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NGO Jobs in Kenya - Save the Children

Project Officer - Kenya Country Office

Team/Programme:
Programme Operations   
Location: Meru
Grade:  TBC (Competitive Package)   
Post Type: National

Child Safeguarding: 
 
Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose: 


The Project Officer is responsible for supporting partners in the planning, implementation, monitoring and reporting of the multi-year Child Protection project within the Meru region.

The role includes building partner capacity for effective implementation of projects, in accordance with a rights based approach.

Scope of Role:

Reports to: Area Programme Manager – Meru

Dimensions:
Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.

Save the Children has an operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru and Wajir.

Currently, we have a staff complement of approximately 370 staff and expenditure of approximately US$30 million this year.

Staff directly reporting to this post: None

Key Areas of Accountability:

Programme support
  • Support preparation of quarterly & annual project budgets
  • Support budget tracking and analysis; follow up on budget utilization and project expenditure as needed
  • Ensure that partner finance planning and reports are in line with the project agreement and requirements from donors and governments
  • Facilitates communication between partners and the Child Protection Programme Officer
  • Identify implementation obstacles and work with Child Protection Programme Officer to develop solutions
  • Help prepare reports as needed for by the Child Protection Programme Officer and donors
  • Provide feedback and share lessons learned from activity and financial reports
  • Facilitate and ensure the involvement of children as primary stakeholders in all project work
Monitoring, evaluation and quality assurance
  • In coordination with the M&E team, implement results based monitoring and evaluation process
  • Monitor and systematically document project results jointly with partners
  • Plan and facilitate regularly scheduled reviews of projects with partners and stakeholders
  • Facilitate terminal evaluation of projects through participatory process
Partner management
  • Foster collaborative environment and team spirit among partners
  • Closely work with partner organizations in the course of project planning and implementation
  • Conduct regular monitoring visits, support partners at the project sites and prepare reports for documentation and follow-up actions
  • Work with partners in the preparation of periodic and project completion reports
  • Support partners in preparing annual and quarterly project budgets and making budget revisions
Humanitarian response
  • Support activities to improve organizational readiness to respond to emergencies in line with global SCI humanitarian goals and benchmarks
  • Be familiar with, adhere to and implement the procedures and processes detailed in the Rules and Principles for humanitarian response
  • Other
  • In cooperation with the Child Protection Programme Officer, ensure proper documentation of experiences and lessons learned during projects under supervision
  • To work closely with the Government, other organizations and community local structures to address the protection of vulnerable children within the project locations in collaboration with the project partners.
Skills and Behaviours (our Values in Practice)

Accountability:
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
Qualifications and Experience
  • Bachelor degree in an area of social development or equivalent
  • Recommended a minimum of 3 years experience in a NGO environment
  • Programming experience in the areas of child rights
  • Strong understanding of child rights programming approaches
  • Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
  • Fluency in Swahili language required
  • Fluency in English, both verbal and written, required
  • Commitment to Save the Children values

Logistics Officer – Kenya Country Office

Team/Programme: Programme Operations   
Location: Meru
Grade:  TBC    

ChildSafeguarding:

Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:

Logistics Officer is responsible for managing logistics staff, vehicles, assets, stores, communications, procurement and security and for ensuring effective and accountable logistics support to the Save the Children programmes in field offices.

Scope of Role:

Reports to: Area Programmes Manager

Dimensions:
Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.

Save the Children has an operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru and Wajir. Currently, we have a staff complement of approximately 370 staff and expenditure of approximately US$30 million this year.

