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NGO Jobs in Nairobi Kenya - ACTED

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide.

ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters.

Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Our teams in the field implement some 340 projects in 34 countries covering the following sectors emergency relief, food security, access to health, education and training, economic development, microfinance, advocacy, institutional support, and regional dialogue, cultural promotion.

Based on considerable experience addressing the needs and situations of vulnerable communities, ACTED contributes to the international agenda towards reaching the Millennium Development Goals, through a wide range of partnerships, innovative initiatives, and campaigns.

Country Profile

Capital Office: Nairobi

National Staff: 105

Areas: Kenya, Uganda (Pokot, Middle Juba, Northern Uganda, Karamoja)

On-going programmes: 19

Budget: 4.2 M

ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence.

Since 2009, Nairobi has been the home base of ACTED’s relief operation in Southern Somalia aimed at supporting vulnerable famers affected by recurrent droughts.

In 2010, ACTED’s mission in Kenya/Somalia sought to address the needs of pastoralist and farmer communities of North Central Kenya and South Somalia arising from multiple shocks such as adverse climatic conditions and disease outbreaks, through emergency food and non-food items distribution.

In the wake of this emergency context, ACTED also promoted the adoption of sustainable community-based solutions, emphasizing livelihood strengthening and diversification, natural resource rehabilitation and management, good hygiene practices and access to sanitation facilities.

ACTED is developing its programs in South Somalia, focusing on building capacity to respond to emergency outbreaks, as well as ensuring local populations are integrated into longer term projects aiming at improving their livelihoods.

This will occur in the form of food, water, sanitation and hygiene (WASH) and livelihood support to vulnerable agro-pastoral and riverine communities.

Today, ACTED's teams and resources are mobilized on the front of dire needs in our areas of intervention in Somalia and Kenya, as well as other areas in the Horn of Africa.

Job Offer: Kenya - Project Development Manager Horn of Africa

Reference: PDM/KEN/SA

Department: Reporting

Contract: Fixed term

Country: Kenya

Duration: 6 months

City: Nairobi

Starting date: ASAP

Position Profile

The Project Development Manager is in charge of managing in liaison with the director of the cluster Horn of Africa and the Deputy Country director for Kenya / Somalia to ensure:

1) the development of adapted, relevant and qualitative project proposals

2) the production of timely reports for ongoing projects

3) the follow up of Programme strategy and internal communication amongst programme teams.

He/she assists the deputy Country Director and Director for Horn of Africa in developing a country communications strategy, both internal and external.

He/She is in charge of maintaining an in-depth insight on donors and other stakeholders ‘strategies, activities and opportunities in-country, in line with ACTED’s overall programme strategy

1. Project Cycle Management and Reporting
  • Facilitate the development and implementation of project cycle management;
  • Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure solid knowledge and follow up on project implementation and the production of quality reports across areas and across Donors;
  • Ensure reporting and contractual requirements are met and reports to donors reflect the progress and status of projects in a transparent, timely and professional manner.
  • Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the region for new and on-going projects
  • Follow up the implementation of the Project Management framework (PMF, ACTED PCM Tool) for all projects
  • Keep track of all projects and programmes monitoring and evaluation schedules and work with field staff to design and implement monitoring and evaluation procedures;
  • Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
  • Work in close relation with Finance Department and ACTED HQ to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.

2. Information System
  • Work with all departments to follow up project and programmes databases incl. work on the nomenclature used (official names etc.);
  • Ensure that appraisal, monitoring and evaluation and donor reports are made useful for fundraising and proposal development strategy and add to the general base of field knowledge in the country for all organisations working in the area;
  • Set up a Resource Centre at the regional cluster’s office regularly updated with appropriate and relevant external and internal resources.
  • Diffuse information to other internal stakeholders
  • Ensure that all meetings are held and documented (monthly management meetings, capital coordination meetings, area coordination meetings, weekly base meetings, quarterly country coordination meetings);
  • Follow-up meetings at the field level and/or in the capital, between the bases and between the Country Managers;
  • Draft and / or supervise agenda and minutes of region-wide meetings.

