Project Officer
- Kenya Country Office
Team/Programme: Programme Operations
Location: Meru
Grade: TBC (Competitive Package)
Post Type: National
Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose:
The Project Officer is responsible for supporting partners in the planning, implementation, monitoring and reporting of the multi-year Child Protection project within the Meru region.
The role includes building partner capacity for effective implementation of projects, in accordance with a rights based approach.
Scope of Role:
Reports to: Area Programme Manager – Meru
Dimensions:
Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
Save the Children has an operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru and Wajir.
Currently, we have a staff complement of approximately 370 staff and expenditure of approximately US$30 million this year.
Staff directly reporting to this post: None
Key Areas of Accountability:
Programme support
- Support preparation of
quarterly & annual project budgets
- Support budget tracking and
analysis; follow up on budget utilization and project expenditure as
needed
- Ensure that partner finance
planning and reports are in line with the project agreement and
requirements from donors and governments
- Facilitates communication
between partners and the Child Protection Programme Officer
- Identify implementation
obstacles and work with Child Protection Programme Officer to develop
solutions
- Help prepare reports as needed
for by the Child Protection Programme Officer and donors
- Provide feedback and share
lessons learned from activity and financial reports
- Facilitate and ensure the
involvement of children as primary stakeholders in all project work
Monitoring, evaluation and quality
assurance
- In coordination with the
M&E team, implement results based monitoring and evaluation process
- Monitor and systematically
document project results jointly with partners
- Plan and facilitate regularly
scheduled reviews of projects with partners and stakeholders
- Facilitate terminal evaluation
of projects through participatory process
Partner management
- Foster collaborative
environment and team spirit among partners
- Closely work with partner
organizations in the course of project planning and implementation
- Conduct regular monitoring
visits, support partners at the project sites and prepare reports for
documentation and follow-up actions
- Work with partners in the
preparation of periodic and project completion reports
- Support partners in preparing
annual and quarterly project budgets and making budget revisions
Humanitarian response
- Support activities to improve
organizational readiness to respond to emergencies in line with global SCI
humanitarian goals and benchmarks
- Be familiar with, adhere to and
implement the procedures and processes detailed in the Rules and
Principles for humanitarian response
- Other
- In cooperation with the Child
Protection Programme Officer, ensure proper documentation of experiences
and lessons learned during projects under supervision
- To work closely with the
Government, other organizations and community local structures to address
the protection of vulnerable children within the project locations in
collaboration with the project partners.
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self accountable for
making decisions, managing resources efficiently, achieving and role
modelling Save the Children values
- Holds the team and partners
accountable to deliver on their responsibilities - giving them the freedom
to deliver in the best way they see fit, providing the necessary
development to improve performance and applying appropriate consequences
when results are not achieved
Ambition:
- Sets ambitious and challenging
goals for themselves (and their team), takes responsibility for their own
personal development and encourages others to do the same
- Widely shares their personal
vision for Save the Children, engages and motivates others
- Future orientated, thinks
strategically
Collaboration:
- Builds and maintains effective
relationships, with their team, colleagues, members and external partners
and supporters
- Values diversity, sees it as a
source of competitive strength
- Approachable, good listener,
easy to talk to
Creativity:
- Develops and encourages new and
innovative solutions
- Willing to take disciplined
risks
Integrity:
- Honest, encourages openness and
transparency
Qualifications and Experience
- Bachelor degree in an area of
social development or equivalent
- Recommended a minimum of 3
years experience in a NGO environment
- Programming experience in the
areas of child rights
- Strong understanding of child rights
programming approaches
- Ability and willingness to
dramatically change work practices and hours, and work with incoming surge
teams, in the event of emergencies
- Fluency in Swahili language
required
- Fluency in English, both verbal
and written, required
- Commitment to Save the Children
values
Logistics Officer
– Kenya Country Office
Team/Programme: Programme Operations
Location: Meru
Grade: TBC
ChildSafeguarding:
Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose:
Logistics Officer is responsible for managing logistics staff, vehicles, assets, stores, communications, procurement and security and for ensuring effective and accountable logistics support to the Save the Children programmes in field offices.
Scope of Role:
Reports to: Area Programmes Manager
Dimensions:
Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
Save the Children has an operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru and Wajir. Currently, we have a staff complement of approximately 370 staff and expenditure of approximately US$30 million this year.
Staff directly reporting to this post: Drivers,
Key Areas of Accountability:
Procurement & Supply:
- Oversee procurement
requirements of the Field Office; implement procurement as per approved
guidelines, procedures and forms (Purchase Requests, Purchase
Orders/contracts, Goods Received Notes, etc.)
- Check the availability and
prices of requested items in the local market; liaise with Nairobi if
procurement must be conducted there.
- Prepare a weekly summary of all
outstanding purchase requisitions, showing the current status of the items
and the date which they are expected to be supplied to the projects
- Prepare monthly summary reports
on the procurement and logistics support functions, identifying problems
in operations and solutions proposed
- Monitor procurement and
logistics support costs in liaison with the Field Accountant to ensure
that expenditures remain within approved budgets
- Submit monthly projections of
cash flow requirements and commitments for all procurement & logistics
support costs;
- Organise the transport of
supplies directly to Save the children store or to its location of use.
