NGO Jobs in Kenya - KEMRI

Procurement Manager

Reference Number: PM-05-13
Category: Supplies and Logistics
Salary: Kshs. 144, 594 - 242, 247 gross consolidated salary per month.
Grade: 7.01 - 7.16
Location: Kilifi
Country: Kenya

Summary:

The post will manage all purchasing issues in support of the Programme, managing a purchasing team to deliver a proactive and efficient value for money service.

Contract:  02 years (renewable).

Reporting Lines:  Reports to the Head of Finance

Responsible For:   Two (02) Assistant Purchasing Officers and one (01) Procurement Clerks

Key Responsibilities:

The key job functions include:

Ensuring that all the institute supplies are met in accordance with the best practice procedures.

  • Secretary to the Programme Procurement Committee
  • Co-ordinate approval for disposal of obsolete materials and assets of the Programme.
  • Enforcement of regulations, systems and procedures; Initiation of procurement policy
  • Ensuring the procurement of all goods; works and services associated with project activities in accordance with institution's procurement procedures ;
  • Reviewing procurement documents and participates in the evaluation process for suppliers, contractors and consultants for goods, works & services
  • Ensuring that accurate procurement records are maintained, including all actions and documents for review by the institution's senior management.
  • Responsibility for returning goods to suppliers that are not as per the specification, or where items are delivered faulty etc - in liaison with the Stores Manager
  • Ensuring that quotes are sourced efficiently and quickly according to the Programme guidelines
  • Creating and maintaining a database on suppliers performance in relation to work carried out on the Programme
  • Maintaining the database of Pre Qualified suppliers
  • Reporting any issues regarding "vested interests" or breach of procedures to the to the Chief Operating Officer/Head of Finance as soon as discovered
  • Ensuring that awarded suppliers meet agreed delivery time; that goods specifications are fully met and that goods are received in full by the stores team
  • Assisting the Programme to source new good quality, value for money supplies from "assessed" suppliers
  • Maintaining a contracts database, coordinating renewal and driving the procurement, drawing and signing of new contracts.
Qualifications, Skills and Competence

Qualifications and experience:


The post holder will have:
  • A first degree in Economics ,Commerce or related degree.
  • Professional qualification in Purchasing & Supplies Management, Full CIPS qualifications and Membership or its equivalent, from a recognized institution.
  • Over six years’ experience in procurement.
  • Shown merit and ability in work performance and results.
  • Experience of managing a team, including strong training and coaching.
Competencies:
  • Strong planning skills
  • Demonstrate knowledge of the Public Procurement and Disposal Act of 2005 and Regulations of 2006;
  • Ability to build productive and collaborative relationships with varied stakeholders
  • Strong analytical and statistical skills
  • In-depth knowledge and experience in computerised inventory software
  • Strong negotiation and relationship building skills
  • Strong leadership and management skills
  • Honest, diligent and trustworthy
  • Good interpersonal and communication skills
  • Team working with the ability to work in a multicultural environment.

Human Resources Officer - Information Systems. (Re-advertised)

Reference Number:  HROIS-06-13
Category:  Human Resources
Salary:  Kshs. 95, 691 - 160, 314
Grade:  6.01 - 6. 16
Location:  Kilifi
Country:  Kenya

Summary:

The post holder will be responsible for maintaining the Programme's human resource management information system and management of employee details on database, contract management and human resources administrative functions.

Reporting Lines:


The post holder reports to the Head of Human Resources.

Key Responsibilities:
  • Maintain an up to date and comprehensive HR information database.
  • Ensure completeness and accuracy of HR data in line with payroll data.
  • Produce monthly HRIS reports on staff headcount, joiners and leavers.
  • Liaise with recruiting departments to ensure that appropriate staff induction programs are in place and that these are carried out according to laid down HR policies and guidelines.
  • Track and document staff changes for file and HR information system updates.
  • Ensure new staff are added and all leavers removed from the HR and payroll systems in a timely manner and in line with laid down policies and procedures.
  • Prepare and submit monthly reports / updates on staff headcount, joiners and leavers, expired contracts, alert on contracts expiring in five months and initiate action where necessary.
  • And any other duties that may be assigned from time to time
Skills and Competence:

Qualifications and skills:
  • A Bachelor’s degree in Human Resource Management or equivalent
  • Professional HR qualification and membership to a HR body e.g. IHRM, CIPD etc. or equivalent
  • At least 3 years’ experience in HR administration including managing HRIS etc.
  • Knowledge of Kenya laws and practices
  • Computer literacy with proficiency in Microsoft applications
Competencies:
  • Problem solving and decision making
  • Good planning, co-ordination and follow through ability
  • Proactive with a hands on approach
  • Confidentiality and high integrity
  • Good interpersonal and communication skills
  • Team working with the ability to work in a multi-cultural environment
Application Procedure:

To apply for this post you must be a registered user. Log into your account then go to Vacancies, view the post and click on the button: "Apply for this job". Log in or register to apply.

All applicants are required to attach their updated Cv, application letter and state their current/last gross consolidated salary.

Candidates must supply an email and telephone contact that will be used when offering interviews. 

The application closing date is 30th June 2013. 

Only shortlisted candidates will be contacted.

Those who had already applied for the post before don’t need to reapply.

KEMRI-Wellcome Trust Research Programme (KWTRP) is an equal opportunity employer.  

Direct or indirect canvassing will lead to automatic disqualification.  


KWTRP does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).