3. Proposal Development and External Relations and Donor Strategy
  • Participate in and contribute to defining and formalising an ACTED strategy in the area.
  • Update on a weekly and monthly basis the external relations database (donor follow up), which documents latest negotiations and proposal possibilities with a number of key donors;
  • Update monthly the reporting follow up and ensure smooth and regular communication with ACTED HQ Project Development Department.
  • Mobilise Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
  • Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field.
  • Address ad hoc donor requests in liaison with the director of the cluster Horn of Africa and the Deputy Country director for Kenya / Somalia
  • Take the lead in the development, drafting and consolidation of project proposals and fundraising documents in liaison with ACTED HQ Project Development Department and other stakeholders

4. External Communication
  • Define the main target groups, activities, resources and partnerships needed;
  • Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
  • Provide ACTED Global with full information on projects whenever needed.
  • Participate in ACTED Global communication strategy by providing regular informal updates on projects, by sending pictures and articles on projects progress and/or specific events for ACTED Newsletter and Annual Report.

Qualifications
  • Postgraduate diploma in International Development and (or) relevant Master’s level degree (anthropology, development studies, humanitarian aid, sociology);
  • Fluency in written and spoken English
  • Proficiency in written and spoken English
  • Strong writing abilities and analytical skills
  • Skills in political sciences or international relations
  • Ability to work efficiently under pressure
  • Previous experience in the humanitarian field, proposals development, and donor relations are required
  • Previous experience abroad is required

Conditions
  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance
  • Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package


Job Offer: Kenya - Disaster Risk Reduction Manager Horn of Africa

Reference: DRR/KEN/SA

Department: Program

Contract: Fixed term

Country: Kenya

Duration: 6 months, Renewable

City: Nairobi

Starting date: ASAP

Position Profile

The DRR Manager oversees and advises the implementation of ACTED’s Disaster Risk Reduction Programming in Nutrition, Food Security and Livelihoods in the Horn of Africa :

Functions

1. Programmatic responsibilities
  • Supervise the implementation of the Drought Early Warning System in Kenya, according to donor’s requirement
  • Supervise the implementation of the Surveillance System in Kenya, according to donor’s requirement
  • Provide inputs to project development department in DRR proposal writing
  • Provide support to AMEU in development of DRR related monitoring and evaluation tools
  • Supervise implementation and provide backstopping to program teams for any future EWS and/or Surveillance projects
  • Provide technical support to field teams on DRR project implementation

2. External Relations
  • Represent ACTED externally whenever required by the Country Director
  • Provide inputs to reporting department for reporting to donors
  • Prepare and facilitate donor visits
  • Ensure regular attendance of the EWS and Surveillance teams to relevant coordination meetings in the HoA
  • Liaise and coordinate with partners (OCHA, FAO, UNDP, NGOs, etc.)
  • Support the Area Coordinators, Country Director and Project Development Manager in fundraising and proposal development

3. Relations with Local authorities
  • Provide backstopping to stakeholders of EWS and Surveillance at local government level to ensure they are performing their tasks
  • Liaise with the office of the prime minister to establish the “regional” EWS
  • Ensure OPM supervises the establishment and implementation of the DEWS
  • Liaise and lobby district level authorities, especially Chief Administrative Officers to ensure MoUs are signed and activities are implemented

4. Financial Logistics and HR follow up
  • Provide timely cash requests and budget follow ups
  • Support the Finance department in budgeting
  • Management of EWS and Surveillance teams
  • Support the Administration/HR Officer in meeting HR requirements (leave FU, allowance FU, recruitment interviews etc.)
  • Provide necessary support and requests to logistics department with regards to transport and asset requirements, procurement etc

