About the organization
The World Agroforestry Centre is an
independent research institution which generates science based knowledge about
the complex role trees play in agricultural landscapes and rural livelihoods.
The Centre’s headquarters are
located in Nairobi, Kenya, and research is conducted in 23 countries in Africa,
Asia and Latin America. We are supported by the Consultative Group on International
Agricultural Research (CGIAR) and receive funding from over 50 different
donors.
Vacancy: HR
Officer – Contract Management
Main purpose of the job
- To coordinate the contracts portfolio as per ICRAF HR
policies and procedures.
Key Responsibilities
1. Contract tracking
- Implement processes for contract tracking, ensuring
that all types of staff contracts are implemented, recorded and monitored
as per policy.
- Contribute to the designing and review of contract
renewal forms and process
- Identify areas under contract tracking which require to
be reviewed in the policy
- Share a list of contracts due to expire with
supervisors in a timely manner as per policy
- Follow up on the contract renewal triggers by sending
forms to respective supervisors/regions
- Provide timely contract renewal forms duly completed by
respective supervisors ensuring budget confirmation.
2. Contract Management:
- Process all contract renewal letters and respective
badges
- Keep a track of all JD’s ensure that they are dully
signed, issued to holders and filed in personal files
- Maintain a JD manual
- Process other staff letters in relation to their
contracts ( JMC letters, Job reclassification, promotion, relocation,
merit bonus, etc)
- Update personal files for staff with respective letters
- Process consultancy and temporary contracts, badges and
maintain consultancy and temporary list respectively
- Design , maintain and update contract renewal log
- Ensure that all processed contracts are scanned and
hard copies filed in staff respective files. Share copies with payroll
staff.
- Maintain HQ/ Hosted institution staff list and share on
a monthly basis with HR officer- Comps & benefits.
- Process casual work order requests and keep a log for
casuals
3. HR Projects
- Participate in the various HR projects as required.
Qualifications and experience
- Relevant degree
- Knowledge of organizational’ HRM systems and policies
- Ability to demonstrate strong administrative skills
- Ability to demonstrate strong written and oral skills
- IT competent particularly in MS office and fast
keyboard skills
- A professional and flexible approach to work, with the
ability to prioritize.
- Experience in delivering strong customer service
- Attention to detail
- Adherence to high quality of work
- 5 years’ work experience in a busy office providing
administrative support to more than one person at a time.
Personal Attributes
- Good written and oral communication skills
- Good listening skills
- Good interpersonal skills
- Ability to take initiative and think outside the box
Vacancy: Human
Resources Specialist - Recruitment & Insurances
Main purpose of the job
In line with HR best practices and
ICRAF HR policies, manage recruitment, contract tracking and management, and
staff insurance processes.
Key Responsibilities
Recruitment, selection and
Orientation
- Contribute to the development, principles and regular
review of ICRAF’s recruitment strategy
- Participate in the development of recruitment
guidelines and procedures, and take the lead in improving process
documentation, effectiveness of sourcing strategy, ensure availability of
data measuring the activity, and on-going improvement of interviewers’
recruitment skills.
- Train managers in interviewing skills and the
recruitment process.
- Prepare guidelines on interviewing proceedings and
continuously source improvements to the same.
- Ensure equity and fairness in the interview process.
- In-charge of the post selection processes
- Ensure timely processing of appointment letters and
contracts
- Review and update induction manual and develop regular
induction and orientation programs for all categories of staff at the
Centre
- Facilitate orientation sessions and arranging training
for employees on-the-job.
- Provide support to the hosted institutions
- Update and maintain all Personnel Files and HR archive
Staff Insurances
- Participate is in the review and sourcing of local
medical scheme
- Coordinate various staff insurance policies ensuring
equity across the centre.
- Administer and liaise with the local medical providers
ensuring that new members are registered into the medical scheme and
leaver’s information is communicated to the provider in a timely manner.
- Administer and Coordinate Group life/ Personal Accident
insurances, ensuring timely renewal and accurate information at all times
( updated staff list with current salaries), communicated to the providers
- For all insurances, ensure that invoices are received
in a timely manner, reviewed, and forwarded to the Head of HR for
approval.
- Manage the insurance and medical processes with the
AIARC and GENERALI procedures by ensuring all relevant AIARC related forms
for IRS are submitted within the deadline to AIARC.
Contract Management
- Design and implement guidelines on contract tracking
and management. This includes all types of contracts at ICRAF.
- Provide a monthly report on contracts renewals, pending
contracts.
- Timely contract processing
HR Projects
- Participate in the various HR projects as required.
