NGO Jobs in Oyugis, Homabay County, Kenya - LISP

Lifeskills Promoters (LISP) is a Christian Charity Non-Governmental Organization (NGO) that has been in operation since 1999. 

LISP empowers young people towards positive behaviour change through an integrated life skills approach. LISP is committed to the development of sustainable and transformational responses. 

This is achieved through behaviour change and character formation among youth and community development programs. 

LISP works closely with churches, communities and government departments.

LISP together with its sub recipients SJCC and CPAK have been awarded a grant by USAID to mobilize and scale up community based response to OVC through a project dubbed “Wezesha”. 

The Wezesha project will focus on meeting the basic needs of OVC, regardless of faith, through sustainable community-based programs that aim to empower the individual OVC with skills that enhance their productivity and employability, as well as facilitate building economic strengthening of OVC households to meet their basic needs and enable them access essential health services and education. 

This project will be implemented in Migori, Kisii and Homabay counties of south Nyanza.

LISP is advertising for suitable and qualified candidates for the following positions:

Job Title: Administrative / Logistics Assistant

Reporting to: Human Resource and Administrative Officer
 
Status: Full-time
 
Location: Oyugis, Homabay County

Department: Administration

Job Summary

The Administrative assistant shall be responsible for coordination and logistical functions at the project office. S/he will offer supportive role to the project team. 

The Admin/Logistics Assistant shall work in liaison with the Administrative Officer-Nairobi to ensure that the field office runs effectively on a day to day basis.

This position is based in Oyugis Homabay County and involves regular travel to the project areas. 

This position will be under the supervision of Administrative Officer; however the Project Manager will provide guidance and feedback on the work as per need.

Major Job Responsibilities and Tasks
  • Coordinate the day to day running of the field office
  • Maintain record keeping including all requisitions, vouchers etc from staff.
  • Maintain an effective, organised and appropriate filing system.
  • Work in liaison with the Administrative Officer to source quotations for purchases.
  • Keep an updated database for all service providers, stakeholders, clients etc.
  • Filling and recording of all office correspondences.
  • Manage the office reception including telephone and guests and cleanliness.
  • Maintain good relations with clients by providing courteous, efficient, and professional service.
  • Receive all deliveries and keep a record of all goods received.
  • Ensure economic usage and proper recording of all telephone calls
  • Performs other duties as necessary
Job Competencies

Required qualifications
  • Diploma qualification in a relevant field such as: Business Administration or any other relevant field.
  • At least 3 years’ experience in administration work.
  • Experience in working with local and international NGO’s.
Required Competencies
  • Excellent communication skills, interpersonal skills, personal commitment, efficiency and flexibility.
  • Ability to work effectively and harmoniously in a team with varied cultures and professional backgrounds with minimal supervision.
  • Computer skills (word processing, excel, spread sheet, publishing applications) and any other packages
  • Organization and time management skills
  • Oral and written communication skills
  • Driving skills and other trainings are an added advantage.
Job Title: Project Accountant

Reporting to: Finance Manager
 
Status: Full-time
 
Location: Oyugis Office

Department: Finance

Job Summary

The Project Accountant will be responsible for the day to day running of financial functions of the Wezesha Project. 

S/he will ensure that all transactions are posted appropriately and timely reports are submitted. 

The project Accountant will also offer supportive role to the project team on all their financial needs and will ensure compliance to USAID regulations.

Major Job Responsibilities and Tasks

Under the supervision of the Finance manager, the project Accountant will perform the following duties but not limited:
  • Work closely with the finance manager and will be responsible for the day to day financial activities of the project.
  • Ensure all accounting procedures are compliant to USAID regulations.
  • Ensure timely, quality and accurate financial reports to the finance manager and enforcing the application of proper financial controls within LISP and sub-grantee offices.
  • Maintain accurate and auditable financial records, in both hard and electronic format
  • Enter accounting data from cheques, receipts, bank transfers and deposits using appropriate software – quick books.
  • In liaison with the Finance manager, maintain regular communication with all program staff to ensure that timely and complete financial support documents are provided.
  • Prepare monthly reports, in a timely manner, with full documentation in accordance to LISP financial guidelines.
  • Any other duties as may be required.
Required Qualifications:
  • A minimum of CPA 2 and above, any other relevant training will be an added advantage
  • At least 4 years of NGO experience in a similar position/responsibilities
  • Must be competent in quick books application, word processing as well as Internet among others
  • Extensive experience in finance management and of compliance to USAID financial systems.
Required Competences:
  • Excellent communication skills, interpersonal skills, personal commitment, efficiency and flexibility.
  • Ability to work effectively and harmoniously in a team with varied cultures and professional backgrounds with minimal supervision.
  • Organization and time management skills
  • Good level of computer literacy.
  • Driving skills an added advantage.
Job Title: Data Officer

Reporting to: M&E Manager
 
Status: Full-time
 
Location: Oyugis, Homabay County

Division: Programs

Job Summary

The Data Officer will be primarily responsible for data input, processing, generating and distribution of M&E reports. 

A project tracking system (PTS) will be used to track program outputs on a monthly, quarterly, semi-annual and annual basis.

The data officer will have an electronic database in place that tracks individual Orphan and Vulnerable Children (OVC) and services received per OVC. 

The reports will be collated and sent to the M&E Manager on a monthly basis for finalization.

This position is based in Oyugis Homabay County and involves regular travel to the project areas. 

The position will be under the supervision of M&E Manager; however the Project Manager will provide the day to day guidance and feedback on Monitoring and Evaluation.

