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Programme Assistant Job in Nairobi Kenya

Vacancy Announcement: Programme Assistant – Hunger Safety Net Project (HSNP)
Based in Nairobi, Kenya
HelpAge International (HelpAge) is a global network of not-for-profit organisations with a vision of a world where older people fulfill their potential to lead active, dignified, healthy and secure lives. 

With more than 70 affiliates and 300 partners across more than 50 countries the HelpAge International network brings together hundreds of organisations worldwide.

Job Title: Programme Assistant - HSNP

Department: Programmes, East, West and Central Africa
Location: Nairobi, Kenya
Responsible To: Programme manager, Social protection and HSNP
Salary Grade: NS 3
Key relations:
  • Regional Development Centre staff – to ensure consistency of approach in HelpAge’s work in the region and to ensure the development of complimentary activities.
  • Affiliates, partners in
  • UK Secretariat staff
  • Staff and Volunteers of NGOs, INGOs, academic institutions and relevant Government Departments
Overall purpose of the Job:
To provide programme and administrative support for the delivery of HelpAge targets with specific focus on the implementation of the Social protection rights component of the Hunger Safety Net Programme.
Job content and Key Tasks
  • Support programme implementation in the collation, filing and follow up of partner contracts, work plans, budgets, disbursements and other aspects of administration and compliance of the programme.
  • Support the programme manager in the preparation and follow up to partner budget planning, expenditure and reporting.
  • Support in the organization of workshops or events from planning to execution including preparation and oversight of workshop budgets, liaison with logistics and communication with participants.
  • Support in the coordination of communication outputs in line with Programme Manager guidance and in collaboration with the Communication and Advocacy department.
  • Support the learning officer in the effective documentation and filing of key programme documents, evidence and data.
  • Support in the preparation and minuting of key meetings with partners, the donor and other stakeholders as requested.
  • Under the guidance of the Programme manger ensure programme information is up to date in HelpAge Contract management system.
  • Support the preparation and delivery of donor and organizational reports
  • Provide back stopping to general EWCA office administration as agreed with line manager and Senior Administrative Officer.
  • Perform, from time to time, any other duties required by EWCA RDC in line with extent of authority and expertise.
Extent of Authority
The Post holder will make day to day decisions regarding the implementation of their work within an agreed work plan, objectives, deliverables and budget limitations.
The post holder will work within all HelpAge contract management guidelines, donor compliance requirements and financial and administrative procedures.

Person Specification
  • Bachelors Degree in Development Studies or related field
  • At least 6 months work experience with an NGO
  • Excellent written and oral communication skills in English
  • Assist in programme monitoring and support in data base management
  • Experience of logistical arrangements and events planning
  • Strong computing skills preferably with knowledge/experience of Word, Excel and Access
  • Strong interpersonal skills and ability to work as part of a team.
  • Knowledge and interest of ageing issues and development in Africa preferred
How to apply

To apply for this position, please send an updated CV and covering letter by 26th July, 2013 explaining how you meet the criteria for the role to:
Regional Human Resource Coordinator
HelpAge International
East, West and Central Africa Regional Development Centre,
P.O. Box 14888 - 00800
Westlands, Nairobi

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