General Purpose of the Job:
The Deputy Field
Coordinator is in charge of day-to-day project management and
follow-up, in support of the Field Coordinator. The position will be initially
focussed on Mogadishu, and may extend to other project areas.
The Deputy
Field Coordinator is a Nairobi-based position, with regular field visits
inherent to the position (particularly in the current situation where field
visits are not possible for international staff).
Due to the
remote management modus operandi, the Deputy Field Coordinator is a key
position within the mission and will integrate the senior capital coordination
team.
Specific Responsibilities and Tasks:
Project management
·
In
Collaboration with the Field Coordinator, ensure design, planning,
implementation, monitoring & evaluation of the project activities in
accordance with mission’s annual plan and MSF tools / policies / principles.
·
Ensure
up to date evaluation of the population’s needs from the humanitarian
perspective, proposing changes in the objectives, planning or implementation
strategy of the activities.
·
Together
with the Field Coordinator, is responsible of the management of day-to-day
activities and supervision (different departments).
·
Support
the project-based FC Asst, in particular with regular field visits.
·
In
Collaboration with the Field Coordinator, prepare project proposals, project
budget and other reports when needed.
·
Ensure
proper follow up and monitoring of possible alerts/emergencies in and outside
our area of intervention.
Context & Security
Analysis
·
Proactive
context follow-up (humanitarian situation, political situation, conflict
dynamics).
·
Analyse
context and provide timely feedback to the Field Coordinator; advise on
possible impact (real or anticipated) for programmes and security based on
contextual developments.
·
Sparring
with the Field Coordinator on Context & Security analysis.
·
Support
with periodical context briefings and briefings to team members (new and
existing).
·
Active
networking and stakeholders analysis (i.e. composition of the different actors
and administrations at local, regional and national levels).
·
Assist
the Mogadishu Field coordinator assistant establish constant contacts with
actors and counterparts (NGOs and Local Authorities).
·
Raise
the project staff awareness towards needs for context analysis. Also raise
awareness to all mission staff (national and international) on context &
security awareness.
·
Assist
the FieldCo in the management and implementation of security issues and
personnel.
·
Participate
in context and security report preparation, analyses the threats for the
national and expat staff and the project.
·
Participates
in the updating of the project security guidelines in line with the general
Security Policy and Security Management Manual.
·
In
collaboration with the Mogadishu Field Coordinator Assistant, create context
and security related documents as requested by the Field Coordinator (Actors
mapping/analysis, Who is who)
·
Update
on a monthly basis the contact list.
·
Update
on a monthly basis the actors mapping / Who Is Who
·
Ensure
that all MSF staff in the project are adhering to the project secu rity rules
in place
Networking,
Representation and external Communications
·
Represent
MSF and ensures regular information about MSF and its operational principles
and activities are understood by relevant actors
·
Observe
and defends ethical principles and neutrality of MSF internally and in meeting
with external actors. Raise awareness on MSF identity (internally and
externally).
·
In
Coordination with the Field Coordinator, negotiate with relevant actors
(community leaders, elders, officials, other stakeholders, aid actors and NGOs,
women groups), both inside Somalia and in Kenya.
·
Together
with the Mogadishu Field Coordinator Assistant, ensure that a regular contact
is made with the community (elders, community leaders, women groups…)
·
In
collaboration with the Mogadishu Field coordinator assistant, ensure that all
media request are always transferred to the Field Coordinator. Constantly
remind to MSF teams the importance of not communicating directly to the media
and to report any request from them.
·
As
per specific HoM delegation, may participate in contact with journalists and
may act as spokesperson for Somali-speaking media (being the exception, not the
rule).
Team & staff
management
·
Assist
and support, if necessary, the team members and the field Coordinator in their
activities in order to ensure smooth and effective set up and running of the
project.
·
In
Collaboration with the Field Coordinator, ensure proper project management by
providing necessary contacts, analysis and participating in meetings when
needed.
·
Participate
in the induction of the new staff (national and international), ensuring all
are properly briefed on the context and security risks incurred in the area of
MSF intervention.
·
Assess
general training needs for the staff within the project; suggest training
courses to the Field Coordinator in coordination with the field supervisors.
·
Assist
the Mogadishu FC Asst in promoting communication and active participation of
all project staff in the development of the project as well as MSF values and
philosophy.
