Position: Administrative
Assistant, Evidence Action
Deadline to Apply: 27th November 2013
Start Date: 15th December 2013
About Innovations for Poverty
Action: Innovations
for Poverty Action (IPA) is a non-profit research organization that creates and
evaluates approaches to solving development problems and disseminates
information about what works and what does not to policymakers, practitioners,
investors and donors around the world.
About Evidence Action: Evidence Action is assuming
management and growth responsibility for two programs tested and incubated at
Innovations for Poverty Action that are currently making a difference in the
lives of millions of people in Africa and Asia: the Deworm the World Initiative
(DTW) and Dispensers for Safe Water Initiative (DSW).
Evidence
Action scales proven development interventions and crafts resilient business
models for long run success.
Description of Work: The Administrative Assistant will
assist the DSW & DTW projects Office Administrator with general
administrative duties.
These include, but are
not limited to
- Handling reception duties such as receiving visitors and answering calls
- Handling incoming and outgoing mail and parcels
- Taking note of office supplies stock levels and making orders when necessary
- Assisting the Office Administrator with travel logistics e.g. flight bookings, accommodation
- Supporting the Office Administrator with preparation of payments to vendors
- Assisting in facilitating events and workshop logistics
Work duration:
The
successful applicant will initially be hired for 3 months on probation basis.
If he / she
demonstrates consistent exceptional abilities and work performance he / she may
be considered for a more long term placement, with the same project.
Qualifications:
Academic
Qualifications and work experience:
It is
preferred that the candidate has obtained at least a college diploma preferably
in Business Administration or a related field.
The
candidate should also have at least 1 year relevant job experience.
Professional /
Technical Skills:
- Typing of at least 50 WPM,
- knowledge of general office machinery and telephone system and
- familiarity with Microsoft Office software, especially Word and Excel
- Other Qualities and Attributes:
- Ability to work with minimum supervision,
- very keen attention to detail,
- ability to handle confidential information with discretion,
- ability to work flexible hours (tentatively 10am to 7pm and periodically on weekends) and
- excited to work in a high performance environment
To apply:
Please send
a cover letter and detailed CV, 3 references, daytime phone number(s), and
email address.
Your CV
should include details about your academic qualifications and any relevant work
experience.
Applications
can be submitted to any of our branch offices,
or by email
to jobs-kenya@poverty-action.org ,
or by post
office using P.O Box 373, Busia area code 50400 Kenya.
If you
submit by email, please ensure that the subject line reads: “ADMINISTRATIVE
ASSISTANT” REF NO: EA-2013-11-01.
Only
short-listed candidates will be contacted by phone and email for an interview.
Applicants
are encouraged to apply early, as applications will be reviewed on a ROLLING
BASIS
Disclaimer:
The above statements are intended to
describe the general nature and level of the work being performed by the
EA-Administrative Assistant. The statements are not intended to be an
exhaustive list of all possible duties, tasks, and responsibilities. Management
reserves the right to amend and change responsibilities to meet organizational
needs as necessary. Please note that IPA will never request any form of payment
from an applicant. Applicants are encouraged to confirm the information listed
above with IPA prior to releasing any extensive personal information to the
organization. Please direct questions to jobs-kenya@poverty-action.org.