Qualifications
  • Postgraduate diploma in International Development or relevant Master’s level degree : nutrition, health, livelihood
  • Fluency in written and spoken English
  • Strong writing abilities and analytical skills
  • Ability to work efficiently under pressure
  • Previous experience in the humanitarian field, in Disaster Risk Reduction and Surveillance System implementation
  • Previous experience abroad is required
Conditions
  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance
  • Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package


Job Offer: Area Coordinator - Kenya

Reference: AC/KEN/SA

Department: Coordination

Contract: Fixed term

Country: Kenya

Duration: 6 months

City: Nairobi

Starting date: ASAP

Position Profile

The Area Coordinator is responsible for the implementation of ACTED’s global mandate in the relevant area, and for the scope of activities developed within this mandate.

1. Ensure ACTED Representation in the area of activity

  • Representation vis-à-vis provincial authorities:
  • Participate in official meetings to ensure maximum visibility vis-à-vis provincial authorities.
  • Representation vis-à-vis Donors:
  • Establish and update contact details of potential Donors active in the area of activity;
  • Participate in Donor meetings at provincial level and communicate relevant information to the Country Director;
  • Circulate the Annual Report.
  • Representation amongst other international organisations:
  • Participate in inter-NGO Coordination meetings and those of UN Agencies (OCHA, UNDP, UNICEF, FAO, etc.), and any other relevant inter-governmental institution at provincial level;
  • Ensure maximum visibility of the Agency amongst the NGO community at provincial level;
  • Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.
  • More generally, the project manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.

2. Contribute to the development of a global intervention strategy and to support its implementation at provincial level

  • Analyse the context and develop strategic plans, in consultation with the Country Director:
  • Gather and analyse information regarding opportunities and risk;
  • Define an operational strategy for finances and HR.
  • Implement the financial strategy:
  • Oversee drafting of projects and budget development;
  • Lead fund-raising and negotiations with Donors in the area of intervention;
  • Lead the application and adherence to contract terms and requirements;
  • Supervise overall financial commitments and financial risk.
  • Implement the operational strategy:
  • Supervise Project Managers of the area of intervention in project implementation;
  • Help the various teams in negotiations with provincial/local authorities and partners;
  • Ensure global coordination and complementarity amongst projects within the area of intervention;
  • Assess activities and ensure efficient use of resources.
  • Oversee reporting procedures:
  • Develop a reporting schedule with regard to Donor deadlines;
  • Plan and supervise the development of narrative and financial reports;
  • Ensure adherence to FLAT procedures.
  • More generally, communicate systematically to the Country Director the development of the area strategy and its implementation.

3. Oversee Staff and Security

  • Guide and direct the staff of the area of intervention:
  • Organise and lead coordination meetings;
  • Prepare and follow work plans;
  • Ensure a positive working environment and good team dynamics (solve out potential conflicts);
  • Promote team working conditions in the limit of private life;
  • Adapt the organigramme and ToRs of personnel according to the area development;
  • Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country Administrator with recommendations (new position, changes to contract or salary etc.);
  • Contribute to the recruitment of expatriate staff:
  • Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for open vacancies; if necessary undertake phone interviews with candidates;
  • When requested by HQ, undertake interviews of expatriate candidates living in the area of intervention.
  • Oversee staff security:
  • In cooperation with the Area Security Officer, monitor the local security situation and inform both Country Security Officer and Country Director of developments through regular written reports;
  • Update the security guidelines in the area of intervention;
  • Ensure that security procedures are respected by the whole staff.