Essential Duties and Responsibilities:
  • Supports the development and implementation of a clear M&E plan for Wezesha project
  • Helps establish systems and standards for regular assessment, monitoring, and evaluation of the program against its objectives and expected outputs
  • Undertakes regular visits to the field to monitor project processes
  • Establishes an M&E capacity building plan
  • Knowledge of database management
  • Supports Wezesha project field staff in the collection and analysis of qualitative and quantitative data, as well as with reporting on findings from monitoring activities
  • Develops and maintains an M&E tracking tool for M&E related activities (i.e., baselines, rapid assessments, evaluations, lessons learned and recommendations, and follow-ups on recommendations)
  • Coordinates and shares lessons learned related to M&E practices with partner and field offices
  • Reviews interim and final reports submitted by local implementing partners with a particular focus on checking the quality and reliability of program data and analysis
  • Collate reports and send to the M&E Expert on a monthly basis
  • Performs other duties as necessary
Qualifications and Competencies:

Qualifications:
  • Bachelor’s degree in a related field such as research methods, sociology statistics, economics, international development, etc.
  • At least 3 years of work experience in the field of monitoring and evaluation, including design and implementation of project and program monitoring and evaluation plans
  • Excellent knowledge of monitoring and evaluation methodologies
Competences:
  • Ability to produce high quality M&E reports and other program documents
  • Excellent social, interpersonal and intercultural skills and demonstrated ability to interact with culturally diverse staff and program participants
  • Ability to manage a variety of activities in a fast moving environment and meet deadlines with attention to detail and quality
  • Oral and written communication skills  
  • Computer skills (SPSS, excel, spread sheet, publishing application etc.)
  • Driving skills and other trainings are an added advantage.
Job Title: Capacity Building Officer

Reporting to: Project Manager
 
Status: Full-time
 
Location: Field Based (Homabay, Migori and Kisii) Counties

Department: Programs

Job Summary:

The capacity building coordinator will work very closely with the project team.

S/he will be in charge of identifying capacity gaps on the ground and will work with the rest of the project team to build the capacity of the CBOs in the areas of financial management, governance, project management, administration and Monitoring and evaluation.

Key Duties and Responsibilities
  • Implement project activities smoothly as per the activity plan maintaining quality and timely outputs
  • Conduct assessments of the capacity needs of the Local Implementing Partners(LIPs)and other community structures
  • Works with LIPs to identify training and technical assistance (TA) needs, and tailor training and TA to ensure programmatic, organizational and financial strengthening.
  • Works with partners to develop and implement project monitoring and evaluation (M&E) plans and tools.
  • Monitors programmatic performance of the project through site visits, review and analysis of programmatic reports.
  • Monitor, supervise and report periodically on the progress of the project activities
  • Facilitate sharing of experiences and information among the LIPs and with other stakeholders
  • Collaborates with other project staff for backstopping and other technical support of projects.
  • Represent the project to local and national meetings, workshops and seminars as and when necessary
  • Any other responsibilities as directed by the project manager
Qualifications and Competencies:
  • Bachelor’s degree in a related field  such as Organizational development
  • At least 3 years of work experience in the field of capacity building, monitoring and evaluation, including design and implementation of OVC projects
  • Strong communication and analytical skills and fluent in spoken and written English
  • Excellent social, interpersonal and intercultural skills and demonstrated ability to interact with culturally diverse staff and program participants
  • Ability to manage a variety of activities in a fast moving environment and meet deadlines with attention to detail and quality
  • Knowledge and skills in basic Computing and relevant computer software
  • A good team worker
  • Willingness and enthusiasm to work with vulnerable communities.
Job Title: Business Development and Marketing Officer

Reporting to: Project Manager
 
Status: Full-time
 
Location: Oyugis, Homabay County

Department: Programs

Job Summary

The Officer will be responsible for implementing activities to improve the livelihood of OVC households in Migori, Kisii and Homabay counties.  

The goal of the livelihood work is to increase the household incomes of the OVC in order to enable the guardians to meet the needs of the children in a holistic and sustainable manner. 

This will include promoting such households to access finances and business development skills that have potential to improve the productivity of their income generating activities and access to market for their goods and services.

 LISP/SJCC seeks to recruit an expert to fill up this position.

Major Job Responsibilities and Tasks
  • To assess the income levels of OVC households in the 3 counties
  • To identify key gaps that hinders the Guardians from either initiating/advancing their IGA
  • To mobilize guardians into small interest groups and work with the groups to build on groups cohesion and build a savings culture
  • To train the groups in management of small businesses
  • To undertake a market survey  and link guardians to markets
  • To guide the guardians in initiating viable IGAs
  • To develop and role down a viable revolving fund scheme within the 3 counties
  • To build the capacity of the guardians groups in management of revolving fund schemes
  • To facilitate value chain development across the 3 counties
  • To facilitate guardians groups to access devolved funds within the counties
Minimum Qualifications and Competences  
  • A graduate degree Economics, Rural Development, Finance or a related field is required
  • Minimum 3 years working experience in livelihoods, preferably with USAID funded projects
  • Previous experience in OVC programming
  • Computer proficiency
  • Good understanding of public health issues particularly HIV/AIDS.
To apply for this position, please email your CV (maximum 3 pages) listing three references, including your last immediate supervisor, to Human Resource & Administrative Offcer, email address lisp@lifeskills.or.ke the closing date for all applications is July 19th, 2013 at 5pm.


Only short listed applicants will be contacted.

Website: www.lifeskills.or.ke