Vacancy:
Temporary Programme Development Assistant
About the organization
The World Agroforestry Centre (ICRAF) is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods. As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.
The Centre’s headquarters are located in Nairobi, Kenya, and research is
conducted in 23 countries in Africa, Asia and Latin America. We are supported
by the Consultative Group on International Agricultural Research (CGIAR) and
receive funding from over 50 different donors.About the organization
The World Agroforestry Centre (ICRAF) is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods. As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.
To learn more about our organization, please visit our website: www.worldagroforestry.org
About the position
Reporting
to the Project Development Officer (PDO), the Temporary Program Development
Assistant’s key role is to assist in coordination of development and submission
of proposals among other roles.
Specific Responsibilities
Specific Responsibilities
1. Proposal Development:
- Maintain
pre-PMIS log of up to date information on concepts and proposals under
development: e.g. PI, teams involved (internal and external partners),
targeted donor, date of submission.
- Sift through and
study calls for proposals, RFAs, RFPs, proposal and donor guidelines and
communicate them to scientists to ensure that they are in compliance if
and when they start writing.
- Avail boiler
plate/institutional information to PI and team proponents as needed,
sourcing it from within PDU or from the various custodians of
institutional information within ICRAF.
- Assist to
prepare proposal development timeline -- who should do what by when to
meet submission deadlines.
- Where ICRAF is
not the lead partner, assist in the writing of a letter from ICRAF to be
signed by the DG partnership that confirms ICRAF’s participation in the
proposal; where ICRAF is the lead partner, ensure that each partner on the
proposal supplies a letter to ICRAF signed by their CEO for submission
with the proposal.
2.
Facilitate proposal internal review process and follow up on all required
actions:
- Assist to
identify the composition of team to review specific proposals.
- Ensure PI and
team have shared proposal draft documents with PDU sufficiently early to
allow time for scrutiny by the proposal review team members. (e.g. FSU,
CGO, CU, CDU, RMG, Impact and partnerships, SD leaders, regional
coordinators and specific scientists).
- Ensure that the
PI and team correctly and comprehensively fill (a) the full cost recovery
checklist, (b) the communications checklist and (c) the 51-item proposal
checklist (e.g. gender, methodology) – so that the proposal is complete
prior to sending to the proposal review team.
- Prompt members
of review team to supply feedback in good time.
- Support PI and
team to address inputs of review team and adjust proposal accordingly so
that submission can proceed.
- Prepare
submission checklist and have it signed by FSU, CGO, CU and PDU. Also
based on emails, tick that science domains and regions have cleared the
proposal. Attach submission checklist to proposal as it goes to DG for
approval/signing.
3.
Facilitate proposal editing and submission, ensuring compliance with donor
guidelines and ICRAF policies
- Format and
package proposal documents as per ICRAF standards and donor
specifications, e.g. proof-reading before submission by PDU staff,
consultant, CU focal person; system of page numbering; font size, PDF or
word version.
- Prepare proposal
submission cover letter for signature by DG
- Submit proposals
to donors once approved by the DG -- through hard copies, emails or online
systems—as per the donor requirements.
- Pass proposal
documents to PDU assistant for uploading on PMIS.
- Print copy of
proposal and archive within PDU.
4.
Proposal submission systems
Ensure
ICRAF’s proposal submission online accounts are established as and when
required and appropriately maintained.
User
names and Passwords for the accounts should maintained in a self-explanatory
database under PDU.
Existing
accounts include:
- DFID/NERC JeS
online system;
- EuropeAid –
PADOR online system;
- EU-FP7 Framework
- Participant Identification Code (PIC) system,
- National Science
Foundation (NSF) Fastlane system,
- Central
Contractor Registration (CCR), the U.S. Federal Government official
on-line registrant database – maintenance of the DUNS
Account
- USAID online
proposal submission and management system
- World Bank group
eConsultantz vendor account maintenance
- DFID Portal
Database Account establishment and maintenance
Qualifications
and experience
- At least a
Master’s degree in Social Science, Applied Sciences, Business or other or
other relevant field of science. A post – graduate diploma/certificate in
project management is highly advantageous.
- At least five
years’ work experience in project implementation and management,
preferably in an NGO or international organization.
- Competent in
Microsoft tools esp. Word, Excel, PowerPoint, Access, etc.
- Demonstrated
ability to work independently within a team.
- Excellent
communication, planning and organizational skills.
- Ability to work
under pressure, meet deadlines and prioritize workloads.
- Positive
attitude & service oriented.
Terms
of offer
This
is a temporary position for 6 months starting from 1 June 2013.
How to apply
How to apply
Go
to http://worldagroforestry.org/working-for-icraf/vacancies
Applications will be considered until 17 May 2013.
Please note that only short-listed applicants will be contacted.
Applications will be considered until 17 May 2013.
Please note that only short-listed applicants will be contacted.