·
HR
planning, recruitment, evaluation and management of the staff in collaboration
with the field supervisors, Mogadishu FC assistant and Field Coordinator
·
In
cooperation with the Field Coordinator, intervene in team dynamics analysis. In
cooperation with the Field Team, intervene in conflict prevention and
resolution in the project.
·
Ensure
efficient and fluid communication with the Mogadishu FC Asst and the field
supervisors.
·
Participate/Animate
team meetings and in Collaboration with the Field Coordinator and Moga FC Asst
ensure cohesion and involvement of the team.
·
Support
the FC Asst to guarantee the correct implementation and follow up of MSF
financial, administrative and HR policies and procedures.
·
Cover
short-term FC Asst gaps in the field.
Reporting
·
Keep
documents in a database updated, properly filed and easy to access for internal
users
·
Daily
phone and e-mail reporting, as deemed necessary
·
Helps
compiling all reports as defined in Operations Manual and other MSF internal
reports when needed.
·
Assist
the Mogadishu Field coordinator assistant in the compilation and sending of
weekly/monthly reports of the project
·
Security
(incidents reports when occurs, weekly mvt plan, monthly security log book)
·
Operations
(Monthly sitrep ) , weekly and Monthly reports
·
Exploratory
Assessment reports
·
Objectives
of the next month
·
And
any other reports requested by the Field Coordinator.
Field Visits
·
Make
routine and ad hoc visits to the project location(s) (as requested by the Field
Coordinator) to Somalia, 40-50% of the time.
·
Support
the Mogadishu FC Asst during the field visits (as per ToR).
·
Participate
in emergency interventions when required.
·
Accomplish
requested actions in line with the Terms of reference of the visit.
·
Adhere
to the field security rules, and ensure that all MSF staff (local and visitors)
are adhering to the security rules
Reporting / Policies
·
Field
Visit report expected after every field trip describing activities done, main
conclusions and recommendations. Prior to field visits, the Deputy Field
Coordinator will propose a ToR to be reviewed with the Field Coordinator.
·
Weekly
project sitreps
·
Periodical
reports summarizing the most important events (context & security), their
impacts on MSF, analyzing trends, etc.
·
Periodical
contextual dossiers to be developed (i.e. humanitarian situation report), upon
Field Coordinator directions.
·
Contribute
to maintaining an institutional memory in the mission, directly relating to
interventions (current and past), main contextual events and key contacts.
·
Other
reports as requested by the Field Coordinator, including those that might be of
interest for the MCT.
Translation and
interpretation
·
Translate
documents - or cross-checks translations - for the Field Coordinator (within
reasonable limits).
·
Participate
in Somali-speaking meetings (physical, telephonic) with Field Coordinator and
translate for her/him.
Additional Tasks:
·
Ad
hoc similar support to Head of Mission, within lines of responsibilities and in
agreement with Field Coordinator.
·
Perform
other tasks as required; so long those remain within the lines of
responsibilities.
Requirements:
Nationality:
Kenyan
Education:
·
University
degree; additional specialization in humanitarian project management is an
asset
·
Formal
context & security management training is an asset
·
Good
knowledge of Microsoft office and windows (Excel, Word, PPT).
Experience:
·
Previous
MSF or other relevant aid work experience
·
Proven
project management skills
·
Good
knowledge of Somali context (Somalia in general and Mogadishu in particular)
Language:
·
Fluent
in speaking and writing English
·
Fluent
in speaking and writing Somali (a must)
·
Personal
qualities:
·
Strong
organizational skills, with ability to prioritize work
·
Resourcefulness,
flexibility, negotiation and problem-solving skills
·
Transparent,
honest, clear and straightforward communicator
·
Good
communication skills and multi-cultural approach
·
Initiative,
dynamic, proactive
·
Courtesy
and diplomacy (within and outside MSF)
·
Ability
to manage sensitive information, maintain confidentiality
·
Sound
reporting skills
·
Proven
negotiation skills
·
Availability
to work long hours and nights/weekends
·
Availability
to regularly travel to Somalia, sometimes for extended period of time
·
Ability
to work under stressful situations
·
Ethical
behavior, in line with MSF principles and code of ethics
How to apply:
msfsrecruitment@gmail.com
Please
state clearly the job title and the reference number 1186 in the subject line
of your application email.
Ref. 1186
Application
must be received on or before the 1st August 2013