IOM
International Organization for Migration
Vacancy Notice No: VN/IOMSO/059/2013
Position Title: Senior Program Assistant
Grade: G6
Unit: Migration for Development in Africa
(MIDA)
Duration: One Year Fixed Term, with
possibility of extension.
Closing date: 13 September 2013
Background information
22 years of
conflict have forced most of the Somalis who can to leave the country. Some of
them end up as refugees in the neighboring countries and some in countries such
as the United States, Canada, the United Kingdom, Norway, Sweden, Finland,
among others.
The result
of the mass exodus is depleted institutions with no capacity to fulfill their
mandates. Today, most Somali institutions can barely perform the most basic
functions, let alone international best practice.
Cognizant
of the importance of functioning institutions to future peace and stability in
Somalia, IOM Somalia makes one of its core missions to assist the Somali
Government to rebuild its state institutions.
Since 2009,
IOM has been working with government of authorities in all three regions
through its Migration for Development in Africa (MIDA).
MIDA is IOM
primary diaspora recruitment mechanism to help rebuild Somalia. MIDA is in the
process of recruiting more Somali diaspora from all over the world to
contribute to a new Somalia.
Under the
overall supervision of the Chief of Mission for Somalia and under the direct
supervision of the Program Manager – MIDA, the Senior Project Assistant will be
responsible for providing specialized support in the planning, managing, and
timely implementation of the Migration for Development in Africa (MIDA) program
for Somalia.
In particular, he/she will:-
1) Assist
the Program Manager and the Migration and Development Unit in developing
strategies for the betterment of the Migration for Development in Africa (MIDA)
Program. Evaluate and review MIDA participants’ reports and provide technical
guidance on how to fix shortcomings with the reports.
Provide
assistance in the development of project proposals, review and verify budgets,
proposed follow up actions. Provide input and recommendation on
changes/improvements, coherence and consistency in contract and report formats
and standardized forms as required.
2)
Participate in the design and preparation of information and outreach
campaigns. Conduct diaspora Internet surveys and mappings to ascertain the best
possible ways of contacting the diaspora. In coordination with the supervisor,
make presentations to potential participants in London, Toronto, Minneapolis, Stockholm,
and Oslo, among others. When necessary, Represent IOM at meetings with the
donors, partners, and host institutions.
3)
Organize, design and manage filing systems of hard copies and electronic files
for easy access by all members of the MIDA/Migration and Development Unit.
Regularly update the database with information obtained from new applicants and
from MIDA partners.
4) Ensure
accurate and timely posting of diaspora job vacancies on the QUESTS-MIDA
website. Be responsible for updating the MIDA website and providing new content
for it. Work closely with the web hosting company to redesign the website when
necessary, and provide training on back-end updates. Manage the MIDA Twitter,
Facebook, and YouTube accounts.
5) Review,
analyze and monitor email correspondence from current and potential MIDA
participants from the QUESTS-MIDA mailbox. Ensure timely replies and actions
are provided on urgent matters or re-direct messages to the MIDA Program
Manager and/or the National Officer. Respond to administrative enquiries and
provide information relating to MIDA activities.
6) Provide
logistical and administrative support to MIDA participants, including
organizing their travels, payment of DSA, taxi, visa and other authorized
expenses. Follow-up accordingly on bank transfers and budget/expenditures; and
organizing the filing of all logistic and administrative papers.
7) Provide
substantive and technical assistance to all the MIDA projects such as
QUESTS-MIDA, JSB-MIDA, SIDA-MIDA, TRQN III, MIDA FINNSOM, MIDA Somalia II,
CBS-MIDA, and TIS-MIDA.
8)
Coordinate interviews between IOM, UNDP, the host institutions and MIDA
candidates. Coordinate meetings for the Migration and Development Unit and the
monthly “updates from the Field” teleconference. Prepare the minutes of the
meetings and assist in drafting regular reports for the donors and partners, as
well as the Regional Office and Headquarters.
9) Perform
such other duties as may be assigned.
Desirable Competencies
Behavioral:
a) takes
responsibility with ability to work under minimal supervision,
b)manages
constructive criticism,
c) works
effectively with all clients and stakeholders
d) promotes
continuous learning; communicates clearly
e) takes
initiative and drives high levels of performance management,
f) plans
work, anticipates risks, and sets goals within area of responsibility,
g) displays
mastery of subject matter,
h)
contributes to a collegial team environment,
i) creates
a respectful office environment free of harassment and retaliation, and
promotes the prevention of sexual exploitation and abuse (PSEA),
j)incorporates
gender-related needs, perspectives, and concerns, and promotes equal gender
participation,
k) displays
awareness of relevant technological solutions,
l) works
with internal and external stakeholders to meet resource needs of IOM.
Technical:
a) Delivers
on set objectives in hardship situations;
b)
effectively coordinates actions with other implementing partners;
c) woks
effectively with local authorities, stakeholders, beneficiaries, and the
broader community to advance MIDA objectives
Education, experience and
competencies:
- Completed university degree in Political Science, or Social Sciences, Business Administration, International Relations, International Law, or alternatively an equivalent combination of relevant training and experience, Master’s degree preferred.
- At least 6 years working experience in program development, implementation, monitoring, and reporting.
- Minimum 5 years working experience performing work in international or nongovernmental organization(s). Experience working in instructional capacity building, governance, and development. Experience working with the Somali diaspora and advantage.
- Proficient in Microsoft Windows. Experience with web design or video editing, and website management an advantage.
- Knowledge of IOM’s administrative procedures and administrative functions.
- Experience working with Somali Institutions and Somali Government officials.
- Kenyan National
- Fluency in English. Somali language an added advantage
Method of Application:
Interested
candidates should submit CV and a cover letter indicating the Vacancy Notice
Number, with three professional references and contacts (email or telephone) to
the:
International
Organization for Migration (IOM)
Somalia
Coordinating office in Nairobi
Human
Resources Department,
Gitanga
Groove, off Gitanga Road
P.O. Box
1810 - 00606
Nairobi
Or send by email to: hrsomalia@iom.int
Only
short-listed applicants will be contacted.