Identification
Job Title: Industrial Relations (IR) Officer
Job Title: Industrial Relations (IR) Officer
Reports To: Plant Manager (dotted line to H/O Corporate, Legal, HR & Admin.)
Purpose
- The IR Officer
will function collaboratively and is responsible for providing technical
and administrative support to the department to include processing a
variety of staff payroll actions such as appointments, promotions,
separations; terminations, leave, salary, healthcare, life insurance and
pensions changes and carry out various HR related projects.
- Using effective
communication and sensitivity, the HR Officer is also responsible for
providing confidential advice, information and consultative services to
all employees and maintaining hourly colleague’s personnel files. In
keeping with company values and competencies, the incumbent will develop
and maintain positive working relationships with all contacts internal and
external.
Key
Accountabilities
- Preparation of
accurate, complete and timely payroll on a monthly basis.
- Proper
processing of staff leave, salary advances through the payroll.
- Dealing with
relevant correspondence and interpretation of circulars/memos relating to
payroll from time to time.
- Dealing with
audit queries and attending to staff claims pertaining to payroll
transactions.
- Regular
reconciliation of payments done.
- Collects
information and submits monthly employment related reports to the Plant
Manager and the Head of department.
- Assists with
administering all aspects of benefits and pension. This includes
collecting data, processing appropriate forms, and data entry of any/all
benefit and deduction information on company database and benefit
carriers.
- Processes
pension member commencement, change, pension partner and termination
forms.
- Calculates and
processes accurate and timely monthly benefit/payment remittances to third
parties.
- Complete monthly
reconciliations of salaries and insure they are consistent with general
ledger finance information, and resolve and take action on discrepancies.
- Enters updates
on employee payroll records resulting from changes in collective
agreements or from changes in employee information.
- Administration
of the in-house medical scheme.
- Processes and
enters special payments not processed through regular payroll.
- Produces records
of employment upon employees leaving the company.
- Involved in
testing and implementing of payroll and benefits upgrades for human
resources system.
- Assist with
collection and entering vacation information for employees, for
preparation of financial liability reporting.
- Responds to
inquiries and information requests of employees, by providing answers and
explanation with regard to all aspects of payroll and benefits processes.
- Assist with
preparation of materials and presentation for educational programs (staff
orientation, training & management development, employee memos).
- Ensures a safe
and healthy work environment by complying with company health and safety
policies, standard practices, and programs in keeping with occupational
health & safety legislation and regulations.
Job
Specification
Education and Experience:
- Relevant Social
Sciences Degree from a recognized institution.
- Higher Diploma
in HRM.
- Minimum of three
years experience in Payroll and/or Benefits administration within a large
organization, within a union environment.
- Experience
working with an integrated computerized database, and proficient in a
variety of computer applications requiring the use of complex word
processing functions and spreadsheets
Competencies
and Requirements
- Building Rapport
– developing good relationships and getting along well with people
- Interpersonal
Relations – recognizing the “people” aspect of issues and the need for
positive relationships, producing good results through interaction with
others
- Personal work
ethic – setting high standards for oneself, maintaining social, ethical,
and organizational norms in job-related activities
- Analytical
Skills and Attention to Detail – good mathematical skills required to
perform calculations and analytical skills to interpret and maintain
accuracy of data.
- Communication
Skills – good written and oral communication skills.
- Computer Skills
– uses appropriate skills and knowledge, ranging from data entry to
systems analysis, to achieve work goals.
- Integrity – can
be trusted to perform duties in an honest manner, and maintain standards
and legislative requirements with respect to confidentiality.
- Team Skills –
being able to work collaboratively with others in a participative
management environment, working independently as well as working on a
team.
- Initiative – being
able to take action, problem-solve, resolve difficult situations
independently and be self-directed.
Application
procedure:
Qualified applicants should email their applications attaching a detailed curriculum vitae clearly indicating your current & expected salary as well as the names of three referees who can provide confidential assessment of their capabilities.
All
communications relating to applications for this position should be addressed
to email address: therecexpert@gmail.com.
Applications
should be received by 25th June 2013.
Only
shortlisted candidates will be contacted. On the subject matter of the email
please indicate the position you are applying for.
Candidates earning more than 75,000/= need not apply
Candidates earning more than 75,000/= need not apply