World
Concern is a Christian global relief and development agency that extends
opportunity and hope to people facing the most profound human challenges of
extreme poverty.
We are
looking to recruit for a HR Officer to be
based in our Regional Office in Nairobi.
Purpose:
Purpose:
To develop
and manage the human resource systems for World Concern Africa, in order to
help support smooth organizational functioning and effective
programs.
The
position will make significant contribution to the Leadership.
This
includes promoting Christian values and careful stewardship of human/material
resources entrusted to the organization.
Suggestions
and input in planning and long term strategy will be a part of the
participation.
Responsibilities:
Responsibilities:
- Organize and lead personnel
recruitment, documentation, orientation, processing, and review
procedures.
- Ensure organizational
understanding and compliance with Kenyan tax and labor laws
- Establish and develop World
Concern human resources standard operating procedures
- Facilitate team building and
personnel development through goal setting, trainings, conflict resolution
etc.
- Assist with the development,
communication and implementation of staff policies and procedures,
including the employee manual, employee contracts, Job descriptions and
other related documents.
- Provide advice and support to
managers and staff on human resources related matters such as rights,
responsibilities, code of conduct and difficulties associated with the
work.
- Provide counsel to the
management team on salary and related benefits
- Management of staff leaves,
breaks and other movements
- Oversee the HR department and
supervise any staff herein and upkeep of the HR database and employee
files in the Nairobi office.
Recruitment and Compensation:
- Working with Country directors
to coordinate recruitment of qualified personnel in keeping with Kenyan
laws and World Concern guidelines
- Direct advertising for vacant
positions in a timely manner for all countries/ programs supported from
Nairobi including Chad.
- Lead interviewing processes for
all countries/ programs supported from the Nairobi office including Kenya,
Somalia, Sudan and Chad.
- Research through networking on
salary and benefits surveys to ensure salary competitive edge in the
hiring market, in keeping with World Concern budget limitations
- Monitor and supervise staff
payroll each month to ensure accuracy
Organizational Compliance and HR
Procedures:
- Provide guidance to World
Concern on Kenyan tax and labor laws, and ensure organizational
compliance.
- Develop existing written World
Concern Africa hiring guidelines and draft the Human Resources Standard
Operating Procedures for World Concern.
Orientation and Documentation:
- Coordinate orientation for each
local new hire, including an orientation to the organization mission,
program and structure, procedures, personnel policies, job tasks and
related tax and labor laws
- Ensure that clear job
descriptions and contracts exist for all positions, and included
responsibilities, delegated authority and measurable results expected.
- Lead periodical review of the
local staff personnel manual to ensure compliance with developing Kenyan
labor laws.
- Ensure that each new hire is
enrolled to the Medical cover, NHIF, GPA and is provided with an
employment card.
- Working with the Finance
department to ensure each new hire is enrolled in NSSF contribution
program and enters the tax system by getting a PIN number
Performance Reviews and Problem
Solving:
- Develop a schedule for end of
probation and annual evaluations work with supervisors to help maintain
the schedule and provide necessary tools for documentation.
- Develop and review end of
probation and annual evaluation tools/templates to be used by World
Concern Supervisors.
- Ensure end of probation
confirmation letters are provided to each staff member
- Provide advisory support to the
leadership in relation to handling of employee grievances and disciplinary
matters.
- Travel to the field, as needed
to train and meet with personnel to address HR issues.
- Ensure proper tracking of
resignation, disciplinary action and/or termination letters
- Ensure that exit interviews are
conducted and documented for all departing staff.
- Provide guidance in and ensure
quality Performance Management Systems in the organization
- Provide HR training to managers
and supervisors
- Develop HR Strategy plan to
support overall organization development and monitor and review HR related
audit recommendations
- Oversee implementation of staff
benefits, safety programs, employee relations and compensation with
respective Country Directors.
Personnel Development &
Team-Building:
- As a part of HR Standard
Operating Procedures document, develop a written procedure of World
Concern regarding staff development goals.
- At the end of the probation
period, working with supervisors, ensure that each WC staff member
complete personal development goals detailing goals for personal and
professional growth
- Assessing training need among
staff and initiate/facilitate training events, as appropriate.
HR Administration
- Prepare monthly payroll for
staff deployed in Kenya, Somalia and Sudan.
- In liaison with the Finance
department, monitor and ensure prompt monthly returns on NSSF,NHIF PAYE
and HELB loan repayments
- Check and maintain personnel
files for all staff, ensuring all documentation is complete
- Collect and maintain
information on commercial, private and inter agency training schedules and
institutions (Course schedules, curricula and cost)
- Respond to routine/records
human resource queries from staff
- Manage the Pension fund
records, membership and monitor updates from RBA
Required Education, Skills &
Experience:
- Relevant University degree
- Higher diploma in Human
Resource Management
- Over 5 years experience in
Human Resource field in NGO circles
- Working knowledge of Kenyan tax
and labor laws
- Ability to organize work,
manage multiple responsibilities and work as a part of a team
- Good written/oral communication
skills coupled with excellent interpersonal communication skills
- Highly motivated self-starter
who demonstrates the ability to initiate and prioritize work activities
- Demonstrates servant
leadership, compassion, integrity and the ability to address and resolve
conflict
- Confidentiality is a major
requirement for this position.
- Experience in counseling and/or
personnel care
- Experience working in a
conflict setting
Working Conditions:
Position
will include travel to the field and at times may require long hours in a
demanding environment
Interested candidates should submit their applications and CV to worldconcernhr@wcdro.org
Interested candidates should submit their applications and CV to worldconcernhr@wcdro.org
or online
via the World Concern website on www.worldconcern.org/employment
not later
than 24th July, 2013.
Do not
attach your certificates at this point.
Only
shortlisted candidates will be contacted.
