Office Assistant Job in Nairobi Kenya

KickStart International Inc.

Job Title: Office Assistant - Janitor / Driver

Function: Human Resource and Admin

Location: KickStart HQ Office - Nairobi

Grade: Grade 9 Support Officer ( Non Commercial)

Type of Contract: Open Ended

Role Purpose: Provide general office support in cleaning, driving and messengerial roles.

Scope of Role:

Reports to: Administration Coordinator

Staff directly reporting to this post:  None

Works with: Relates mostly with all staff

Key Areas of Accountability:

·                     Wiping dust from work stations, chairs, office equipments, cabinets, photocopier, files and office flowers.

·                     Ensuring the all the office room are cleaned daily, dusted daily and chairs arranged properly

·                     Undertaking general cleaning, scrubbing and disinfecting the office at least once a month and pay particular attention to windows and window grills.

·                     Cleaning the demo kit every once a week

·                     Cleaning the reception area daily and ensuring that all dusters used are cleaned and dried out in the sun

·                     Wiping telephone heads and door handles with disinfectants on daily basis

·                     Empty dust bins and ensure they are cleaned and wiped

·                     Cleaning the front door grill daily and ensuring that no dust gathers on the grill

·                     Ensuring that no unnecessary papers are lying on the workstations /carpet etc. Clutter free as much as possible.

·                     Ensuring that morning and afternoon tea is served on time, 9 am and 3 pm respectively.

·                     Maintaining high standards of cleanliness in the kitchen by ensuring that the kitchen floor, utensils, microwave and any other kitchen appliances are clean.

·                     Preparing kitchen supplies items list for replenishing.

·                     Issuing stationery to staff as requested and keeping a record of the same.

·                     Taking lunch orders for staff in meetings

·                     Manning the reception in the absence of the receptionist.

·                     Providing occasional driving support in the absence of the drivers

·                     Handling messenger  assignments when necessary

·                     Preparing work progress reports when needed

·                     Any other official duty as may be assigned.

Qualifications and Experience

·                     Minimum of Form Four Certificate

·                     Valid driving license with at least 3 years of driving within Nairobi of both light and heavy vehicles

·                     Ability to use computers- mainly office suite

·                     Experience in cleaning in a busy work environment

Skills and Behaviours

·                     Honesty and integrity

·                     Respect and professionalism

·                     Time management and multitasking

·                     Proven ability to handle challenging work load

·                     Cross-cultural experience, understanding and sensitivity;

·                     Excellent interpersonal and written and oral communication skills especially in English

·                     Commitment to KickStart’s values

How to Apply

If you feel you are the right candidate for this position, please send your CV and cover letter to hr@kickstart.orgquoting the title on the subject line