Executive Personal Assistant To The CEO / Managing Director
Company Profile
Company Profile
Our
client is a leading Non- Governmental Organization located in Westlands
Nairobi.
Location: Westlands Nairobi
Main Responsibility
- Provide personal
administrative support to the MD.
- Duties include
general clerical, receptionist and project based work.
- Project a
professional company image through in-person and phone interaction
Preferred
Qualifications
- Should have a
Diploma/bachelors degree preferably business oriented
- Must have good
report writing skills
- Must be
absolutely polished in presentation
- Should be
extremely eloquent
- Knowledge of
Microsoft Office and telephone protocol.
- Must be very
confidential in how they handle documents and information.
- Minimum of 5
years working experience in a similar position
- Must have a
strong Christian Background.
Other
Responsibility
- Prepare
correspondence, reports, and materials for publications and presentations.
- Setup CEO’s
travel and accommodation arrangements.
- Maintain CEO/
Director’s calendar.
- Prepare and maintain
CEO/ Director’s expense report.
- Setup and
coordinate meetings and conferences.
- Create,
transcribe, and distribute meeting agendas and minutes.
- Answer
telephones and handle in appropriate manner.
- Meet and greet
clients and visitors.
- Perform general
clerical duties to include but not limited to: photocopying, faxing,
mailing, and filing.
- Maintain hard
copy and electronic filing system.
- Research, price,
and purchase office furniture and supplies.
- Coordinate
project-based work.
- Supervise
support staff.
- Devising and
maintaining office systems
- Arranging
meetings, taking minutes and keeping notes
- Invoicing and
looking after budgets
- Liaising with
members of staff in other departments or external contacts
- Ordering and
maintaining stationery and equipment supplies
- Organising and
storing paperwork, documents and computer-based information.
KPI’S
- Increase
efficiency within the office and administrative processes.
- Develop and
implement office and administrative policies and procedures.
- Creating and
implementing filing systems for company records and reports.
- Proactively
supporting the management team.
- Effectively
managing internal company logistics
Key
Competence
- Reading,
writing, and arithmetic skills required.
- Computer
literate with the ability to learn new software applications.
- Duties require
professional verbal and written communication skills and the ability to
type 60 wpm.
- Must be perfect
in report writing
- Visibility of
work requires attention to detail, excellent organizational skills, time
management skills and discretion with confidential information.
- Ability to work
with variety of demands and to priorities tasks requested from a range of
different managers.
- MUST have good
Customer And Public Relations skills
- Possess
excellent interpersonal and communication skills.
- Ability to
multitask and follow instructions
To
apply for this position send your CV to vacancies@corporatestaffing.co.ke
quoting the position in the subject line by 28th June 2013.