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Purchasing Officer Job in Kenya

Position: Purchasing Officer - IT Industry, Kenya

Department: Operations

Supervised by: Purchasing Manager
Company Description

Our company is a value added distributor of category-leading unified communications, network infrastructure, data centre and security solutions with a global network of specialty resellers.

It seeks to increase its service quality by recruiting a Purchasing Officer.

Role Objective / Summary

To be responsible for the co-ordination and management of assigned purchasing activities across the organization; ensure effective purchasing and delivery of goods and services through the establishment and rationalization of key supplier agreements, identification of new opportunities, and activity seeking and applying ways to improve efficiencies whilst ensuring legislative compliance.

Duties and Responsibilities:
  • Procurement of goods and services as well as liaising directly with Suppliers for best service delivery
  • Managing the purchasing process and ensuring supplier deliveries meet agreed requirements/ specification, time and cost targets.
  • Continuous revision of existing product/service specifications and market proposals and advising on alternative sourcing through carrying out market survey to identify changing technologies, prices and ensure value for money at all time
  • Raising and processing orders in line with the agreed Contractual terms and in support of established contracts to ensure/enhance value adding and achieve cost benefits
  • Building effective and mutual relationships with suppliers to minimize risk to the company in terms of stock outs and quality of goods and services.
  • Implementation of procurement systems and procedures at all levels; ensuring that due diligence is followed at all times in regards to all purchases.
  • Drive procurement best practice through adherence and review of documented procurement procedures to ensure compliance with quality Procurement standards.
  • Completing necessary management reports as required
  • Any other duties as assigned by management
  • Update the ERP system accordingly with relevant information to enable accurate reporting.
  • Ensure the internal and external customers are informed of the order whereabouts all the time.

  • Updating Sales report – Our Client uses sales report to generate statistics about who has ordered what and when; or about how much of the ordered quantity has been shipped, returned, cancelled, etc. this functionality provides the user with ability to generate comparisons between sales commit
  • Back order report and actual sales report ordered and shipped in different periods of time (monthly, quarterly, yearly, etc.) in order to generate such reports, integration with other systems holding sales data is required

Job requirements
  • Bachelor’s degree in Supply Chain management / Purchasing and logistics, Commerce / Business Administration with a specialization in finance / accounting or an equivalent
  • At least 3 years working experience, in a similar role (within the industry – preferred)
  • Any relevant professional certifications/ courses (preferred)
  • Excellent communication skills; written and spoken English, with the ability to clearly and concisely express ideas and concepts in written and oral form

  • Proven ability to conceptualize, innovate, plan and execute ideas and systems.
  • Good analytical and negotiating skills.
  • Good knowledge of computer management and applications.
  • Ability to establish harmonious working relations in an international and multicultural environment

Kindly send your CV to, indicating on the subject matter the job title

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