Procurement Officer
Department: Finance
Section: Procurement
Main Purpose
Reporting Relationships
This position reports to the Financial Controller
Confidentiality
The level of confidentiality required of this position is above average. This includes the use of Tender Documents, Key meeting decisions.
Key tasks and performance areas
Ensure adequate supply of materials, components and equipment
- Liaise with user departments to
ensure they have sufficient supplies
- Requisition of new supplies and
follow up with suppliers to guarantee prompt deliveries
- Liaise with accounts department
to facilitate due payment to suppliers.
Contract management and negotiation
- Managing online systems such as
e-tendering
- Review, analyze and approve all
purchases to ensure justification exists and policy is followed
- Assist in the selection of
appropriate suppliers and contractors
- Negotiate with suppliers to
ensure the organization gets value for money
- Fostering strong working
relationship with key suppliers
Represent department in various
meetings
- Attend meetings with
administration, suppliers and other groups in absence of Procurement
officer
Tender and proposal Management
- Attend public openings of
tenders, proposal and quotations
- Conducting the analysis of all
bids received
- Prepare tender documents on
behalf of the organization
- Ensure utmost confidentiality
of bids and information
Communication
- The demand for communication is
in both English and Kiswahili for internal and external customers.
- Written communication is
required for writing to departments and to suppliers and service providers
for quotes and proposals.
Skills and Competence
Academic
Degree in purchasing and supplies Or Degree in Bachelor of Commerce
Specialist
Diploma in Procurement management
Experience
The job holder requires a minimum of 4 years relevant work experience to perform the job satisfactorily.
Personal attributes
The job holder demands the following personal characteristics:
- Good interpersonal skills
- Attention to detail
- Excellent networking and
negotiation skills
Application procedure:
Applicants should email their applications attaching a detailed curriculum vitae and a letter indicating why they are interested in and qualified for the position and the names of three referees who can provide confidential assessment of their capabilities to a Search Committee.
Those earning 85,000 Kshs or more need not apply. Kindly state your current and expected remuneration.
All communications relating to applications for this position should be addressed to email address: therecexpert@gmail.com.
Applications should be received by 18th June 2013.
Only shortlisted candidates will be contacted.
On the subject matter of the email please indicate the position you are applying for.
Applicants should email their applications attaching a detailed curriculum vitae and a letter indicating why they are interested in and qualified for the position and the names of three referees who can provide confidential assessment of their capabilities to a Search Committee.
Those earning 85,000 Kshs or more need not apply. Kindly state your current and expected remuneration.
All communications relating to applications for this position should be addressed to email address: therecexpert@gmail.com.
Applications should be received by 18th June 2013.
Only shortlisted candidates will be contacted.
On the subject matter of the email please indicate the position you are applying for.
