Personal Assistant/Administrator job in Kenya


Personal Assistant/Administrator

Our client is a medium sized firm located along Mombasa Road. Due to expansion the position of a personal assistant/administrator has been created.

Reporting to: CEO
Salary: Open

Objective


The overall objective of the position is to provide efficient and responsive administrative, organizational and logistical service to the CEO helping him to optimize his time utilization.

Main responsibilities
  • Manage and maintain the   CEO’s diary
  • Filter emails, highlight urgent correspondences and print attachments
  • Conduct weekly diary meetings with the  CEO to discuss upcoming engagements, invitations and other requests
  • Schedule on behalf of the   CEO meetings between him and his direct reports and the committees and  s to which he is a member
  • Coordinate travel and accommodation requirements for the   CEO
  • Filter general information, queries, phone calls and invitations to the CEO by directing or taking forward such contact as appropriate
  • Manage the process of calling for briefing on behalf of the CEO to ensure that he is fully prepared for all engagements
  • Maintain an accurate and reliable record in hardcopy and electronic records on behalf of the   CEO
  • Prepare correspondences on behalf of the   CEO including the drafting of general replies
  • Keep and retrieve files
  • Ensuring guests meeting the CEO are well taken care of.
  • Provide a service that is in line with the CEO’s work habits and preferences
Person Specification

Experience:
  • Credible 3 years experience in a PA/ Executive assistant or administrator  role in a highly flexible environment that requires tact, judgment and discretion in handling internal and external customers
  • Good experience in diary management
  • Good experience of successfully working with senior management
  • Private sector experience will be an added advantage
  • Knowledge: Good knowledge of MS office
Skills:
  • Excellent organizational skills and ability to multi-task
  • Good interpersonal skills
  • Excellent oral and written communication skills
  • Attention to details
  • Ability to work with minimal supervision and also work under pressure
  • Ability to develop and maintain good working relationships at all levels including during difficult or challenging circumstances
  • Ability to prioritize and manage own workload amid conflicting demands and busy work periods
  • Ability to exercise discretion in dealing with confidential or sensitive matters
Education & professional

Requirements:
  • A minimum of a Bachelors degree in business management or related field from a recognized institution
  • Other Job requirements:
  • The post holder will be expected to develop a good understanding of the roles within the CEO Office and also the roles of other Board members including the Executive chairman
  • Post holder will be expected to creatively implement improvements to the way the office of the   CEO is managed
  • The post holder should expect that on occasion, they will be required to work flexibly with the   CEO and on occasion a longer than normal day.
Interested candidates can send their CV to jobs@corporatestaffing.co.ke on the Subject line indicates Personal Assistant. 

Please include a passport sized photo in your CV and indicate expected salary range. 

Interested candidate to send their Cv on or before 20th May 2013.