Background
The mission of the international
HIV/AIDS Alliance is to support communities in developing countries to play a
full and effective role in the global response to AIDS.
The Alliance is therefore desirous
tomake these tools, methods and approaches more readily available to broader
communities beyond those that belong to the nucleus Alliance family through
providing technical support to organizations in using these tools and
approaches.
The international HIV/AIDS Alliance
is hosted by KANCO.
The international HIV/AIDS Alliance
is seeking to employ a suitable person for the Technical Support officer
Title of Position: Technical Support Officer
Title of Position: Technical Support Officer
Reports To: Technical Support Hub Manager
Location: Nairobi
Job Summary (Purpose of Position)
Responsible for the coordination and
administrative systems supporting the efficient delivery of technical support
and operations of the Hub. These include supporting in development of Hub
technical support areas, coordinate and technical support assignments and
projects, and outputs, and overall management of the Hub database.
To provide BASIC quality assurance
and technical support in designing and delivering of technical assignments in
the areas of sexual and reproductive health, including HIV/AIDS programming,
SRH integration, and Global Fund (GF) Grants implementation and
documenting/compiling best practices and tool in these areas.
Conduct financial management
oversight for consultancy assignments and projects including ongoing analysis
of project expenditure; provide status reports and disbursement requests to
funding agencies and suppliers in collaboration with the KANCO accounts
department; prepare purchase requisitions and follow up the status of
procurement of services and liaise with the KANCO Accounts department to ensure
creditors are paid.
Major duties and responsibilities:
I. Management of technical support
delivery
- Provide support in designing and conceptualizing
technical support assignments including drafting terms of reference for
assignments.
- Undertake to manage technical support identification
and delivery processes.
- Strengthen and ensure adherence to the Hub quality
assurance protocols and processes.
- Manage the Hub Technical Assistance Fund (TAF)
- Undertake assignment monitoring, follow-up, and
feedback management
- Provide input into Hub annual work plans and other
deliverables
- Lead in the design, implementation and monitoring of
the Hub’s comprehensive Capacity Development Program combining
professional development of consultants and strengthening the capacity of
country partners in planning and managing of technical assistance.
- Work with the Hub team to undertake a needs assessment
of consultant and country partner capacity strengthening priority
requirements
II. Support GF granting and SRH
integration related activities
- In consultation with the Hub Manager, support capacity
development of GFTAM funded programs of work.
- Identify priority GFATM grantees; design and implement
relevant capacity development initiatives to enhance GFATM grant
performance.
- In consultation with the Hub Manager, develop a pool of
consultants to be engaged in Grant Management Solution (GMS) assignments
in the region.
- Providing technical input and support in the areas of
SRH integration and HIV/AIDS programming, including providing basic
quality assurance for assignments in these areas.
- Documenting and/or compiling and disseminating
SRH/HIV-AIDS best practices success stories, programing tools and
resources.
III. Hub Business Development
Support
- Participate in developing and implementation of the Hub
marketing strategy.
- Conduct continuous market surveys and capture new business
opportunities.
- Support in responding to request for proposals and
developing proposals for both short term and long term projects.
- Review and updating the Hub team on ongoing business
development activities.
- Strategic selling: Articulate relevant Hub products and
services to enhance Hub’s visibility in the region.
- Support in developing and managing strategic
relationships with Hub partners within the region.
- Support in reviewing and revising Hub’s marketing
material and tools.
IV. Input and administration of
knowledge management activities of T.S Hub
- Manage the database of the consultants/T.S providers.
- Input into knowledge management systems of the Hub.
- Feed the BPU at the Alliance Secretariat with lessons
learnt and best practices from the TS provision in the region.
- Support the promotion and marketing of the Hub and
ensure that the hub is well branded and the marketing items are available.
V. Administrative Support
- Provide oversight of administrative processes and
systems.
- Support in reviewing and revising TA and financial
management systems and tools.
- Provide oversight in the administration of contracts
with T.S providers and Client organizations and Service Level Agreements
with Alliance Cos/LOs
- Provide support in assessing security prior to technical
support visit.
Person Specification
Level of education: University degree or equivalent in development related
disciplines such as public health, public administration, and other social
sciences
Special training
- Program development and Management
- Monitoring and Evaluation
- Resource development (mobilization and utilization)
- Computer skills
Other competencies:
- Substantial knowledge of development issues and
understanding of the SRH and HIV/AIDS issues in Eastern and Southern
Africa region;
- Practical experience in human resources and financial
management.
- Demonstrated success in identifying, managing, and
closing complex, multi-year, technical proposals for bilateral and
multilateral agencies
- Past experience managing relationships with funding
agencies
- Excellent communications and presentation skills, and
experience developing funding proposals
- Experience with long-term funding cycles, strategic
planning, goal setting, and performance management
- Excellent administrative skills.
- Excellent interpersonal skills and the ability to
relate to all levels of staff.
- Good written and oral communication skills.
- Good analytical and problem-solving skills.
- Good planning and organizational skills and the
initiative to work with minimum supervision
- Must be fluent in English and Kiswahili
- Previous work experience with international
organizations is an advantage
Job experience:
- At least 5 years increasingly responsible experience in
the field of project management.
- Relevant work experience
How to apply
Interested candidates are encouraged
to send their application letters with a detailed CV and expected monthly
remuneration indicating the position on the subject line to reach the
addressbelow on or before 22nd June 2013.
Kindly note that only shortlisted
persons will be contacted.
Applications to be sent to the Human
Resource Office ONLY via email: jobs@kanco.org.
Please do not attach
certificates and testimonials at this point.