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Finance and Office Administrator Job in Nyanza, Kenya

Happy Villages Organization would like to fill in the position of Finance and Office Administrator.

Position Description

Job Title: Finance and Office Administrator

Reports to: Program Manager, HVK.

Based at: Happy Villages Office – Lieta Sub-Location,  Rarieda District, Nyanza Province.

Purpose of the Role:

To  assist in management and implementation  of financial and administrative duties of the organization, and be responsible for financial planning, supervision and reporting.

Key Responsibilities and Accountabilities:

  • Ensures that Happy Villages is operating within the Kenyan and International Accounting Standards;
  • Establish, manage and regularly review all finance procedures to ensure efficiency and compliance to the organization’s Finance policies;
  • Provide leadership, oversight and advice on financial matters;
  • Monitor annual project budgets and proposal budgets;
  • Ensure timely and accurate financial reporting on monthly basis to the board through the PM;
  • Maintain and update the project filing system;
  • Liaise with the bank and relevant government institutions;
  • Keep financial documents and records to meet the organizational requirements;
  • Reconcile bank accounts and petty cash and report to the board through the PM;
  • Assist the process of financing and annual audits;
  • Correspond on the various administrative matters;
  • Develop systems for handling enquiries that save time without comprising supporter relationships;
  • Keep records of the office supplies, materials and equipment;
  • Compiling of organization’s annual returns and submitting to the NGO office.
Skills and Experience:
  • Diploma in Accounting/Finance or Business/Commerce;
  • High level of skills in project planning and management, demonstrated skills in prioritizing tasks and meeting deadlines;
  • Strong communication, analytical and report writing skills with fluency in spoken and written English;
  • Knowledge and skills in computing;
  • Able to handle office administration independently;
  • Demonstrated interpersonal skill in working with a multi-disciplinary team;
  • Outgoing personality with excellent customer service skills;
  • Commitment to Happy Villages vision and mission;
Happy Villages is an equal opportunity employer. Canvassing will lead to immediate disqualification.

Applications should include;
  • Letter of application indicating interest
  • Current Curriculum Vitae with telephone numbers and e-mail addresses
  • Three letters of reference with telephone numbers and e-mail addresses
  • Copies of Certificates

Applications Due: 7th June 2013. Applications will be accepted either through e-mail to:

Recruitment Committee, Happy Villages Organization.

Remuneration: 20,000Ksh per month consolidated starting salary


Or posted: P. O. Box 19573 (40123), Mega City, Kisumu.

Or dropped: Happy Villages Offices (Kisumu – Mega City)

NB; Full Terms of Reference are available at

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