Asset & Stock Management:
- Ensure stock management control
in Field Office through the implementation and maintenance of standard
guidelines, procedures and forms (Bin Cards, Stock Records, Delivery
Notes, etc.)
- Monitor stock levels and advise
on appropriate stocking and replenishment to meet project demands
- Ensure asset management in
Field Office through maintenance of an accurate and up to date asset
register and inventory tracking system, in close collaboration with the
Logistics Assistant (Assets) in Nairobi.
- Oversee the issuance and return
of assets to/from staff.
- Oversee the quartely physical
check of all assets and inventory in Field Office.
Transport & Fleet Management:
- Maintain the fleet in safe and
efficient working order.
- Ensure that vehicles are
checked on a daily basis, and that regular service and maintenance is
carried out as per agreed schedule.
- Monitor fuel consumption and
submit weekly/Monthly reports to Logistics Manager.
- Perform emergency driving
duties during driver absences as appropriately required
- Ensure adherence to
communication protocol (e.g., radio use, email etc) at field level.
Security Management:
- Serve as part of the Kenya
Programme Security Management Team, and assist the Programme Manager in
Field Office with management of safety and security at field level.
- Ensure practical and effective
security guidelines are in place in line with SCI policy, and that these
are regularly reviewed according to current circumstances.
- Report all security incidents
in writing to the Security Manager in a timely manner.
- Monitor security information
and networks at the field level and ensure that security information is
disseminated appropriately and effectively to all field staff.
- Ensure that all equipment and
supplies in Field Office are maintained in a safe and secure manner.
- Ensure that logistical aspects
of emergency preparedness and contingency planning are developed and
adhered to.
Logistic administrative and
personnel management duties:
- Maintain all logistic files in
an organised, accurate and up to date manner.
- Lines manage and supervise the
Drivers, and any other logistics support staff.
- Build and develop the capacity
of the logistics team through the use of effective training, performance
management tools and staff development plans.
- Assist in the recruitment and
interviewing of new logistics staff.
- Ensure that all new staff in
Field Office receives a comprehensive briefing on logistics procedures
within one week of arrival.
- Comply with all relevant Save
the Children policies and procedures with respect to child protection,
code of conduct, fraud, health and safety, equal opportunities and other
relevant policies.
- Work in close collaboration
with the finance and administration departments to ensure effective operations
and strong team spirit.
- Attend logistics /security
coordination meetings at the field level as requested by the Programme
Manager.
- Produce monthly logistics
reports to be shared with Area Manager and Logistics Manager by the 4th of
the following month. This includes, Logistics Narrative, Fleet
Performance, Asset Register, Stock report, Procurement tracker etc.
Skills and Behaviors (our Values in
Practice)
Accountability:
- Holds self accountable for
making decisions, managing resources efficiently, achieving and role
modelling Save the Children values
- Holds the team and partners
accountable to deliver on their responsibilities - giving them the freedom
to deliver in the best way they see fit, providing the necessary
development to improve performance and applying appropriate consequences
when results are not achieved
Ambition:
- Sets ambitious and challenging
goals for themselves (and their team), takes responsibility for their own
personal development and encourages others to do the same
- Widely shares their personal
vision for Save the Children, engages and motivates others
- Future orientated, thinks
strategically
Collaboration:
- Builds and maintains effective
relationships, with their team, colleagues, Members and external partners
and supporters
- Values diversity, sees it as a
source of competitive strength
- Approachable, good listener,
easy to talk to
Creativity:
- Develops and encourages new and
innovative solutions
- Willing to take disciplined
risks
Integrity:
- Honest, encourages openness and
transparency
Qualifications and Experience
- Recommended a minimum of 3years
of management experience in an NGO or similar environment, including
significant field operations experience running both emergency and
development programs
- Diploma in Logistics Management
or Business related courses.
- Substantial experience in
logistics, including procurement, supply chain, fleet management &
inventory
- Substantial experience and
knowledge of effective financial and budgetary control.
- Experience of working with
local, international and government partners
- Fluency in written and spoken
English. Similar skills in Kiswahili and other local languages an
advantage
- Willingness to travel to Save
the Children’s field offices and operational areas on a regular basis
- Ability and willingness to
change work practices and hours, and work with incoming teams in the event
of major emergencies
- Commitment to
and understanding of Save the
Children’s aims, values and principles including
rights-based approaches
Programme Operations Manager – Kenya Country Office
Team/Programme: Programme Operations
Location: Nairobi
Grade: TBC
ChildSafeguarding:
Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose:
The Programme Operations Manager ensures the effective management of grants and awards, operational reporting, Nairobi area partnerships and partnership development at the national level for the Kenya Country Programme.
Scope of Role:
Reports to: Director Programme Operations
Dimensions:
Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
Save the Children has an operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru and Wajir.
Currently,
we have a staff complement of approximately 370 staff and expenditure of
approximately US$30 million this year.
Staff directly reporting to this post: To be confirmed.
