Receptionist
– AVU Centre for Virtual Education Innovation
1.0. Introduction
The African
Virtual University (AVU) is a Pan African Intergovernmental Organization
established by charter with the mandate of significantly increasing access to
quality higher education and training through the innovative use of information
communication technologies.
The AVU has
its headquarters in Nairobi, Kenya and a Regional office in Dakar Senegal with
Host-Country Agreements and Diplomatic Status with the two governments.
2.0. Scope of Work
The Receptionist for
the Centre for Virtual Education Innovation will be expected to perform/deliver
the following:
- Answer telephone calls and transfer them to the appropriate staff member.
- Receive and welcome clients and visitors in the organization.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
- Collect, Sign for and distribute mail packages.
- Organize and coordinate office cleaning.
- Setup and coordinate meetings and conferences.
- Support staff in assigned project based work.
- Assist the Finance and Administration unit with other duties as assigned
3.0. Competence, Skills and
Attributes
- Must be a mature, respectful and honest person of high integrity that is able to work in a team and make meaningful contributions to the team objective.
- Good communication and sound report-writing skills will be an added advantage.
- Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
- Should be willing, ready and able to perform other duties as delegated to him/her by the supervisor.
4.0. Qualifications
- The successful applicant must possess at least a C Plain in O’ Level
- Possess a business diploma or qualified in secretarial duties and be proficient in computer packages.
- Basic reading, writing, and arithmetic skills required.
- Knowledge of Microsoft Office and telephone protocol.
- Have excellent communications skills, excellent interpersonal skills and able to work under pressure with minimum supervision.
- The applicant must have 4 years of work experience in a similar role.
- Knowledge of French language is an added advantage.
- Possession of a Business degree will be an added advantage
5.0. Modalities of Work
The
Receptionist for the Centre for Virtual Education Innovation will work full
time dedicating 8 hours in a day for 5 days a week.
6.0. Duration: 24 months
7.0. Reporting
The
Receptionist for the Centre for Virtual Education Innovation will work under
the supervision of the Manager, Finance and Administration or such other person
as the AVU may designate from time to time in writing.
How to Apply
The
successful candidate will be appointed for 2 years
Application
must include an application letter and a detailed curriculum vitae with: a
telephone number; email and residential addresses; and names with contact
addresses of three professional references.
Applications
should be sent to job@avu.org and must have
Receptionist CVEI as the email subject.
All
inquiries should be sent to avuhr@avu.org
The
successful candidate will be based at the AVU Headquarters in Nairobi, Kenya.
The closing
date for this application is February 5th 2014 at 18:00 East African Time
(UTC/GMT + 3)
Note: ONLY
shortlisted candidates will be contacted
The African
Virtual University (AVU) www.avu.org is an
equal opportunity employer.