Personal Assistant/Administrator
Our client is a medium sized firm located along Mombasa Road. Due to expansion the position of a personal assistant/administrator has been created.
Reporting to: CEOOur client is a medium sized firm located along Mombasa Road. Due to expansion the position of a personal assistant/administrator has been created.
Salary: Open
Objective
The overall objective of the position is to provide efficient and responsive administrative, organizational and logistical service to the CEO helping him to optimize his time utilization.
Main responsibilities
- Manage and
maintain the CEO’s diary
- Filter emails,
highlight urgent correspondences and print attachments
- Conduct weekly
diary meetings with the CEO to discuss upcoming engagements,
invitations and other requests
- Schedule on
behalf of the CEO meetings between him and his direct reports
and the committees and s to which he is a member
- Coordinate
travel and accommodation requirements for the CEO
- Filter general
information, queries, phone calls and invitations to the CEO by directing
or taking forward such contact as appropriate
- Manage the
process of calling for briefing on behalf of the CEO to ensure that he is
fully prepared for all engagements
- Maintain an
accurate and reliable record in hardcopy and electronic records on behalf
of the CEO
- Prepare
correspondences on behalf of the CEO including the drafting of
general replies
- Keep and
retrieve files
- Ensuring guests
meeting the CEO are well taken care of.
- Provide a
service that is in line with the CEO’s work habits and preferences
Person
Specification
Experience:
Experience:
- Credible 3 years
experience in a PA/ Executive assistant or administrator role in a
highly flexible environment that requires tact, judgment and discretion in
handling internal and external customers
- Good experience
in diary management
- Good experience
of successfully working with senior management
- Private sector
experience will be an added advantage
- Knowledge: Good
knowledge of MS office
Skills:
- Excellent
organizational skills and ability to multi-task
- Good
interpersonal skills
- Excellent oral
and written communication skills
- Attention to
details
- Ability to work
with minimal supervision and also work under pressure
- Ability to
develop and maintain good working relationships at all levels including
during difficult or challenging circumstances
- Ability to
prioritize and manage own workload amid conflicting demands and busy work
periods
- Ability to
exercise discretion in dealing with confidential or sensitive matters
Education
& professional
Requirements:
- A minimum of a
Bachelors degree in business management or related field from a recognized
institution
- Other Job
requirements:
- The post holder
will be expected to develop a good understanding of the roles within the
CEO Office and also the roles of other Board members including the
Executive chairman
- Post holder will
be expected to creatively implement improvements to the way the office of
the CEO is managed
- The post holder
should expect that on occasion, they will be required to work flexibly
with the CEO and on occasion a longer than normal day.
Interested
candidates can send their CV to jobs@corporatestaffing.co.ke on the Subject
line indicates Personal Assistant.
Please
include a passport sized photo in your CV and indicate expected salary
range.
Interested candidate to send their Cv on or before 20th May 2013.