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HR Assistant Job in Kenya

Human Resources Assistant
Objective: The Human Resources assistant contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.

Purpose: The Human Resources assistant helps with the implementation of services, policies, and programs through HR staff; reports to the HR director, and assists company managers with HR issues.

Location: Nairobi, Kenya

  • Provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer questions from employees and the general public regarding human resources issues, rules, and regulations relating to human resources management; respond to employment verification requests, salary and benefit surveys, and other requests for information.
  • Provide general clerical and administrative support to the Human Resources Division; compose and type letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to human resource management programs and activities.
  • Maintain all personnel files, work permit documents, drug and alcohol screening and background investigation results, and other personnel records, and ensure the company is in compliance with all laws and regulations and demonstrates “best practices” in regard to personnel information management.
  • Managing employee relations by ensuring fair and quick settlement of grievances and disputes
  • Leading in the interpretation and application of the labour laws and Company regulations
  • Providing appropriate advice and guidelines on all disciplinary matters
  • Liaising with appropriate regulatory and statutory bodies to ensure compliance and appropriate reporting
  • Ensuring continued improvement of the health of the organization by monitoring productivity indicators such as performance, sickness and absenteeism, grievances, work-life balance initiatives, and developing programs to ensure positive trends.
  • Managing and monitoring recruitment and selection of employees
  • Managing and monitoring the administration of medical, occupational health and Staff welfare programs
  • Develop and implement human resources programs and policies
  • Serve as a resource for team leaders in handling employee issues and assist them in counseling employees, conducting evaluations, staff training, problem solving and consensus building.
  • Serve as a resource for all team members by being available and accessible to discuss all human resources related issues.
  • Oversee the Organizational Development & Training function and develop employee-training programs.
  • Maintain inter- and intra departmental workflow by providing information to and cooperating with co-workers.
  • Explain employment benefits and general terms and conditions of employment to employees and department representatives; conduct initial new employee orientation for purposes of ensuring appropriate completion of payroll and benefits documentation.
  • Develop, implement and participate in employee recognition programs.
  • Enhance job performance by applying up-to-date professional and technical knowledge gained by attending seminars and conferences and reviewing professional publications.

  • Bachelor’s degree in HR Management or related discipline required;
  • At least 5 years of professional experience across all HR disciplines, including employment, benefits, compensation, employee relations, training and development, workers compensation and conflict resolution.

Required Skills and Abilities
  • Communicate effectively, verbally and in writing, to a diverse audience.
  • Plan, organize and prioritize work.
  • Demonstrate the highest level of ethical behavior
  • Excellent time-management, problem-prevention and problem-solving skills.
  • Maintain confidentiality of sensitive information
  • Possess a work ethic that includes neatness, punctuality and accuracy.
  • Exhibit a professional, businesslike appearance and demeanor.
  • Basic computer skills, including e-mail, word processing and spreadsheets.
  • Excellent interpersonal skills to facilitate interaction with the workforce.
  • Mathematical principles.
  • Business letter writing and the standard format for typed materials.
  • Methods and techniques for basic report preparation and writing.
  • Methods and techniques for record keeping and filing.
  • Customer service and public relations methods and techniques.

Email CV and Cover Letter in Word format along with salary requirements to Use “HR Assistant” in the subject line.

Only shortlisted candidates will be contacted.

Deadline: 20th December 2013

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