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Administrative Assistant Job in Nairobi Kenya - USAID

Company Profile

International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over eighty-five countries and has implemented over one hundred and fifty projects.

IBTCI has served governments, private sector companies and several donor agencies in the practice area of Monitoring & Evaluation (M&E) across many sectors including education, health, economic growth and democracy & governance.

Position Summary

IBTCI is currently looking for a dedicated Administrative Assistant
to support a five-year project with USAID / Kenya and USAID / East Africa for Evaluation Services and Program Support of the health programs in the region.

The Administrative Assistant will be hired for the duration of the project and will be based in Nairobi and is open to permanent residents of Kenya only.


The Administrative Assistant will perform a full range of administrative functions and will be responsible for ensuring that any administrative issues related to the project are addressed and resolved in a timely manner.

  • The Administrative Assistant will perform the following duties, responsibilities, and activities which include but are not limited to:
  • Maintaining databases and monitoring spreadsheets, and project files.
  • Assisting in preparations for meetings (developing agendas, preparing and distributing materials, scheduling and drafting minutes).
  • Drafting letters and managing office correspondence.
  • Providing phone support.
  • Arranging business travel.
  • Coordinating printing, mailing, photocopying and general administrative support.

  • Minimum 2-3 years of administrative experience. Bachelor’s Degree or equivalent.
  • Proficiency in office software applications (particularly Microsoft Office Suites, including Excel and Access).
  • Excellent organizational, written and spoken communication skills.
  • Previous experience with USAID-funded project preferred

To Apply: 

Please send Curriculum Vitae (CV) by e-mail to: subject line: East Africa – Administrative Assistant.

No phone calls please.

Only finalists will be contacted.

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