Qualifications
  • Master Level education in a relevant field such as International Relations or Development
  • Project management experience (management, planning, staff development and training skills) in development programmes
  • 2-5 years previous work experience in a relevant position
  • Proven capabilities in leadership and management required
  • Excellent skills in written and spoken English
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and punctually under pressure

Conditions
  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance 300$
  • Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package


Job Offer: GIS Officer - Kenya

Reference: GISO/KEN/SA

Department: Program

Contract: Fixed term

Country: Kenya

Duration: 6 months

City: Nairobi

Starting date: ASAP
  
Position Profile

The GIS Officer reports directly to AMEU Coordinator

GIS Officer responsibilities include:

1. General
  • Preparation, conception and production of maps, including the supervision and monitoring of mapping-related data collection and ensuring dynamic linkages between GIS data and ACTED Database;
  • Co-developing GIS components in proposals and supervising the implementation of these GIS components in approved projects;
  • Train the AMEU team on usage of maps and GPS;
  • Represent ACTED in GIS related coordination meetings.

2. Preparation, conception and production of maps
  • Identify map information needs;
  • Identify and access map information sources;
  • Work closely with the Database Manager to ensure an accurate link between the GIS and the Database data, cross check data collected in the field and to develop dynamic links between Database and GIS data and to ensure regular updates and solve eventual discrepancies;
  • Ensures that the produced maps meet the requirements of concerned ACTED departments.

3. Supervision and monitoring of mapping related data
  • Conceptualize methodologies for collecting GPS and other GIS related data, as according to need;
  • Organize and supervise GIS field missions;
  • Managing and supervising the GIS assistant and the staff on the GIS;
  • Monitor accuracy of data collected.

Qualifications
  • Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently. In addition Impartiality, objectivity and confidentiality are imperative;
  • Good command of GIS software (especially those used by ACTED), Excel, Word and Database software such as Access or Foxpro. Familiarity with other information and data sources related to GIS to be recommended to ACTED for better GIS practices would be an asset.
  • Understanding the nature of the work carried out by programs is necessary for ensuring the relevancy and usability of the maps produced. Therefore a proactive and self-motivated attitude towards gaining a good understanding of ACTED programs, innovating GIS activities and developing new GIS components for proposals is essential;
  • Willingness to learn and capacity to innovate: The GIS Officer must be inventive and eager to improve his or her own skills, and be capable to adapt, shape and develop tools best suited for ACTED’s activities
  • Ability to travel to the field for data collection, cross-checking the data and provide training to field staff;
  • Good organizational and communication skills with international and national staff and rural communities.

Conditions
  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance
  • Free food and lodging provided at the organisation’s guesthouse
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package


Job Offer: Kenya - Shelter Cluster Regional Focal Point – Africa

Reference: SCFP/KEN/SA

Department: Program

Contract: Fixed term

Country: Kenya

Duration: 12 months

City: Nairobi

Starting date: ASAP

Position profile

In 2013, the Global Shelter Cluster (GSC) approved its GSC Strategy for the period 2013-2017. In order to advance the implementation of the GSC Strategy, and in particular its Strategic Aim 1, the GSC with funding support from ECHO has established Shelter Cluster Regional Focal Points (RFPs) hosted by cluster partner agencies as standby/surge capacity and support for country level cluster based preparedness planning and awareness raising.

The RFPs are hosted by partner agencies and operate in close collaboration with global cluster leads, therefore contributing to strengthen capacities of the overall shelter sector. The GSC Strategic Advisory Group (SAG) agreed on a transparent process for the selection of partners to host RFPs.

An open invitation was made to all cluster partners for expressions of interest to host these RFPs. As an active member of the GSC, ACTED sent an expression of interest to host the position of RFP – Africa Region, which was accepted by the GSC SAG based on pre-agreed criteria.