Qualifications and experience
- Master’s degree in the relevant field with Minimum of 7
years relevant experience 5 years being in recruitment
- Knowledge of recruitment techniques and processes
- Analytical, problem-solving skills and capacity
building skills
- Proficiency in ICT
- Demonstrable oral and written communication skills
- Tactful, discrete and confidential, persuasive, sound
and timely judgement
- Excellent communication and interpersonal skills
Vacancy:
Human Resources Officer - Compensation and Benefits
Main purpose of the job
Provide support in the delivery of
HR Management information system, compensation and benefits, to the ICRAF staff
and Hosted Institutions as per HR strategy and policies.
Key Responsibilities
1. Compensation and Benefits
- Prepare survey schedules, list of comparators, call and
arrange appointments
- Prepare payroll for NRS and temporary staff based in
Kenya
- Coordinate NRS Global Pension related issues
- Give feedback on newly introduced best practice etc.
- Prepare staff files and records for consideration for
yearly promotion, performance management and salary review processes
- Update the HR files with the approved salary scales
- Providing information for exiting staff in the
clearance process of employees
- Coordinate the AIARC and GENERALI procedures and Group
Life insurance cover
- Management of staff leave
- Coordinate Kimisitu staff loan application forms
2. HR Information Systems
- Generate staff leave and staff list reports and follow
up with respective regions on any missing information
- Forward approved communication to the regional offices.
- Generate other staff data information reports as
requested
- Generate staff turnover statistics
- Staff records Management, update and maintain both
electronic and physical files, ensuring that the files are well labelled
and all leaver’s files are archived.
- File all HR related documents
3. HR Indicators
- Coordinate and monitor HR indicator log and follow up
as appropriate
4. Corporate Social Responsibility
(CSR)
- Assist on activities under Corporate Social
Responsibility (CSR
5. HR Projects
- Participate in the various HR projects as assigned.
Qualifications and experience
- Relevant degree
- 5 years’ work experience in a busy office providing
administrative support to more than one person at a time.
- Knowledge of an organizations’ HRM systems and policies
- Ability to demonstrate strong administrative skills
- Ability to demonstrate strong written and oral skills
- IT competent particularly in MS office and fast
keyboard skills
- A professional and flexible approach to work, with the
ability to prioritize.
- Experience in delivering strong customer service
- Attention to detail
- Adherence to high quality of work
Personal Attributes
- Good written and oral communication skills
- Good listening skills
- Good interpersonal skills
- Ability to take initiative and think outside the box
Vacancy: HR
Officer - Recruitment
Main purpose of the job
To provide an employee-oriented and
recruitment quality service as well as the implementation of
staff insurances
staff insurances
Key Responsibilities
The HR Officer will provide
assistance to the HR Specialist in the following areas:
1. Sourcing and Selection Logistics
- Placement of Adverts as required
- Preparation of interview documents
- Arranging candidates’ travel and provide travel dates
to travel office if necessary
- Coordinate all recruitment logistics
- Book interview rooms
- Update the recruitment log and schedule
2. Preparation of Appointment
letters/contracts
- Prepare staff contracts in line with the respective
staff category and respective benefits
- Processing of badges for all new staff members
- Open personnel files for all new recruits
3. On boarding of new staff
- Coordinate logistics for orientation program for the
Centre
- Send probation forms to respective supervisors and
follow –up for completion of forms
4. Staff under Probation
- Coordinate and monitor staff probation process ensuring
that staff are evaluated in a timely manner and follow up done accordingly
5. Employee Separation
- Process timely separation notices and clearance memo’s
- Ensure that face to face or online exit interviews are
done, recorded and shared with the Head of HR and relevant line manager
- Tabulate final dues
6. Job grading
- Using the job evaluation tool, grade job descriptions.
7. Staff Insurances
- Maintain and update lists of all staff insurances
ensuring that new members are registered and leaver’s information is
communicated to the provider in a timely manner ensuring accurate
information at all times ( updated staff list with current salaries for
Group life/personal Accident and staff dependants for medical).
- Coordinate timely renewal of all staff insurances (
Group life/ Personal Accident and medical insurances
8. HR Projects
- Participate in the various HR projects as assigned.
Qualifications and experience
- 1st degree in business management, HRM or business
administration. A diploma in HRM is of added advantage.
- At least 5 years’ experience in HR work and 3 of these
being in recruitment.
- Excellent communication and 'people' skills
- Good sales and negotiation skills
- A confident and positive attitude
- The ability to work under pressure and meet targets
- A professional manner
- Good organisational and administrative skills
- The ability to work well in a team.
Terms of offer
The World Agroforestry Centre is an
equal opportunity employer and offers a collegial and gender-sensitive working
environment.
We believe that staff diversity
promotes excellence and strongly encourage applications from qualified
women.
This position is on local terms and
will be for an initial period of three (3) years, renewable subject to six (6)
months’ probation period, assessment of performance, continued relevance of the
position and availability of resources.
How to apply
Applications will be considered
until 21 June, 2013.
Please note that only short-listed
applicants meeting the above requirements will be contacted.
We
invite you to learn more about World Agroforestry Centre by accessing our
website www.worldagroforestry.org
