Happy
Villages Organization would like to fill in the position of Finance and Office
Administrator.
Position Description
Job Title: Finance and Office Administrator
Reports to: Program Manager, HVK.Position Description
Job Title: Finance and Office Administrator
Based at: Happy Villages Office – Lieta Sub-Location, Rarieda District, Nyanza Province.
Purpose of the Role:
To assist in management and implementation of financial and administrative duties of the organization, and be responsible for financial planning, supervision and reporting.
Key Responsibilities and Accountabilities:
- Ensures that
Happy Villages is operating within the Kenyan and International Accounting
Standards;
- Establish,
manage and regularly review all finance procedures to ensure efficiency
and compliance to the organization’s Finance policies;
- Provide
leadership, oversight and advice on financial matters;
- Monitor annual
project budgets and proposal budgets;
- Ensure timely
and accurate financial reporting on monthly basis to the board through the
PM;
- Maintain and
update the project filing system;
- Liaise with the
bank and relevant government institutions;
- Keep financial
documents and records to meet the organizational requirements;
- Reconcile bank
accounts and petty cash and report to the board through the PM;
- Assist the
process of financing and annual audits;
- Correspond on
the various administrative matters;
- Develop systems
for handling enquiries that save time without comprising supporter
relationships;
- Keep records of
the office supplies, materials and equipment;
- Compiling of
organization’s annual returns and submitting to the NGO office.
Skills
and Experience:
- Diploma in
Accounting/Finance or Business/Commerce;
- High level of
skills in project planning and management, demonstrated skills in
prioritizing tasks and meeting deadlines;
- Strong
communication, analytical and report writing skills with fluency in spoken
and written English;
- Knowledge and
skills in computing;
- Able to handle
office administration independently;
- Demonstrated
interpersonal skill in working with a multi-disciplinary team;
- Outgoing
personality with excellent customer service skills;
- Commitment to
Happy Villages vision and mission;
Happy
Villages is an equal opportunity employer. Canvassing will lead to immediate
disqualification.
Applications should include;
Applications should include;
- Letter of
application indicating interest
- Current
Curriculum Vitae with telephone numbers and e-mail addresses
- Three letters of
reference with telephone numbers and e-mail addresses
- Copies of
Certificates
Applications
Due: 7th
June 2013. Applications will be accepted either through e-mail to:
Recruitment Committee, Happy Villages Organization.
Remuneration: 20,000Ksh per month consolidated starting salary
E-mail: recruitment@happyvillages.org
Or posted: P. O. Box 19573 (40123), Mega City, Kisumu.
Or dropped: Happy Villages Offices (Kisumu – Mega City)
NB; Full Terms of Reference are available at www.happyvillages.org
Recruitment Committee, Happy Villages Organization.
Remuneration: 20,000Ksh per month consolidated starting salary
E-mail: recruitment@happyvillages.org
Or posted: P. O. Box 19573 (40123), Mega City, Kisumu.
Or dropped: Happy Villages Offices (Kisumu – Mega City)
NB; Full Terms of Reference are available at www.happyvillages.org