Staff directly reporting to this post: Drivers,

Key Areas of Accountability:


Procurement & Supply:
  • Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders/contracts, Goods Received Notes, etc.)
  • Check the availability and prices of requested items in the local market; liaise with Nairobi if procurement must be conducted there.
  • Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
  • Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed
  • Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets
  • Submit monthly projections of cash flow requirements and commitments for all procurement & logistics support costs;
  • Organise the transport of supplies directly to Save the children store or to its location of use.
Asset & Stock Management:
  • Ensure stock management control in Field Office through the implementation and maintenance of standard guidelines, procedures and forms (Bin Cards, Stock Records, Delivery Notes, etc.)
  • Monitor stock levels and advise on appropriate stocking and replenishment to meet project demands
  • Ensure asset management in Field Office through maintenance of an accurate and up to date asset register and inventory tracking system, in close collaboration with the Logistics Assistant (Assets) in Nairobi.
  • Oversee the issuance and return of assets to/from staff.
  • Oversee the quartely physical check of all assets and inventory in Field Office.
Transport & Fleet Management:
  • Maintain the fleet in safe and efficient working order.
  • Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule.
  • Monitor fuel consumption and submit weekly/Monthly reports to Logistics Manager.
  • Perform emergency driving duties during driver absences as appropriately required
  • Ensure adherence to communication protocol (e.g., radio use, email etc) at field level.
Security Management:
  • Serve as part of the Kenya Programme Security Management Team, and assist the Programme Manager in Field Office with management of safety and security at field level.
  • Ensure practical and effective security guidelines are in place in line with SCI policy, and that these are regularly reviewed according to current circumstances.
  • Report all security incidents in writing to the Security Manager in a timely manner.
  • Monitor security information and networks at the field level and ensure that security information is disseminated appropriately and effectively to all field staff.
  • Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner.
  • Ensure that logistical aspects of emergency preparedness and contingency planning are developed and adhered to.
Logistic administrative and personnel management duties:
  • Maintain all logistic files in an organised, accurate and up to date manner.
  • Lines manage and supervise the Drivers, and any other logistics support staff.
  • Build and develop the capacity of the logistics team through the use of effective training, performance management tools and staff development plans.
  • Assist in the recruitment and interviewing of new logistics staff.
  • Ensure that all new staff in Field Office receives a comprehensive briefing on logistics procedures within one week of arrival.
  • Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
  • Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit.
  • Attend logistics /security coordination meetings at the field level as requested by the Programme Manager.
  • Produce monthly logistics reports to be shared with Area Manager and Logistics Manager by the 4th of the following month.  This includes, Logistics Narrative, Fleet Performance, Asset Register, Stock report, Procurement tracker etc.
Skills and Behaviors (our Values in Practice)

Accountability:
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
Qualifications and Experience
  • Recommended a minimum of 3years of management experience in an NGO or similar environment, including significant field operations experience running both emergency and development programs
  • Diploma in Logistics Management or Business related courses. 
  • Substantial experience in logistics, including procurement, supply chain, fleet management & inventory
  • Substantial experience and knowledge of effective financial and budgetary control.
  • Experience of working with local, international and government partners
  • Fluency in written and spoken English. Similar skills in Kiswahili and other local languages an advantage
  • Willingness to travel to Save the Children’s field offices and operational areas on a regular basis
  • Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
  • Commitment  to  and  understanding  of  Save  the  Children’s  aims,  values  and principles  including rights-based approaches

Programme Operations Manager – Kenya Country Office

Team/Programme: Programme Operations   
Location: Nairobi
Grade:  TBC    

ChildSafeguarding:

Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:

The Programme Operations Manager ensures the effective management of grants and awards, operational reporting, Nairobi area partnerships and partnership development at the national level for the Kenya Country Programme.

Scope of Role:
Reports to: Director Programme Operations

Dimensions:

Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.

Save the Children has an operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru and Wajir. 

Currently, we have a staff complement of approximately 370 staff and expenditure of approximately US$30 million this year.

Staff directly reporting to this post: To be confirmed.  

