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Office Secretary Job in Nairobi Kenya

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Job Vacancy: Office Secretary

Location: Nairobi

Start Date: Immediately

Nature of Job:
  • Carryout filling, bookkeeping and scheduling of events and appointments accordingly or as delegated.
  • Handling of Imports and Exports documentations.
  • Maintain a pleasant appearance of the reception area and/or lobby.
  • Take messages and make sure they get to the appropriate employees.
  • Direct people to appropriate waiting areas, offices or conference rooms
  • Accept and sign for packages and distribute mail appropriately.
  • Oversee office deliveries to respective addresses locally and internationally.

Personal Attributes

  • The incumbent must demonstrate the following personal attributes:
  • must be a quick learner to understand the nature of the business.
  • able to handle difficult situations such as customer complaints.
  • must have positive energy and attitude always.
  • be honest, courteous and trustworthy.
  • be respectful but firm when dealing with difficult customers.
  • demonstrate sound work ethics and stay calm under pressure.
  • must have good communication skills.
  • be efficient, well organized and understand business principles.

Minimum Qualifications
  • Must have experience in preparing, tracking and registering Imports and Exports documentations.
  • Must know how to use a typewriter.
  • Excellent computer knowledge for communication and document processing especially skills on MS-Office packages (i.e. WORD, EXCEL, POWERPOINT).
  • Relevant experience and/or qualification in administration and front office management.  
  • Good record keeping, filing, communication and document tracking.

Send your CV and Cover Letter to: jobs@robsmagic.com


Expiry of this advert - 27/11/2013

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