Key Areas Of Accountability:
Nairobi Area Partnerships and YouthSave Programme
Staff directly reporting to this post: To be confirmed.
Key Areas Of Accountability:
Nairobi Area Partnerships and YouthSave Programme
- Lead on strategic programme
management for these partner implemented programmes in sectors of Child
Protection, Youth Savings, School Health and Nutrition, Child Rights
Governance and Inclusive Quality Basic Education
- Liaise with Director of
Programme Development and Quality for support in proposal development,
technical advice and effective M&E functions including documentation
- Ensure effective programme
implementation according to SC policies and its Mission, Vision and Values
for both SC and partners
- Ensure that SC and partners
have efficient and compliant budget management systems and procedures
- Ensure that SC and partners
produce timely and quality reports to donors and members as required
- Represent SC to government
authorities, all partners (including INGOs, NNGOs, media, private sector)
and visitors in relation to these programmes
Awards Management
- Ensure that the management of
grants and awards for programme operations is in accordance with SC
policies and guidelines
- Develop analysis of budget vs
actual expenditures on a monthly basis for monthly remote and actual
review meetings with the budget holders/Area Programme Managers so that
remedial actions are developed and implemented as required
- Ensure that budget holders
understand and implement compliance requirements from the donor, Save the
Children and/or the Government of Kenya
National Partnerships and Children’s
Sector
- In collaboration with other
staff, develop standardised approaches and best practices in selecting and
assessing the capacity of local partners
- Develop and lead the
implementation of a partnership strategy in accordance with Save the
Children’s guidance and Minimum Operating Standards
- Lead agency-wide capacity
strengthening strategies including the assessment and improvement of SC
and partners and through linkages with the relevant technical advisors
- In collaboration with the Civil
Society/Partnership and Child Rights Governance Advisor, coordinate
agency-wide learning processes in partnership and capacity building
- Through the coordinator,
establish relationships with all partners involved in the children’s
sector
- Establish database of
organisations in the children’s sector
- Advise on advocacy issues and
opportunities for SC to lead in the children’s sector
Reporting:
- Ensure the timely provision of
quality narrative reports and appropriately linked financial reports to
donors after final review by the Director of Programme Operations
- Support the development of a
reporting timeline tracker that has reminders incorporated to programme
and technical staff and with clear guidelines on roles and
responsibilities in preparation of reports
- Maintain details of reporting
formats and other requirements for all donors and SC members
- Develop internal reporting
formats for monthly/quarterly SC reports by Area Programme Managers
Staff Safety and Security
- Work with the Safety and
Security Manager to ensure that the staff and assets of Save the Children
Kenya are safe and secure
- Ensure that all safety and
security minimum operating standards are being met at sub-office level
- Coordinate preparation and
implementation of staff security guidelines and support sub-offices in
carrying out periodic security assessment and reports
Staff Management, Mentorship, and
Development
Manage
performance of direct reports in the Programme Operations work area through:
- Effective use of the
Performance Management System including the establishment of clear,
measurable objectives, ongoing feedback, periodic reviews and fair and
unbiased evaluations;
- Coaching, mentoring and other
developmental opportunities;
- Recognition and rewards for
outstanding performance;
- Documentation of performance
that is less than satisfactory, with appropriate performance
improvements/workplans
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self accountable for
making decisions, managing resources efficiently, achieving and role
modelling Save the Children values
- Holds the team and partners
accountable to deliver on their responsibilities - giving them the freedom
to deliver in the best way they see fit, providing the necessary
development to improve performance and applying appropriate consequences
when results are not achieved
Ambition:
- Sets ambitious and challenging
goals for themselves (and their team), takes responsibility for their own
personal development and encourages others to do the same
- Widely shares their personal
vision for Save the Children, engages and motivates others
- Future orientated, thinks
strategically
Collaboration:
- Builds and maintains effective
relationships, with their team, colleagues, Members and external partners
and supporters
- Values diversity, sees it as a
source of competitive strength
- Approachable, good listener,
easy to talk to
Creativity:
- Develops and encourages new and
innovative solutions
- Willing to take disciplined
risks
Integrity:
- Honest, encourages openness and
transparency
Qualifications and Experience
- Recommended a minimum of 7
years of management experience in an NGO or similar environment, including
significant field operations experience running both emergency and
development programs
- Masters degree
in development or other social sciences
(desired)
- Substantial experience of
managing high quality programme implementation and operations
- Substantial experience and
knowledge of managing effective financial and budgetary controls – with
internal audit experience preferred
- Demonstrable previous success
in securing and managing grants from major institutional donors
- Experience of working with local,
international and government partners
- Fluency in written and spoken
English. Similar skills in Kiswahili and other local languages an
advantage
- Willingness to travel to Save
the Children’s field offices and operational areas on a regular basis
- Ability and willingness to
change work practices and hours, and work with incoming teams in the event
of major emergencies
- Commitment to
and understanding of Save the
Children’s aims, values and principles including
rights-based approaches
The application process is now open
and will close on 17th June 2013 at 5.00 p.m.
To apply
for this position, please send a short cover letter and CV to
Kenya.jobapplications@savethechildren.org indicating the position title
on the subject line.