Key Areas Of Accountability:

Nairobi Area Partnerships and YouthSave Programme
  • Lead on strategic programme management for these partner implemented programmes in sectors of Child Protection, Youth Savings, School Health and Nutrition, Child Rights Governance and Inclusive Quality Basic Education
  • Liaise with Director of Programme Development and Quality for support in proposal development, technical advice and effective M&E functions including documentation
  • Ensure effective programme implementation according to SC policies and its Mission, Vision and Values for both SC and partners
  • Ensure that SC and partners have efficient and compliant budget management systems and procedures
  • Ensure that SC and partners produce timely and quality reports to donors and members as required
  • Represent SC to government authorities, all partners (including INGOs, NNGOs, media, private sector) and visitors in relation to these programmes
Awards Management
  • Ensure that the management of grants and awards for programme operations is in accordance with SC policies and guidelines
  • Develop analysis of budget vs actual expenditures on a monthly basis for monthly remote and actual review meetings with the budget holders/Area Programme Managers so that remedial actions are developed and implemented as required
  • Ensure that budget holders understand and implement compliance requirements from the donor, Save the Children and/or the Government of Kenya
National Partnerships and Children’s Sector
  • In collaboration with other staff, develop standardised approaches and best practices in selecting and assessing the capacity of local partners
  • Develop and lead the implementation of a partnership strategy in accordance with Save the Children’s guidance and Minimum Operating Standards
  • Lead agency-wide capacity strengthening strategies including the assessment and improvement of SC and partners and through linkages with the relevant technical advisors
  • In collaboration with the Civil Society/Partnership and Child Rights Governance Advisor, coordinate agency-wide learning processes in partnership and capacity building
  • Through the coordinator, establish relationships with all partners involved in the children’s sector
  • Establish database of organisations in the children’s sector
  • Advise on advocacy issues and opportunities for SC to lead in the children’s sector 
Reporting:
  • Ensure the timely provision of quality narrative reports and appropriately linked financial reports to donors after final review by the Director of Programme Operations
  • Support the development of a reporting timeline tracker that has reminders incorporated to programme and technical staff and with clear guidelines on roles and responsibilities in preparation of reports
  • Maintain details of reporting formats and other requirements for all donors and SC members
  • Develop internal reporting formats for monthly/quarterly SC reports by Area Programme Managers 
Staff Safety and Security
  • Work with the Safety and Security Manager to ensure that the staff and assets of Save the Children Kenya are safe and secure
  • Ensure that all safety and security minimum operating standards are being met at sub-office level
  • Coordinate preparation and implementation of staff security guidelines and support sub-offices in carrying out periodic security assessment and reports
Staff Management, Mentorship, and Development

Manage performance of direct reports in the Programme Operations work area through:
  • Effective use of the Performance Management System including the establishment of clear, measurable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
  • Coaching, mentoring and other developmental opportunities;
  • Recognition and rewards for outstanding performance;
  • Documentation of performance that is less than satisfactory, with appropriate performance improvements/workplans
Skills and Behaviours (our Values in Practice)

Accountability
:
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
Qualifications and Experience
  • Recommended a minimum of 7 years of management experience in an NGO or similar environment, including significant field operations experience running both emergency and development programs
  • Masters  degree  in  development  or  other  social  sciences (desired) 
  • Substantial experience of managing high quality programme implementation and operations
  • Substantial experience and knowledge of managing effective financial and budgetary controls – with internal audit experience preferred
  • Demonstrable previous success in securing and managing grants from major institutional donors
  • Experience of working with local, international and government partners
  • Fluency in written and spoken English. Similar skills in Kiswahili and other local languages an advantage
  • Willingness to travel to Save the Children’s field offices and operational areas on a regular basis
  • Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
  • Commitment  to  and  understanding  of  Save  the  Children’s  aims,  values  and principles  including rights-based approaches
The application process is now open and will close on 17th June 2013 at 5.00 p.m. 


To apply for this position, please send a short cover letter and CV to Kenya.jobapplications@savethechildren.org  indicating the position title on the subject line.

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