Organization
and Program Overview: Founded in 1958, Education Development Center (EDC) is an
international nonprofit organization that works to build bridges between
educational research, policy, and practice.
This
project is the third phase of what was formerly known as the Garissa Youth
Project (G-Youth).
Under the
new project identity of YYC! NEP, EDC will adapt the YYC approach for the
context in North Eastern Province, coordinating with YYC! National, YYC in
other regions, and national and county youth boards to replicate successful
strategies.
EDC will
take a phased approach in which we expand activities at different intervals in
the new regions: Mobilization of youth in Garissa and Wajir counties started in
January 2013 and in Mandera by January 2014.
Position Title: Administrative & Finance Assistant (2 positions, Wajir
& Mandera)
General Position Summary: The Administrative & Finance
Assistant is responsible to perform assignments and support all YYC! NEP
activities including administrative tasks, meeting coordination and scheduling,
travel arrangements, other support services as required as well as basic
financial duties, including disbursements, banking, financial information data
entry, inventory control and financial records management.
The
Assistant will also assist with youth mobilization and collecting data on youth
groups.
He/ she
will effectively interact with diverse staff, engage as a member of a team,
accept feedback, troubleshoot questions or problems and seek help, supervision
and support as needed for all YYC NEP! Activities in the counties of Mandera
& Wajir.
She/he will
also provide technical support to the implementation of the Windows of
Opportunity Fund which will issue small grants to youth groups.
This
position reports to the Program Specialist and works closely with the Finance
and Administrative Manager, Grants and Investment Officer, Youth Engagement
Associate Manager and the Project accountant.
Under the
guidance of the Program Specialist and in collaboration with other YYC! NEP
staff, the Administrative & Finance Assistant will be responsible for the
following essential functions:
Essential functions include [but are
not limited to]:
Youth Mobilization
- Work closely with Program Specialist to undertake mobilization of youth at the village level through teams, being sure to recruit youth by working through local youth, community leaders and local associations; ensure diversity of youth mobilized and inclusion of disabled youth
Assist in identifying volunteer
resources needed for mobilization activities;
- Gather and adapt necessary materials needed for mobilization including (but not limited to) flyers, bunge bylaw and constitution templates, and other informational materials’
Provide guidance on bunge
registration and keep data on registration;
Financial Responsibilities
- Manage liquidation & retirement of all advances
- Handle Petty cash
- Verify and validate office financial documentation regularly
- Conduct bank transactions
- Maintain accounting documentation in an orderly manner
- Verify travel advances and review travel expense reports
- Manage asset register and update the inventory records
- Assists in making payments to workshop participants
Administrative Responsibilities
- Identify venues for training and meeting
- Fill in tax and duty exemption Forms based on vendor pro-forma invoices.
- Processing of vendor payment documents and submit to Finance
- Prepare minutes of meetings convened or attended by project management.
- Provide administrative support to Program Specialists in creating correspondence, coordinate appointments and travel schedules.
Qualifications and Requirements:
- Diploma or equivalent with 2-3 years relevant experience, preferably 1-2 years of accounting experience with international projects and knowledge of administrative functions.
- Advanced skills in Excel and word;
- Experience using accounting systems, preferably QuickBooks
- Experience working with USAID funded projects preferred;
- Ability to work in ways that allow community members to contribute to the process
- Experience in working with teams of staff, local communities.
- Excellent organizational skills.
- Flexibility and ability to juggle multiple tasks and prioritize duties.
- Strong interpersonal and communication skills.
- Ability to work independently and as a team member.
- Fluent in English, Garre and Somali
- Residents of Mandera & Wajir is preferred.
Application and contact details:
Apply in
English with a letter, a resume and names of three references to HR office at Yyc-nep@edc.org Alternatively, you may hand
deliver your application to the Yes Youth Can Office in Garissa during the
hours of 9:00 a.m. – 5:00 p.m.
To ensure
the timely review of your credentials, please insert “Administrative &
finance Assistant” and the county name in the subject line of the email.
Only
candidates who are being invited for an interview will be contacted
The closing
date for this position is February 3rd at 6.00pm
EDC is
committed to diversity in the workplace.
EDC offers
a supportive work environment, competitive salary and excellent benefits.