Job Title: Supply /
Stocks Officer
Reports to: Supply
and Trading Manager
Contract Renewable after 2 Years
Job Purpose
Key Accountabilities
Industry Imports:
·
Receipt of invoices and verifying the built ups.
·
Track DN/ CN and advice accordingly during payments
·
Payment to supplier ( Process both Product & Service PR and
POs )
·
Do GRN for product receipt.
·
Receipt and processing of C16 and ASE in absence of the Supply
Manager.
Industry Cargoes:
·
Responsible for Costing the industry imports
·
Generate in SAP product PO, batches, Loadport and disport GRNs,
Service Pos and Service Entries).
·
Responsible for full vessel posting within the time limits.
·
Dispatch invoices
Crude Imports:
·
Receipt of invoices
·
Payment to supplier
Follow up for Transfer documents from suppliers
Hospitality:
·
Hospitality stocks (GRN into the system and loss postings)
·
Sales Order and avail the same to our Mombasa office to effect
loadings)
·
Sending out DNs to customers.
·
Follow up on Hospitality Payments.
·
Close monitoring of Hospitality stocks(combine stocks for
invoicing, adjust L/KG for invoicing)
Exports and Others:
·
Price built and costing for Exports
·
Preparing PFIs
·
Advise to finance on Demurrage DNs and CNs (if any) for transit
products at the end of the month.
·
Customer/ Vendor registration both for industry and Hospitality
customers.
·
Assist regularizing vendor accounts( providing requisite
information regarding purchases, CNs / DNs )
·
Surveyor, Shipping Agent and Clearing Agent payments and related
PR, SE and POs.
·
Follow up for product releases from suppliers.
·
Batch creation for hospitality, Tender, Exports and Highseas.
·
Other management reports or data collection, as advised from
time to time.
Email: recruitmedept@gmail.com
