Title:
Finance and Administrative Assistant,
K-FELTP/UCSF
Duty Station: Nairobi, Kenya
Duty Station: Nairobi, Kenya
Duration: 4 months with
possibility of extension depending on availability of funds
Position
Description
The
Field Epidemiology and Laboratory Training Program (FELTP) together with the
University of Califonia San Francisco(UCSF) will be undertaking a large
scientific study among fishing communities in Nyanza.
The Finance and Administrative Assistant, under the direct supervision of the Program Support Manager and overall supervision of the Director – FELTP, will provide Finance and Administrative support to FELTP/UCSF Fisherfolk study.
General Administration Support
The Finance and Administrative Assistant, under the direct supervision of the Program Support Manager and overall supervision of the Director – FELTP, will provide Finance and Administrative support to FELTP/UCSF Fisherfolk study.
General Administration Support
- Liaise with
FELTP and UCSF and other stakeholders to ensure effective communication of
relevant administrative and financial information and documentation
- Provide
logistical arrangements for meetings and trainings, duties may
include booking venues, transport arrangements, creating and distributing
invitations
- Provide
administrative support to FELTP
Finance
- Adhere to
transparent accounting practices and strictly follow FELTP and donor
(UCSF) financial management procedures.
- Process approved
programmatic payments in a timely and accurate manner
- Maintain
accurate and updated programmatic records of income and expenditure
- Prepare bank
reconciliations on a monthly basis
- Report
monthly to the supervisor on the status of income and expenditure
- Assist the
Program Support Manager to forecast programmatic costs on a quarterly
basis
- Create, store
and transfer financial records so as to ensure compliance with the
established FELTP and UCSF financial guidelines
- Recommend to the
direct supervisor continuous improvements to FELTP/UCSF administrative and
financial management tools, guidelines and controls
- Perform any
other duties as assigned by the immediate supervisor
Qualifications:
- Desired-Diploma
(or higher) in accounting, administration, or related field-
- CPA part 2 or
more or equivalent qualification
- Minimum two
years Administrative and Finance work experience in government,
parastatal, or NGO setting(s).
- Demonstrated
experience in accounting, budgeting, monitoring expenditure and
maintenance of petty cash
- Demonstrated
experience using spreadsheets (MS Excel) in professional setting.
- Demonstrated
ability to use MS Office Suite (MS Word, Excel, Outlook, Access, and
PowerPoint).
- Demonstrated
experience of handing donor funded projects-CDC,USAID,EC,
- Ability to write
concisely and clearly in English.
- Kenyan national.
- Preferred –
University degree in business management or public administration.
Application
Requirements:
Applicants desiring consideration for this post should submit the following indicating the position being applied for:
Applicants desiring consideration for this post should submit the following indicating the position being applied for:
a)
Current CV;
b)
Application Letter
c)
List of 3 CURRENT referee names and up-to-date contact information.
Interested candidates should submit the above to:
Interested candidates should submit the above to:
The
Director, Field Epidemiology and Laboratory Training Program by any of the
following means not later than 19th July 2013:
Email:
jobs@feltp.or.ke
Delivery:
Re: Job Application,
Finance
and Administrative Assistant
Field Epidemiology Training Program (FELTP)
UCSF Fisherfolk Study
Next to National Public Health Laboratories Building
(Behind The Government Chemist)
Kenyatta National Hospital Grounds
Nairobi, Kenya
Field Epidemiology Training Program (FELTP)
UCSF Fisherfolk Study
Next to National Public Health Laboratories Building
(Behind The Government Chemist)
Kenyatta National Hospital Grounds
Nairobi, Kenya
Only
candidates qualifying for the initial short list will be contacted for an
interview.