Tetra Tech
is recruiting for the following position on the USAID-financed East Africa
Regional PREPARED Project, which will be based in Kisumu, Kenya.
To apply
please submit current CV, Cover Letter, and contact information for at least
three references
(incomplete
applications will not be considered).
The
PREPARED Project has three integrated objectives:
1) Climate
change adaptation technical capacity, policy leadership and action readiness of
regional institutions improved;
2)
Resilient and sustainable management of biologically significant trans-boundary
freshwater ecosystems in the EAC region strengthened; and,
3)
Resilient and sustainable water supply, sanitation, and wastewater treatment
services in the Lake Victoria Basin enhanced.
The
PREPARED Project’s key institutional partners include the East African
Community (EAC), the Lake Victoria Basin Commission (LVBC); the IGAD Climate
Prediction and Applications Center (ICPAC); the Regional Center for Mapping of
Resources for Development (RCMRD); and EAC Partner States.
Logistics and
Administrative Assistant
The
Logistics and Administrative Assistant will work for the PREPARED Project, from
its office in Kisumu, Kenya.
Under the
overall supervision of the Operations Manager, the Logistics and Administrative
Assistant will be responsible for supporting the planning and implementation of
PREPARED Project activities and events (e.g., workshops, trainings, study
tours, etc.), and more generally project administration.
Responsibilities will include, but
are not limited to:
- making air travel arrangements for project staff, partners and beneficiaries, including but not limited to, working with the Project’s travel agent to:
- make flight reservations;
- ensure project travelers are accorded the most economical rates;
- coordinate issuance of air tickets to travelers;
- Making hotel bookings for staff and providing logistical support for meetings, conferences, workshops, and any other Project events;
- Reconciling flights booked and tickets issued with the travel provider’s invoice each month to ensure that the Project is paying for what was requested for and approved.
- Working with the Operations Manager to coordinate the use of Project vehicles, vehicle and driver allocations, fuel/lubricants consumption and maintenance reports;
- Receiving visitors at the reception area and notify/direct visitor to the relevant staff member;
- Maintaining a stock ledger with a system of “first-in/first-out” for all commodities as part of the records keeping;
- Performing additional tasks as required
The minimum requirements for this
position are as follows:
- Kenyan citizen
- Five (5) years of relevant experience providing logistical and administrative support
- Professional experience with a travel agency or tour company is preferred
- Fluency in English, including outstanding writing skills
- Superior computer skills, including mastery of tolls in the MSOffice suite
- Excellent interpersonal skills
Interested
and qualified candidates should email their current CV, the name and contact
information for at least 3 professional references, and a signed and dated EBD
form (the EBD form can be downloaded from: https://careers.tetratechintdev.com/ARDCareers/App/Documents/AID1420-17EBD.pdf)
to the following Email address: preparedproject@gmail.com
Subject of
the email should include “PREPARED Project Logistics and Administrative
Assistant”.
The
deadline for submission of applications: Wednesday February 26, 2014.
Short-listed
candidates may be contacted for an interview.
Selected
candidates will be hired as soon as they are available.
Compensation
will be commensurate with relevant experience.
Tetra Tech
ARD is committed to diversity and gender equality in all of its operations.
We
encourage applications from women and underrepresented groups.
Tetra Tech
ARD is proud to be an Affirmative Action/Equal Opportunity Employer.
Websites: www.tetratech.com / www.tetratechintdev.com
