Position: Event
Organizer and Administrator
Industry: Hospitality and
Entertainment
Location: Nairobi
Availability: Immediately
Our client,
a reputable firm in the hospitality industry involved in event and décor
organization, layout and creation seeks to recruit an Event Organizer and
Administrator.
The ideal
candidate will be responsible for the overall co-ordination of the day to day
affairs of the company and should have a pleasant and outgoing personality.
Key Tasks and Responsibilities
- Attending various meetings with clients on behalf of the company
- Ensuring follow – ups with clients
- Receiving payments on behalf of the company and banking the same when necessary
- Supervising set up for functions, events, parties and weddings
- Researching markets to identify opportunities for events
- Liaising with clients to ascertain their precise event requirements
- Preparing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets)
- Ensuring insurance, legal, health and safety obligations are adhered to
- Coordinating venue management, caterers, stand designers, contractors and equipment hire
- Organizing facilities for car parking, traffic control, security, first aid, hospitality and the media
- Planning room layouts and the entertainment programme, scheduling workshops and demonstrations
- Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly
- Overseeing the dismantling and removal of the event and clearing the venue efficiently
Professional Skills and Competencies
- Diploma in Arts, Business Management or any other related field
- 1-2 years of experience in a similar role
- Negotiation skills
- Attention to details and have a creative mind
- A self starter with outstanding event organizing skills
- Honest and able to work with minimum supervision
- Ability to work under pressure
- Excellent interpersonal, communication and networking skill
To apply,
send your CV only to careers@flexi-personnel.com before Friday 8th October,
2013.
Clearly
indicate the position applied for and the minimum salary expectation on the
subject line.
