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Receptionist / Administrative Assistant Job in Kenya

The African Population and Health Research Center (APHRC) seeks to recruit a Receptionist / Administrative Assistant.

The successful candidate must have good interpersonal skills, be self-motivated, flexible and a team player.

He/she will be responsible for providing receptionist and administrative duties to the office as well as disseminating information to staff.

Duties and Responsibilities:

  • Reception and interface with visitors at the office
  • Basic accounting duties including maintenance of office petty cash
  • Basic secretarial duties e.g. taking minutes during staff meetings
  • Processing of Local Purchase Orders and Purchase requisitions
  • Receives, signs for and oversee sorting out and delivery of mail to appropriate offices.
  • Book meeting rooms for use during meetings and logistical requirements
  • Make annual subscription of Center’s newspaper supply
  • Receiving & verification of office of stationery and stock-taking of the same
  • Processing of staff business cards
  • Preparation of APHRC monthly taxi schedule
  • Reconciliation of monthly statements for APHRC flight bookings

Qualifications and experience:
  • A Bachelor’s degree in Business Administration or related field
  • Good computer skills, knowledge of MS Office programs and at least one desktop publishing package
  • At least 3 years of similar experience in a busy office, preferably an international NGO
  • Strong interpersonal, organizational and communications skills
  • Ability to assess priorities and manage competing demands with minimum supervision
  • Dependable, responsible, reliable and attentive to detail
  • Knowledge of French and experience in handling finances is desirable and will be an added advantage

If you possess the above qualifications and experience, please apply enclosing a detailed CV, quoting current and expected salary and providing contact details of three referees to (jobs@aphrc.org) or to the address below by 19th November 2013.

The Human Resources Officer
African Population and Health Research Center
APHRC Campus, 2nd Floor
Manga Close, off Kirawa Road
P.O. Box 10787-00100 GPO
Nairobi

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