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Administrative & Finance Assistants Jobs in Kenya

Organization and Program Overview: Founded in 1958, Education Development Center (EDC) is an international nonprofit organization that works to build bridges between educational research, policy, and practice.

Funded by the United States Agency for International Development, EDC is the lead implementing organization for the Yes Youth Can! North Eastern Province Project that will be based in Garissa, Kenya. 

This project is the third phase of what was formerly known as the Garissa Youth Project (G-Youth).

Under the new project identity of YYC! NEP, EDC will adapt the YYC approach for the context in North Eastern Province, coordinating with YYC! National, YYC in other regions, and national and county youth boards to replicate successful strategies. 

EDC will take a phased approach in which we expand activities at different intervals in the new regions: Mobilization of youth in Garissa and Wajir counties started in January 2013 and in Mandera by January 2014. 

Position Title: Administrative & Finance Assistant (2 positions, Wajir & Mandera)

General Position Summary: The Administrative & Finance Assistant is responsible to perform assignments and support all YYC! NEP activities including administrative tasks, meeting coordination and scheduling, travel arrangements, other support services as required as well as basic financial duties, including disbursements, banking, financial information data entry, inventory control and financial records management.

The Assistant will also assist with youth mobilization and collecting data on youth groups. 

He/ she will effectively interact with diverse staff, engage as a member of a team, accept feedback, troubleshoot questions or problems and seek help, supervision and support as needed for all YYC NEP! Activities in the counties of Mandera & Wajir. 

She/he will also provide technical support to the implementation of the Windows of Opportunity Fund which will issue small grants to youth groups.

This position reports to the Program Specialist and works closely with the Finance and Administrative Manager, Grants and Investment Officer, Youth Engagement Associate Manager and the Project accountant.  

Under the guidance of the Program Specialist and in collaboration with other YYC! NEP staff, the Administrative & Finance Assistant will be responsible for the following essential functions: 
Essential functions include [but are not limited to]:

Youth Mobilization
  • Work closely with Program Specialist to undertake  mobilization of youth at the village level through teams, being sure to recruit youth by working through local youth, community leaders and local associations; ensure diversity of youth mobilized and inclusion of disabled youth

Assist in identifying volunteer resources needed for mobilization activities;
  • Gather and adapt necessary materials needed for mobilization including (but not limited to) flyers, bunge bylaw and constitution templates, and other informational materials’

Provide guidance on bunge registration and keep data on registration;
Financial Responsibilities
  • Manage liquidation & retirement of all advances
  • Handle  Petty cash
  • Verify and validate office financial documentation regularly
  • Conduct bank transactions
  • Maintain accounting documentation in an orderly manner
  • Verify travel advances and review travel expense reports
  • Manage asset register and update the inventory records
  • Assists in making payments to workshop participants

Administrative Responsibilities
  • Identify venues for training and meeting
  • Fill in tax and duty exemption Forms based on vendor pro-forma invoices.
  • Processing of vendor payment  documents and submit to Finance
  • Prepare minutes of meetings convened or attended by project management.
  • Provide administrative support to Program Specialists in creating correspondence, coordinate appointments and travel schedules.

Qualifications and Requirements:
  • Diploma or equivalent with 2-3 years relevant experience, preferably 1-2 years of accounting experience with international projects and knowledge of administrative functions.
  • Advanced skills in Excel and word;
  • Experience using accounting systems, preferably QuickBooks
  • Experience working with USAID funded projects preferred;
  • Ability to work in ways that allow community members to contribute to the process
  • Experience in working with teams of staff, local communities.
  • Excellent organizational skills. 
  • Flexibility and ability to juggle multiple tasks and prioritize duties.
  • Strong interpersonal and communication skills.
  • Ability to work independently and as a team member.
  • Fluent in English, Garre and Somali 
  • Residents of Mandera & Wajir is preferred.

Application and contact details:

Apply in English with a letter, a resume and names of three references to HR office at Alternatively, you may hand deliver your application to the Yes Youth Can Office in Garissa during the hours of 9:00 a.m. – 5:00 p.m.

To ensure the timely review of your credentials, please insert “Administrative & finance Assistant” and the county name in the subject line of the email. 

Only candidates who are being invited for an interview will be contacted

The closing date for this position is February 3rd at 6.00pm

EDC is committed to diversity in the workplace. 

EDC offers a supportive work environment, competitive salary and excellent benefits.

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