job Title: Administration Assistant

Reference: AA_2014

Recruiter: Altima Africa Ltd

Contract: Permanent

Location: Nairobi

Available: ASAP

Profile Introduction: Our Client, a leading Insurance Company in East Africa is seeking to recruit a self driven individual to the Administrative Assistant - Reporting to the General Manager (Operations)

Minimum Requirements
  • University Graduate;
  • Have at least 2 years work experience in Office Administration Work;
  • Be proficient in MS Word, Excel and PowerPoint
  • Excellent verbal and written communication skills;

Job Specification
  • Receive and respond to all incoming calls for the department and maintain detailed records of all the issues, especially those not addressed satisfactorily;
  • Attend to all incoming clients and refer them on who should assist;
  • Prepare general correspondence i.e memos requesting for cheques and follow-up with finance for payment
  • Collect all incoming mail from the mailroom and distribute for further action;
  • Organize departmental meetings and ensure minutes of the meeting are sent to the departmental members on time;
  • Maintain the Head of Department’s diary and book appointments as well as travel arrangements for the HOD;
  • Manage departmental stationery re-order levels and request for departmental equipment’s when need arises including branches (Brochures);
  • Maintain Departmental cleanliness and tidiness;
  • Assist in compiling monthly/quarterly report
  • Assist in compiling and maintaining departmental leave days;
  • Ensure all machinery are operational i.e. printers, extensions
  • Maintain departmental files so that information is easily accessed;
  • Perform other duties as instructed by Management;

  • Excellent communication skills;
  • Reliable and Dependable;
  • Honesty;
  • Great Interpersonal Skills;
  • Speed and Accuracy;
  • Customer Focused;

How to Apply   

If you are qualified and up to the challenge visit and apply online by 5pm 31st March 2014

Please note that only qualified candidates will be contacted

Our client is an Equal Opportunity Employer

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