The purpose of the Shelter Cluster Regional Focal Point (RFP) is to deliver emergency capacity building and preparedness support to national shelter clusters and national coordination platforms, with primary focus on building local capacities.
  • Provide technical support to on-going clusters and other coordination mechanisms at the regional and country level on shelter coordination and sector-based contingency planning.
  • Support the national cluster coordinators in the region in fulfilling the IASC and GSC guidance. This will be done in coordination with the GSC Support Team.
  • Support the government and shelter actors in selected high-risk countries where there is no existing shelter coordination capacity. The support will mainly include undertaking sector-based contingency planning and strengthening their capacity to respond to shelter emergencies,
  • Enhance shelter cluster planning and strategy development at regional and national levels, including the integration of cross-cutting issues.
  • Contribute to roll out the cluster approach and global guidance and tools to shelter coordination bodies, especially at national and sub-national levels.
  • Increase awareness of and participation in shelter clusters in the region of operation, particularly of local NGOs and other national stakeholders.
  • Complement the Global Shelter Cluster surge capacity system, by providing dedicated surge capacity as members of Shelter Coordination Teams when required.
  • Lead the organization of regional shelter coordination workshops and trainings and support the organization of national and global shelter coordination workshops and trainings.
  • Contribute to the development and implementation of global shelter coordination guidance and tools (Strategy, Fact Sheet, Performance Monitoring, amongst others), to the systematization of good practice in coordination mechanisms at country level, and to shelter cluster reviews and evaluations.
  • Provide content as relevant and regularly monitor the website (sheltercluster.org) at the global, regional and country level sites to provide inputs and additional documents as necessary.
  • Work in close collaboration with other RFPs, GSC Global Focal Points and the GSC Support Team to ensure consistency and learning across regions.

Qualifications
  • Postgraduate diploma or relevant Master’s level degree (engineering)
  • Fluency in written and spoken English
  • A minimum of 3 years shelter/housing or rehabilitation programming experience
  • Familiarity with current standards and guidelines for humanitarian emergency response
  • Awareness of and exposure to the humanitarian reform process
  • Ability to work with sensitive issues in a multi-cultural environment and with virtual or/and dispersed teams
  • Ability to undertake strategic analysis and translate thinking into practice
  • Ability to inspire, to build confidence and to find creative and constructive solutions to difficult issues

Conditions
Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
Transportation costs covered, including additional return ticket + luggage allowance
Provision of medical, life, and repatriation insurance + retirement package

Project Development Officer - Kenya

Reference: PDO/KEN/SA

Department: Reporting

Contract: Fixed term

Country: Kenya

Duration: 6 months

City: Nairobi

Starting date: 2013/11/01
Position profile

The Project development officer is responsible for supporting the Appraisal, Monitoring and Evaluation activity in country, participating in the development of project proposals to donors, as well as ensuring the production of timely reports and r developing a country communication strategy, both internal and external.

1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors
  • Understand and disseminate Donors guidelines ;
  • Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
  • Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
  • Work in close relation with Finance Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
  • Work in close relation and communicate on a regular basis with HQ reporting department, notably on the basis of the monthly Reporting follow up

2. Developing Internal Coordination and Communication mechanisms
  • In relation with the project development manager and Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);
  • Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
  • Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter;
  • Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.

3. Developing an External Donor Relations Strategy
  • Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
  • Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
  • Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field for projects s/he is in charge of

4. Developing an External Communication Strategy
  • Define the main target groups, activities, resources and partnerships needed;
  • Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
  • Identifying sources of funding for a more cohesive public information strategy in-country.
  • 5. Assisting the Project Development Manager and Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects.


Qualifications
  • University degree in Generalist Degree (International Development, Political Sciences)
  • At least 1 to 2 years work experience in a development, emergency or post-conflict setting
  • Excellent written and oral English skills required
  • Strong project management skills
  • Familiarity with different European and other international donor regulations.
  • Organized and detail oriented, with an ability to multi-task.
  • Must be able to function effectively in a fluid, loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements.
  • Must be able to work independently, with minimum supervision, within the context of a larger team.
  • Willingness to live and work in an insecure environment and to travel regularly to program locations as security allows.

Conditions
  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance
  • Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package

Submission of applications

Please send, in English, your cover letter, CV, and three references to jobs@acted.org

Ref: PDO/KEN/SA

ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
France

Fax. + 33 (0) 1 42 65 33 46


For more information, visit us at www.acted.org

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