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PA / Administrative Assistant Job in Kenya (Urgent) (KShs 50K)

Position Overview: The PA / Administrative Assistant assists the Executive Director office as directed. 

This position has primary reporting responsibility to the Executive Director.

Responsibilities

Executive Director
  • Maintain Executive Directors diary
  • Schedule Director’s meetings
  • Download reports for all chapters from for analysis.
  • Schedule weekly calls to all chapter directors after every chapter meeting
  • Generate invoices for all new members
  • Maintain and account for office petty cash
  • Source and book conference rooms for meetings

Chapter Directors
  • Maintain files for Director Consultants and collect and file weekly reports
  • Match invoices from Director Consultants to Reports for payment authori-zation

Chapters
  • Maintain stocks of starter kits and books
  • Liaise with Chapter Directors and Secretary Treasurer to ensure adequate stationary levels maintained to run meetings

Trainings
  • Maintain and update calendar for training activities
  • Prepare stationary and training materials for all trainings
  • General Administrative Duties
  • Liaise with accountant on monthly expenditure
  • Overall responsibility of office opening and closure
  • Take minutes in meetings
  • Act as liaison for all Nairobi enquires
  • Follow up on delivery of ordered goods

Personal Traits
  • Demonstrated people management and strong public-relations skills.
  • Sound background in administration with good multi-tasking skills.
  • Analytical and problem solving skills.
  • Strong orientation towards customer service and responsive to crisis situa-tions.
  • Ability to work well under stress to meet deadlines.
  • High level of integrity and confidentiality.
  • Commitment to Company’s mission and core values.
  • Professional Requirements
  • Relevant first degree or equivalent
  • Formal secretarial training
  • Working experience in an administration office
  • Computer proficiency and familiarity with a range of software applications.

Salary: KShs 50,000

Email CV to kentrainltd@gmail.com


By 31st of January 2014

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