Check your search results here

Personal Assistant Job in Kenya

Inoorero University wishes to recruit mature, committed and self driven individual for the following position: 

Personal Assistant to the Chancellor

Overall Purpose of the position: Provide high level administrative support to the Chancellor’s office by performing routine clerical, administrative and executive functions.

Key Responsibilities:

  • Managing telephone calls, including making calls on Chancellors’ behalves and dealing with enquiries, direct all incoming calls to appropriate parties promptly and efficiently
  • Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings and ensuring that necessary papers have been received and are available, and any necessary briefings arranged.
  • Communicate and handle incoming and outgoing electronic communications on behalf of the Chancellor.
  • Assist in designing and preparation of PowerPoint presentations and spreadsheets
  • Arrange travel logistics, schedule and reservations for executive management as needed. Both personal and IU related.
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
  • Draft, prepare, distribute and follow-up with various correspondence
  • Collaborate with the other Admin Assistants/ senior secretaries on projects / matters related to Board activities
  • Assist in the coordination and planning of IU related events
  • Serve as a staff liaison by assisting  executive management in Government / statutory Affairs
  • Filing and the general organization of documentation
  • Prepare expense reimbursements in a timely manner
  • Maintain effective communication between the Faculty/Departments and other stakeholders for mutual understanding and image positioning
  • Participate in other activities/ duties  at the discretion of management
  • Assist with some personal errands and project
  • Perform any other duties that may be assigned from time to time

Key Technical Competencies
  • Good interpersonal and  communication skills
  • Integrity.
  • Confidentiality
  • Planning and organizational skills.
  • Proactive, initiative and good networking skills.
  • IT Proficiency

Educational Qualifications: Bachelors Degree in business administration/office management

Professional Qualifications: Secretarial Training.
Working Experience:
5 Years experience in secretarial duties in a busy organization.
University work experience is a distinct advantage.
How to Apply

You may apply by emailing your application letter and CV to  

Please note that no paper applications will be considered.

Only shortlisted candidates will be contacted.

IU is an equal opportunity employer.

DO NOT MISS to Subscribe below for the latest jobs to your EMAIL for FREE

Enter your email address:

Delivered by FeedBurner

Want to know the latest news, read great articles, features, jobs and careers? Then click here